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| Public Act 096-0794 |
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AN ACT concerning finance.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 5. The Illinois Procurement Code is amended by | ||||
changing Section 20-80 as follows:
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(30 ILCS 500/20-80)
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Sec. 20-80. Contract files.
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(a) Written determinations. All written determinations
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required under this Article shall
be placed in the contract | ||||
file maintained by the chief procurement officer.
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(b) Filing with Comptroller. Whenever a grant, defined | ||||
pursuant to
accounting standards established by the | ||||
Comptroller, or a contract
liability,
except for:
(1) contracts | ||||
paid
from personal services, or
(2) contracts between the State | ||||
and its
employees to defer
compensation in accordance with | ||||
Article 24 of the Illinois Pension Code,
exceeding $10,000 is | ||||
incurred by any
State agency, a copy of the contract, purchase | ||||
order, grant, or
lease shall be filed with the
Comptroller | ||||
within 15 days thereafter. For each State contract for goods, | ||||
supplies, or services awarded on or after July 1, 2010, the | ||||
contracting agency shall provide the applicable rate and unit | ||||
of measurement of the goods, supplies, or services on the | ||||
contract obligation document as required by the Comptroller. If | ||||
the contract obligation document that is submitted to the | ||
Comptroller contains the rate and unit of measurement of the | ||
goods, supplies, or services, the Comptroller shall provide | ||
that information on his or her official website. Any | ||
cancellation or
modification to any such contract
liability | ||
shall be filed with the Comptroller within 15 days of
its | ||
execution.
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(c) Late filing affidavit. When a contract, purchase order, | ||
grant,
or lease required to be
filed by this Section has not | ||
been filed within 30 days of
execution, the Comptroller shall | ||
refuse
to issue a warrant for payment thereunder until the | ||
agency files
with the Comptroller the
contract, purchase order, | ||
grant, or lease and an affidavit, signed by the
chief executive | ||
officer of the
agency or his or her designee, setting forth an | ||
explanation of why
the contract liability was not
filed within | ||
30 days of execution. A copy of this affidavit shall
be filed | ||
with the Auditor
General.
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(d) Professional and artistic services contracts. No
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voucher shall be submitted to the
Comptroller for a warrant to | ||
be drawn for the payment of money
from the State treasury or | ||
from
other funds held by the State Treasurer on account of any | ||
contract
for services involving
professional or artistic | ||
skills involving an expenditure of more
than $5,000 for the | ||
same type of
service at the same location during any fiscal | ||
year unless the
contract is reduced to writing
before the | ||
services are performed and filed with the Comptroller.
When a | ||
contract for
professional or artistic skills in excess of | ||
$5,000 was not
reduced to writing before the services
were | ||
performed, the Comptroller shall refuse to issue a warrant
for | ||
payment for the services
until the State agency files with the | ||
Comptroller:
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(1) a written
contract covering the services, and
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(2) an affidavit, signed by the chief executive officer | ||
of the
State agency or his or her designee,
stating that | ||
the services for which payment is being made were
agreed to | ||
before commencement
of the services and setting forth an | ||
explanation of why the
contract was not reduced to writing
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before the services commenced.
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A copy of this affidavit shall be
filed with the Auditor | ||
General.
The Comptroller shall maintain professional or | ||
artistic service
contracts filed under this Section
separately | ||
from other filed contracts.
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(e) Method of source selection. When a contract is filed
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with the Comptroller under this
Section, the Comptroller's file | ||
shall identify the method of
source selection used in obtaining | ||
the
contract.
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(Source: P.A. 90-572, eff. date - See Sec. 99-5; 91-904, eff. | ||
7-6-00.)
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