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AN ACT concerning local government.
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
This Act may be cited as the
Government Travel Expense Control Act.
As used in this Act:
"Entertainment" includes, but is not limited to, shows,
amusements, theaters, circuses, sporting events, or any other
place of public or private entertainment or amusement, unless
ancillary to the purpose of the program or event.
"Local public agency" means a school district, community
college district, or unit of local government other than a home
"Travel" means any expenditure directly incident to
official travel by employees and officers of a local public
agency or by wards or charges of a local public agency
involving reimbursement to travelers or direct payment to
private agencies providing transportation or related services.
Regulation of travel expenses.
All local public
agencies shall, by resolution or ordinance, regulate the
reimbursement of all travel, meal, and lodging expenses of
officers and employees, including, but not limited to: (1) the
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types of official business for which travel, meal, and lodging
expenses are allowed; (2) maximum allowable reimbursement for
travel, meal, and lodging expenses; and (3) a standardized form
for submission of travel, meal, and lodging expenses supported
by the minimum documentation required under Section 20 of this
Act. The regulations may allow for approval of expenses that
exceed the maximum allowable travel, meal, or lodging expenses
because of emergency or other extraordinary circumstances. On
and after 180 days after the effective date of this Act of the
99th General Assembly, no travel, meal, or lodging expense
shall be approved or paid by a local public agency unless
regulations have been adopted under this Section.
Approval of expenses.
On or after 60 days after
the effective date of this Act of the 99th General Assembly,
expenses for travel, meals, and lodging of: (1) any officer or
employee that exceeds the maximum allowed under the regulations
adopted under Section 10 of this Act; or (2) any member of the
governing board or corporate authorities of the local public
agency, may only be approved by roll call vote at an open
meeting of the governing board or corporate authorities of the
local public agency.
Documentation of expenses.
Before an expense
for travel, meals, or lodging may be approved under Section 15
of this Act, the following minimum documentation must first be
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submitted, in writing, to the governing board or corporate
(1) an estimate of the cost of travel, meals, or
lodging if expenses have not been incurred or a receipt of
the cost of the travel, meals, or lodging if the expenses
have already been incurred;
(2) the name of the individual who received or is
requesting the travel, meal, or lodging expense;
(3) the job title or office of the individual who
received or is requesting the travel, meal, or lodging
(4) the date or dates and nature of the official
business in which the travel, meal, or lodging expense was
or will be expended.
All documents and information submitted under this Section are
public records subject to disclosure under the Freedom of
No local public agency
may reimburse any governing board member, employee, or officer
for any entertainment expense.