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90_HB1529
20 ILCS 435/1 from Ch. 127, par. 1401
20 ILCS 435/4 from Ch. 127, par. 1404
20 ILCS 435/5.1 from Ch. 127, par. 1405.1
20 ILCS 435/2 rep.
20 ILCS 435/3 rep.
20 ILCS 435/6 rep.
30 ILCS 105/11 from Ch. 127, par. 147
Amends the Forms Management Program Act. Changes the
short title to the Forms Notice Act. Repeals the provisions
concerning (i) the legislative findings and purpose, (ii) the
forms management center, (iii) the powers and duties of the
director of the forms management center, and (iv) the forms
management representatives in State agencies. Amends the
State Finance Act. Eliminates the requirement that the
Department of Central Management Services approve vouchers
for certain fixed charges issued by specified State entities.
Effective immediately.
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1 AN ACT concerning State agencies.
2 Be it enacted by the People of the State of Illinois,
3 represented in the General Assembly:
4 Section 5. The Forms Management Program Act is amended
5 by changing Sections 1, 4, and 5.1 as follows:
6 (20 ILCS 435/1) (from Ch. 127, par. 1401)
7 Sec. 1. Short title. This Act may be cited as the Forms
8 Notice Management Program Act.
9 (Source: P.A. 86-1475.)
10 (20 ILCS 435/4) (from Ch. 127, par. 1404)
11 Sec. 4. Definition; State agency. The Director, acting
12 through the Forms Management Center, is authorized and
13 empowered to:
14 (1) Establish a Statewide Forms Management Program for
15 all State agencies and provide assistance in establishing
16 internal forms management capabilities;
17 (2) Study, develop, coordinate, and initiate forms of
18 interagency and common administrative usage, and establish
19 basic State design and specification criteria to effect
20 standardization of State forms;
21 (3) Provide assistance to State agencies for economical
22 forms design and forms art work composition and establish and
23 supervise control procedures to prevent the undue creation
24 and reproduction of State forms;
25 (4) Provide assistance, training and instruction in
26 forms management techniques to State agencies, forms
27 management representatives and departmental forms
28 coordinators, and provide direct administrative and forms
29 management assistance to new State organizations as they are
30 created;
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1 (5) Maintain a central cross index of State forms to
2 facilitate the standardization of such forms, to eliminate
3 redundant forms, and to provide a central source of
4 information on forms usage and availability;
5 (6) Utilize appropriate procurement techniques to take
6 advantage of competitive bidding, consolidated orders and
7 contract procurement of forms, and work toward more
8 efficient, economical and timely procurement, receipt,
9 storage and distribution of State forms;
10 (7) Coordinate the forms management program with the
11 existing State archives and records management program to
12 insure timely disposition of outdated forms and related
13 records;
14 (8) Conduct periodic evaluation of the effectiveness of
15 the overall forms management program and the forms management
16 practices of the individual State agencies, and maintain
17 records which indicate dollar savings, and the number of
18 forms eliminated, simplified or standardized, through
19 centralized forms management. Results of this evaluation
20 shall be reported annually on September 30 to the General
21 Assembly;
22 (9) Delegate authority, pursuant to procedures
23 authorized by himself, to State agencies where such
24 delegation will result in the most timely and economical
25 method of accomplishing the responsibilities set forth in
26 this Act. A determination to delegate such authority may,
27 among other matters, take into consideration the benefits of
28 central management of any form or forms in relationship to
29 the costs related to such management.
30 (10) Develop and promulgate rules and standards to
31 implement the overall purposes of this Act.
32 (11) The rules and standards authorized by Section 4(10)
33 of this Act shall provide, among other matters which are not
34 in conflict with the policies and principles herein set
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1 forth:
2 a. That after a date to be determined by the Forms
3 Management Center, no State agency shall utilize any form
4 outside such agency until and unless such form has been
5 approved by the Forms Management Center, or unless the
6 management of such form has been delegated to such
7 agency.
