Public Act 90-0156 of the 90th General Assembly
Public Act 90-0156
HB1529 Enrolled LRB9000515DNmb
AN ACT concerning State agencies.
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
Section 5. The Forms Management Program Act is amended
by changing Sections 1, 4, and 5.1 as follows:
(20 ILCS 435/1) (from Ch. 127, par. 1401)
Sec. 1. Short title. This Act may be cited as the Forms
Notice Management Program Act.
(Source: P.A. 86-1475.)
(20 ILCS 435/4) (from Ch. 127, par. 1404)
Sec. 4. Definition; State agency. The Director, acting
through the Forms Management Center, is authorized and
empowered to:
(1) Establish a Statewide Forms Management Program for
all State agencies and provide assistance in establishing
internal forms management capabilities;
(2) Study, develop, coordinate, and initiate forms of
interagency and common administrative usage, and establish
basic State design and specification criteria to effect
standardization of State forms;
(3) Provide assistance to State agencies for economical
forms design and forms art work composition and establish and
supervise control procedures to prevent the undue creation
and reproduction of State forms;
(4) Provide assistance, training and instruction in
forms management techniques to State agencies, forms
management representatives and departmental forms
coordinators, and provide direct administrative and forms
management assistance to new State organizations as they are
created;
(5) Maintain a central cross index of State forms to
facilitate the standardization of such forms, to eliminate
redundant forms, and to provide a central source of
information on forms usage and availability;
(6) Utilize appropriate procurement techniques to take
advantage of competitive bidding, consolidated orders and
contract procurement of forms, and work toward more
efficient, economical and timely procurement, receipt,
storage and distribution of State forms;
(7) Coordinate the forms management program with the
existing State archives and records management program to
insure timely disposition of outdated forms and related
records;
(8) Conduct periodic evaluation of the effectiveness of
the overall forms management program and the forms management
practices of the individual State agencies, and maintain
records which indicate dollar savings, and the number of
forms eliminated, simplified or standardized, through
centralized forms management. Results of this evaluation
shall be reported annually on September 30 to the General
Assembly;
(9) Delegate authority, pursuant to procedures
authorized by himself, to State agencies where such
delegation will result in the most timely and economical
method of accomplishing the responsibilities set forth in
this Act. A determination to delegate such authority may,
among other matters, take into consideration the benefits of
central management of any form or forms in relationship to
the costs related to such management.
(10) Develop and promulgate rules and standards to
implement the overall purposes of this Act.
(11) The rules and standards authorized by Section 4(10)
of this Act shall provide, among other matters which are not
in conflict with the policies and principles herein set
forth:
a. That after a date to be determined by the Forms
Management Center, no State agency shall utilize any form
outside such agency until and unless such form has been
approved by the Forms Management Center, or unless the
management of such form has been delegated to such
agency.
b. That the notice required by Section 5 of this
Act shall appear in a standard place and in a standard
manner and shall include specified indicia of approval by
the Forms Management Center.
c. That forms required by a State agency on a
emergency basis may be given interim approval by the
Forms Management Center if such form is accompanied by a
letter from the Director or head of such agency, setting
forth the nature of such emergency and requesting interim
approval and is filed with the Forms Management Center.
As used in this Act the term "state agency" means and
includes all boards, commissions, agencies, institutions,
authorities, bodies politic and corporate of the State
created by or pursuant to the constitution or statute, of the
executive branch of State government; However, such term does
not include colleges, universities and institutions under the
jurisdiction of the Board of Trustees of the University of
Illinois, the Board of Trustees of Southern Illinois
University, the Board of Trustees of Chicago State
University, the Board of Trustees of Eastern Illinois
University, the Board of Trustees of Governors State
University, the Board of Trustees of Illinois State
University, the Board of Trustees of Northeastern Illinois
University, the Board of Trustees of Northern Illinois
University, the Board of Trustees of Western Illinois
University, the Board of Higher Education, or the Illinois
Community College Board. However, any State officer or
agency which is not included in the foregoing definition may
elect to participate in the Forms Management Program and to
commit that office or agency to comply with the requirements
of this Act.
(Source: P.A. 89-4, eff. 1-1-96.)
(20 ILCS 435/5.1) (from Ch. 127, par. 1405.1)
Sec. 5.1. If a State agency fails to comply with Section
4 or 5 of this Act, a business, agricultural enterprise or
local government shall be relieved of its obligation to
respond to any request for information or to submit or file
forms to that agency, provided that such information or form
relates to the agency's noncompliance.
Any business, agricultural enterprise or local government
failing to respond to a request for information or to submit
a form requested by a State agency pursuant to this Section
shall not be subject to any penalty or fine.
(Source: P.A. 84-1066.)
(20 ILCS 435/2 rep.)
(20 ILCS 435/3 rep.)
(20 ILCS 435/6 rep.)
Section 10. The Forms Management Program Act is amended
by repealing Sections 2, 3, and 6.
Section 15. The State Finance Act is amended by changing
Section 11 as follows:
(30 ILCS 105/11) (from Ch. 127, par. 147)
Sec. 11. When an appropriation is made for the following
fixed charges, the State Comptroller shall draw his warrant
on the State Treasurer for the payment thereof, upon the
presentation of itemized vouchers issued and , certified and
approved as follows:
(1) For local improvements and special assessments,
certified by the Attorney General;
(2) For conveying convicts to the penitentiary or reform
school, certified by the sheriff performing such service;
(3) For conveying juvenile female offenders to the State
Training School for Girls, and for conveying delinquent boys
to the Illinois State Training School for Boys, certified by
the person or officer performing such service;
(4) For the apprehension and delivery of fugitives from
justice, certified by the Governor;
(5) For rewards for arrest of fugitives from justice,
certified by the Governor;
(6) For the expenses of the transfer of insane persons
to the Illinois Security Hospital, either from any of the
other State institutions, or upon the order of mittimus of
any of the several courts, certified by the person performing
such service;
(7) For compensation for diseased animals condemned and
destroyed by the State, certified by the Director of
Agriculture.
In each of the above cases the vouchers shall be approved
by the Department of Central Management Services.
In all other cases for the payment of fixed charges, the
Comptroller shall draw his warrant on the State Treasurer for
the payment of the amount due from the treasury.
This Section is subject to the provisions of Section
9.02.
(Source: P.A. 82-789.)
Section 99. Effective date. This Act takes effect upon
becoming law.