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Public Act 098-0904
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| HB4569 Enrolled | LRB098 17434 OMW 52534 b |
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AN ACT concerning State government.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 5. The State Comptroller Act is amended by changing |
Section 17 as follows:
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(15 ILCS 405/17) (from Ch. 15, par. 217)
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Sec. 17. Inventory control records. The comptroller shall |
maintain current
inventory records of all property held by or |
on behalf of the State or any
State agency, which may be copies |
of the official inventory control records
maintained by State |
agencies or summaries thereof. The Office of the Comptroller |
shall define reporting requirements and thresholds to be used |
by State agencies in the Comptroller's Statewide Accounting |
Management System (SAMS) manual. The Department of Central
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Management Services and each other State agency so
holding such |
property shall report to the comptroller, on forms prescribed
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by the comptroller, all property acquired or disposed of by |
that agency,
in such detail and at such times as the |
comptroller requires, by rule, to
maintain accurate,
current |
inventory records. The Department of Central Management
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Services shall transmit to the comptroller a certified copy of |
all reports
it may issue concerning State property, including |
its annual report.
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(Source: P.A. 82-789.)
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Section 10. The State Finance Act is amended by changing |
Section 13.3 as follows:
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(30 ILCS 105/13.3) (from Ch. 127, par. 149.3)
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Sec. 13.3. Petty cash funds; purchasing cards.
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(a) Any State agency may establish and maintain petty cash
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funds for the purpose of making change, purchasing items of |
small cost,
payment of postage due, and for other nominal |
expenditures which cannot
be administered economically and |
efficiently through customary procurement
practices.
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Petty cash funds may be established and maintained from |
moneys which
are appropriated to the agency for Contractual |
Services. In the case of
an agency which receives a single |
appropriation for its ordinary and
contingent expenses, the |
agency may establish a petty cash fund from the
appropriated |
funds.
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Before the establishment of any petty cash fund, the agency |
shall
submit to the State Comptroller a survey of the need for |
the fund. The
survey shall also establish that sufficient |
internal accounting controls
exist. The Comptroller shall |
investigate such need and if he determines
that it exists and |
that adequate accounting controls exist, shall
approve the |
establishment of the fund. The Comptroller shall have the
power |
to revoke any approval previously made under this Section.
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Petty cash funds established under this Section shall be |
operated and
maintained on the imprest system and no fund shall |
exceed $1,000, except that
the Department of Revenue may |
maintain a fund not exceeding $2,000 for each Department of |
Revenue facility and the Secretary of State may maintain a fund |
of not exceeding $2,000 for each
Chicago Motor Vehicle |
Facility, each Springfield Public Service Facility, and
the |
Motor Vehicle Facilities in Champaign, Decatur, Marion, |
Naperville, Peoria,
Rockford, Granite City, Quincy, and |
Carbondale, to be used solely for the
purpose of making change. |
Except for purchases made by procurement card as
provided in |
subsection (b) of this Section, single transactions shall be
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limited to amounts less
than $100 $50, and all transactions |
occurring in the fund shall be reported and
accounted for as |
may be provided in the uniform accounting system developed by
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the State Comptroller and the rules and regulations |
implementing that
accounting system. All amounts in any such |
fund of less than $1,000 but over
$100 shall be kept in a |
checking account in a bank, or savings and loan
association or |
trust company which is insured by the United States government
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or any agency of the United States government, except that in |
funds maintained
in each Department of Revenue Facility, |
Chicago Motor Vehicle Facilities, each Springfield Public |
Service Facility,
and the Motor Vehicle Facilities in |
Champaign, Decatur, Marion, Naperville,
Peoria, Rockford, |
Granite City, Quincy, and Carbondale, all amounts in the fund
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may be retained on the premises of such facilities.
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No bank or savings and loan association shall receive |
public funds as
permitted by this Section, unless it has |
complied with the requirements
established pursuant to Section |
6 of "An Act relating to certain
investments of public funds by |
public agencies", approved July 23, 1943, as
now or hereafter |
amended.
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An internal audit shall be performed of any petty cash fund |
which
receives reimbursements of more than $5,000 in a fiscal |
year.
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Upon succession in the custodianship of any petty cash |
fund, both the
former and successor custodians shall sign a |
statement, in triplicate,
showing the exact status of the fund |
at the time of the transfer. The
original copy shall be kept on |
file in the office wherein the fund
exists, and each signer |
shall be entitled to retain one copy.
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(b) The Comptroller may provide by rule for the use of |
purchasing cards by
State agencies to pay for purchases that |
otherwise may be paid out of the
agency's petty cash fund. Any |
rule adopted hereunder shall impose a single
transaction limit, |
which shall not be greater than $500.
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The rules of the Comptroller may include but shall not be |
limited to:
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(1) standards for the issuance of purchasing cards to |
State agencies
based upon the best interests of the State;
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(2) procedures for recording purchasing card |
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transactions
within the State accounting system, which may |
provide for summary reporting;
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(3) procedures for auditing purchasing card |
transactions on a
post-payment basis;
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(4) standards for awarding contracts with a purchasing |
card vendor to
acquire purchasing cards for use by State |
agencies; and
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(5) procedures for the Comptroller to charge against |
State agency
appropriations for payment of purchasing card |
expenditures without the
use of the voucher and warrant |
system.
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(c) As used in this Section, "State agency" means any |
department,
officer, authority, public corporation, |
quasi-public corporation,
commission, board, institution, |
State college or university, or other
public agency created by |
the State, other than units of local government
and school |
districts.
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(Source: P.A. 98-496, eff. 1-1-14.)
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Section 99. Effective date. This Act takes effect upon |
becoming law.
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