8 b. That the notice required by Section 5 of this
9 Act shall appear in a standard place and in a standard
10 manner and shall include specified indicia of approval by
11 the Forms Management Center.
12 c. That forms required by a State agency on a
13 emergency basis may be given interim approval by the
14 Forms Management Center if such form is accompanied by a
15 letter from the Director or head of such agency, setting
16 forth the nature of such emergency and requesting interim
17 approval and is filed with the Forms Management Center.
18 As used in this Act the term "state agency" means and
19 includes all boards, commissions, agencies, institutions,
20 authorities, bodies politic and corporate of the State
21 created by or pursuant to the constitution or statute, of the
22 executive branch of State government; However, such term does
23 not include colleges, universities and institutions under the
24 jurisdiction of the Board of Trustees of the University of
25 Illinois, the Board of Trustees of Southern Illinois
26 University, the Board of Trustees of Chicago State
27 University, the Board of Trustees of Eastern Illinois
28 University, the Board of Trustees of Governors State
29 University, the Board of Trustees of Illinois State
30 University, the Board of Trustees of Northeastern Illinois
31 University, the Board of Trustees of Northern Illinois
32 University, the Board of Trustees of Western Illinois
33 University, the Board of Higher Education, or the Illinois
34 Community College Board. However, any State officer or
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1 agency which is not included in the foregoing definition may
2 elect to participate in the Forms Management Program and to
3 commit that office or agency to comply with the requirements
4 of this Act.
5 (Source: P.A. 89-4, eff. 1-1-96.)
6 (20 ILCS 435/5.1) (from Ch. 127, par. 1405.1)
7 Sec. 5.1. If a State agency fails to comply with Section
8 4 or 5 of this Act, a business, agricultural enterprise or
9 local government shall be relieved of its obligation to
10 respond to any request for information or to submit or file
11 forms to that agency, provided that such information or form
12 relates to the agency's noncompliance.
13 Any business, agricultural enterprise or local government
14 failing to respond to a request for information or to submit
15 a form requested by a State agency pursuant to this Section
16 shall not be subject to any penalty or fine.
17 (Source: P.A. 84-1066.)
18 (20 ILCS 435/2 rep.)
19 (20 ILCS 435/3 rep.)
20 (20 ILCS 435/6 rep.)
21 Section 10. The Forms Management Program Act is amended
22 by repealing Sections 2, 3, and 6.
23 Section 15. The State Finance Act is amended by changing
24 Section 11 as follows:
25 (30 ILCS 105/11) (from Ch. 127, par. 147)
26 Sec. 11. When an appropriation is made for the following
27 fixed charges, the State Comptroller shall draw his warrant
28 on the State Treasurer for the payment thereof, upon the
29 presentation of itemized vouchers issued and , certified and
30 approved as follows:
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1 (1) For local improvements and special assessments,
2 certified by the Attorney General;
3 (2) For conveying convicts to the penitentiary or reform
4 school, certified by the sheriff performing such service;
5 (3) For conveying juvenile female offenders to the State
6 Training School for Girls, and for conveying delinquent boys
7 to the Illinois State Training School for Boys, certified by
8 the person or officer performing such service;
9 (4) For the apprehension and delivery of fugitives from
10 justice, certified by the Governor;
11 (5) For rewards for arrest of fugitives from justice,
12 certified by the Governor;
13 (6) For the expenses of the transfer of insane persons
14 to the Illinois Security Hospital, either from any of the
15 other State institutions, or upon the order of mittimus of
16 any of the several courts, certified by the person performing
17 such service;
18 (7) For compensation for diseased animals condemned and
19 destroyed by the State, certified by the Director of
20 Agriculture.
21 In each of the above cases the vouchers shall be approved
22 by the Department of Central Management Services.
23 In all other cases for the payment of fixed charges, the
24 Comptroller shall draw his warrant on the State Treasurer for
25 the payment of the amount due from the treasury.
26 This Section is subject to the provisions of Section
27 9.02.
28 (Source: P.A. 82-789.)
29 Section 99. Effective date. This Act takes effect upon
30 becoming law.