Illinois General Assembly - Full Text of HB4379
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Full Text of HB4379  99th General Assembly




HB4379 EnrolledLRB099 15813 AWJ 40122 b

1    AN ACT concerning local government.
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
4    Section 1. Short title. This Act may be cited as the Local
5Government Travel Expense Control Act.
6    Section 5. Definitions. As used in this Act:
7    "Entertainment" includes, but is not limited to, shows,
8amusements, theaters, circuses, sporting events, or any other
9place of public or private entertainment or amusement, unless
10ancillary to the purpose of the program or event.
11    "Local public agency" means a school district, community
12college district, or unit of local government other than a home
13rule unit.
14    "Travel" means any expenditure directly incident to
15official travel by employees and officers of a local public
16agency or by wards or charges of a local public agency
17involving reimbursement to travelers or direct payment to
18private agencies providing transportation or related services.
19    Section 10. Regulation of travel expenses. All local public
20agencies shall, by resolution or ordinance, regulate the
21reimbursement of all travel, meal, and lodging expenses of
22officers and employees, including, but not limited to: (1) the



HB4379 Enrolled- 2 -LRB099 15813 AWJ 40122 b

1types of official business for which travel, meal, and lodging
2expenses are allowed; (2) maximum allowable reimbursement for
3travel, meal, and lodging expenses; and (3) a standardized form
4for submission of travel, meal, and lodging expenses supported
5by the minimum documentation required under Section 20 of this
6Act. The regulations may allow for approval of expenses that
7exceed the maximum allowable travel, meal, or lodging expenses
8because of emergency or other extraordinary circumstances. On
9and after 180 days after the effective date of this Act of the
1099th General Assembly, no travel, meal, or lodging expense
11shall be approved or paid by a local public agency unless
12regulations have been adopted under this Section.
13    Section 15. Approval of expenses. On or after 60 days after
14the effective date of this Act of the 99th General Assembly,
15expenses for travel, meals, and lodging of: (1) any officer or
16employee that exceeds the maximum allowed under the regulations
17adopted under Section 10 of this Act; or (2) any member of the
18governing board or corporate authorities of the local public
19agency, may only be approved by roll call vote at an open
20meeting of the governing board or corporate authorities of the
21local public agency.
22    Section 20. Documentation of expenses. Before an expense
23for travel, meals, or lodging may be approved under Section 15
24of this Act, the following minimum documentation must first be



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1submitted, in writing, to the governing board or corporate
3        (1) an estimate of the cost of travel, meals, or
4    lodging if expenses have not been incurred or a receipt of
5    the cost of the travel, meals, or lodging if the expenses
6    have already been incurred;
7        (2) the name of the individual who received or is
8    requesting the travel, meal, or lodging expense;
9        (3) the job title or office of the individual who
10    received or is requesting the travel, meal, or lodging
11    expense; and
12        (4) the date or dates and nature of the official
13    business in which the travel, meal, or lodging expense was
14    or will be expended.
15All documents and information submitted under this Section are
16public records subject to disclosure under the Freedom of
17Information Act.
18    Section 25. Entertainment expenses. No local public agency
19may reimburse any governing board member, employee, or officer
20for any entertainment expense.