Illinois General Assembly - Illinois Compiled Statutes

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225 ILCS 515/3

(225 ILCS 515/3) (from Ch. 111, par. 903)

Sec. 3. Records.

It shall be the duty of every such licensed person to
keep a complete record in the English language of all orders for employees
which are received from prospective employers.  Upon request of the Department,
a licensee shall verify the date when the order was received, the name of the
person recording the job order, the name and address of the employer seeking
the services of an employee, the name of the person placing the order, the kind
of employee requested, the qualifications required in the employee, the salary
or wages to be paid if known, and the possible duration of the job. Prior to
the placement of any job advertisement, an employment agency must have a
current, bona fide job order, and must maintain a copy of both the
advertisement and the job order in a register established specially for that
purpose.  The term "current, bona fide job order" shall be
defined as a job order obtained by the employment agency within 30 days prior
to the placement of the advertisement.  A job order must be renewed after 45
days and must be annotated with the name of the representative of the
prospective employer who authorized the renewal and the date on which
the renewal was authorized.

Such employment agency shall also keep a complete record in the
English language of each applicant to whom employment is offered or
promised and who is sent out by the agency to secure a job or interview.
This record, which shall be called the Applicant's Record, shall contain
the date when the applicant was sent out for the job or interview, the
name of the applicant, the name and address of the person or firm to
whom sent, the type of job offered and the wages or salary proposed to
be paid if known.

The agency shall also keep a record of all payments to it of any and
all placement fees received and refunded. This record shall be called a
Fee Transaction record. It shall contain the date of each transaction,
the name of the person making the remittance, the amount paid, a
designation indicating whether the amount paid is in full or on account,
the receipt number and the date and the amount of any refund.

Notwithstanding the provisions of this Act concerning the records
required to be kept by employment agencies, the Director of Labor may by
regulation permit teachers' agencies, medical agencies, nurses'
registries, theatrical agencies, contract labor agencies, baby sitter
agencies and such other agencies of a like nature who serve the needs of
a specialized class of workers, to keep such records concerning job
orders, listing of placed applicants, listing of available applicants
and payments of fees by either the employer or the employee as the
Department by regulation may approve.

The aforesaid records shall be kept in the agency for 3 years and shall
be open during office hours to inspection by the Department and its duly
qualified agents, or produced in response to a subpoena issued by the Attorney General in accordance with Section 10-104 of the Illinois Human Rights Act. No such licensee, or his employee, shall knowingly make
any false entry in such records. It is a violation of this Act to falsify or fail to keep any of the aforesaid records.

(Source: P.A. 99-422, eff. 1-1-16.)