Public Act 098-0235
 
HB1871 EnrolledLRB098 05860 JDS 35899 b

    AN ACT concerning State government.
 
    Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
 
    Section 5. The State Comptroller Act is amended by adding
Section 9.03a as follows:
 
    (15 ILCS 405/9.03a new)
    Sec. 9.03a. Direct deposit earnings statements.
    (a) For the purposes of this Section:
    "Retirement system" means a retirement system that (i) is
established under Article 2, 14, 16, or 18 of the Illinois
Pension Code and (ii) processes retirement annuities through
the Illinois Comptroller's Office.
    "State agency" means any executive branch State agency,
board, or commission that (i) has 50 or more employees and (ii)
processes payrolls through the Illinois Comptroller's Office.
    (b) Beginning with State fiscal year 2015 payrolls, each
State agency must implement a secure website for its employees
to access an electronic version of their earnings statements
issued for service on or after July 1, 2014. Before
implementing a secure website, each State agency must notify
its employees of the website and instruct them on how to access
the website. In addition, each State agency must provide its
employees with an option to continue receiving a paper version
of their earnings statements. If a State agency is unable to
establish a secure website before July 1, 2014, it must submit
documentation to the Illinois Comptroller's Office stating the
reasons it is unable to comply with that requirement by that
date, together with a schedule for implementing a secure
website. The Comptroller may extend the time for complying with
the requirements of this subsection (a) by up to 12 months.
Beginning with State fiscal year 2015 payrolls, the Illinois
Comptroller's Office shall discontinue printing paper versions
of earnings statements for employees who use direct deposit. If
an employee notifies his or her employing State agency that he
or she wants to continue receiving a paper version of earnings
statements or if the State agency is granted an extension under
this subsection (b), then, beginning with State fiscal year
2015 payrolls, the State agency shall still be responsible for
producing and distributing a paper version of earning
statements for its employees. Upon request, the Illinois
Comptroller's Office shall continue to print a paper version of
earning statements for executive branch State agencies,
boards, and commissions with less than 50 employees.
    (c) Beginning with retirement annuity payments for State
fiscal year 2015, each retirement system must implement a
secure website for its annuitants to access an electronic
version of their earnings statements issued for annuity
payments payable for State fiscal year 2015 or thereafter.
Before implementing a secure website, each retirement system
must notify its annuitants of the website and instruct them on
how to access the website. In addition, each retirement system
must provide its annuitants with an option to continue
receiving a paper version of their earnings statements. If a
retirement system is unable to establish a secure website
before July 1, 2014, it must submit documentation to the
Illinois Comptroller's Office stating the reasons it is unable
to comply with that requirement by that date, together with a
schedule for implementing a secure website. The Comptroller may
extend the time for complying with the requirements of this
Section by up to 12 months. Beginning with State fiscal year
2015, the Illinois Comptroller's Office shall discontinue
printing paper versions of earnings statements for annuitants
using direct deposit. If an annuitant notifies his or her
retirement system that he or she want to continue receiving a
paper version of earnings statements or if the retirement
system is granted an extension under this subsection (c), then,
beginning with retirement annuity payments for State fiscal
year 2015, the retirement system shall still be responsible for
producing and distributing a paper version of earning
statements for its annuitants.
 
    Section 99. Effective date. This Act takes effect upon
becoming law.

Effective Date: 8/9/2013