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90_SB0777enr
30 ILCS 505/7-3 new
30 ILCS 510/18 new
30 ILCS 515/13.1 new
Amends the Illinois Purchasing Act, the State Paper
Purchasing Act, and the State Printing Contracts Act.
Provides that any contract entered into by an executive
agency shall be signed by the Director of the Agency and at
least 2 other agency administrative officials that have been
approved to sign the contracts by the Department of Central
Management Services if the contract requires an amount in
excess of $250,000 to be expended. Effective immediately.
LRB9003327DNsb
SB777 Enrolled LRB9003327DNsb
1 AN ACT to amend the State Finance Act by changing Section
2 9.02.
3 Be it enacted by the People of the State of Illinois,
4 represented in the General Assembly:
5 Section 5. The State Finance Act is amended by changing
6 Section 9.02 as follows:
7 (30 ILCS 105/9.02) (from Ch. 127, par. 145c)
8 Sec. 9.02. Vouchers; signature; delegation; electronic
9 submission.
10 (a)(1) Any new contract or contract renewal in the
11 amount of $250,000 or more in a fiscal year, or any order
12 against a master contract in the amount of $250,000 or more
13 in a fiscal year, or any contract amendment or change to an
14 existing contract that increases the value of the contract to
15 or by $250,000 or more in a fiscal year, shall be signed or
16 approved in writing by the chief executive officer of the
17 agency, and shall also be signed or approved in writing by
18 the agency's chief legal counsel and chief fiscal officer.
19 If the agency does not have a chief legal counsel or a chief
20 fiscal officer, the chief executive officer of the agency
21 shall designate in writing a senior executive as the
22 individual responsible for signature or approval.
23 (2) No document identified in paragraph (1) may be filed
24 with the Comptroller, nor may any authorization for payment
25 pursuant to such documents be filed with the Comptroller, if
26 the required signatures or approvals are lacking.
27 (3) Any person who, with knowledge the signatures or
28 approvals required in paragraph (1) are lacking, either files
29 or directs another to file documents or payment
30 authorizations in violation of paragraph (2) shall be subject
31 to discipline up to and including discharge.
SB777 Enrolled -2- LRB9003327DNsb
1 (4) Procurements shall not be artificially divided so as
2 to avoid the necessity of complying with paragraph (1).
3 (5) Each State agency shall develop and implement
4 procedures to ensure the necessary signatures or approvals
5 are obtained. Each State agency may establish, maintain and
6 follow procedures that are more restrictive than those
7 required herein.
8 (6) This subsection (a) applies to all State agencies as
9 defined in Section 1-7 of the Illinois State Auditing Act,
10 which includes without limitation the General Assembly and
11 its agencies. For purposes of this subsection (a), in the
12 case of the General Assembly, the "chief executive officer of
13 the agency" means (i) the Senate Operations Commission for
14 Senate general operations as provided in Section 4 of the
15 General Assembly Operations Act, (ii) the Speaker of the
16 House of Representatives for House general operations as
17 provided in Section 5 of the General Assembly Operations Act,
18 (iii) the Speaker of the House for majority leadership staff
19 and operations, (iv) the Minority Leader of the House for
20 minority leadership staff and operations, (v) the President
21 of the Senate for majority leadership staff and operations,
22 (vi) the Minority Leader of the Senate for minority staff and
23 operations, and (vii) the Joint Committee on Legislative
24 Support Services for the legislative support services
25 agencies as provided in the Legislative Commission
26 Reorganization Act of 1984.
27 (b)(1) (a) Every voucher, as submitted by the agency or
28 office in which it originates, shall bear (i) (1) the
29 signature of the officer responsible for approving and
30 certifying vouchers under this Act and (ii) (2) if authority
31 to sign the responsible officer's name has been properly
32 delegated, also the signature of the person actually signing
33 the voucher.
34 (2) (b) When an officer delegates authority to approve
SB777 Enrolled -3- LRB9003327DNsb
1 and certify vouchers, he shall send a copy of such
2 authorization containing the signature of the person to whom
3 delegation is made to each office that checks or approves
4 such vouchers and to the State Comptroller. Such delegation
5 may be general or limited. If the delegation is limited, the
6 authorization shall designate the particular types of
7 vouchers that the person is authorized to approve and
8 certify.
9 (3) When any delegation of authority hereunder is
10 revoked, a copy of the revocation of authority shall be sent
11 to the Comptroller and to each office to which a copy of the
12 authorization was sent.
13 The Comptroller may require State agencies to maintain
14 signature documents and records of delegations of voucher
15 signature authority and revocations of those delegations,
16 instead of transmitting those documents to the Comptroller.
17 The Comptroller may inspect such documents and records at any
18 time.
19 (c) The Comptroller may authorize the submission of
20 vouchers through electronic transmissions, on magnetic tape,
21 or otherwise.
22 (Source: P.A. 89-360, eff. 8-17-95.)
23 Section 99. Effective date. This Act takes effect upon
24 becoming law.