Illinois General Assembly - Full Text of HB4559
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Full Text of HB4559  102nd General Assembly


Rep. Will Guzzardi

Filed: 2/4/2022





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2    AMENDMENT NO. ______. Amend House Bill 4559 by replacing
3everything after the enacting clause with the following:
4    "Section 5. The Freedom of Information Act is amended by
5changing Section 7 as follows:
6    (5 ILCS 140/7)  (from Ch. 116, par. 207)
7    Sec. 7. Exemptions.
8    (1) When a request is made to inspect or copy a public
9record that contains information that is exempt from
10disclosure under this Section, but also contains information
11that is not exempt from disclosure, the public body may elect
12to redact the information that is exempt. The public body
13shall make the remaining information available for inspection
14and copying. Subject to this requirement, the following shall
15be exempt from inspection and copying:
16        (a) Information specifically prohibited from



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1    disclosure by federal or State law or rules and
2    regulations implementing federal or State law.
3        (b) Private information, unless disclosure is required
4    by another provision of this Act, a State or federal law,
5    or a court order.
6        (b-5) Files, documents, and other data or databases
7    maintained by one or more law enforcement agencies and
8    specifically designed to provide information to one or
9    more law enforcement agencies regarding the physical or
10    mental status of one or more individual subjects.
11        (c) Personal information contained within public
12    records, the disclosure of which would constitute a
13    clearly unwarranted invasion of personal privacy, unless
14    the disclosure is consented to in writing by the
15    individual subjects of the information. "Unwarranted
16    invasion of personal privacy" means the disclosure of
17    information that is highly personal or objectionable to a
18    reasonable person and in which the subject's right to
19    privacy outweighs any legitimate public interest in
20    obtaining the information. The disclosure of information
21    that bears on the public duties of public employees and
22    officials shall not be considered an invasion of personal
23    privacy.
24        (d) Records in the possession of any public body
25    created in the course of administrative enforcement
26    proceedings, and any law enforcement or correctional



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1    agency for law enforcement purposes, but only to the
2    extent that disclosure would:
3            (i) interfere with pending or actually and
4        reasonably contemplated law enforcement proceedings
5        conducted by any law enforcement or correctional
6        agency that is the recipient of the request;
7            (ii) interfere with active administrative
8        enforcement proceedings conducted by the public body
9        that is the recipient of the request;
10            (iii) create a substantial likelihood that a
11        person will be deprived of a fair trial or an impartial
12        hearing;
13            (iv) unavoidably disclose the identity of a
14        confidential source, confidential information
15        furnished only by the confidential source, or persons
16        who file complaints with or provide information to
17        administrative, investigative, law enforcement, or
18        penal agencies; except that the identities of
19        witnesses to traffic accidents, traffic accident
20        reports, and rescue reports shall be provided by
21        agencies of local government, except when disclosure
22        would interfere with an active criminal investigation
23        conducted by the agency that is the recipient of the
24        request;
25            (v) disclose unique or specialized investigative
26        techniques other than those generally used and known



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1        or disclose internal documents of correctional
2        agencies related to detection, observation or
3        investigation of incidents of crime or misconduct, and
4        disclosure would result in demonstrable harm to the
5        agency or public body that is the recipient of the
6        request;
7            (vi) endanger the life or physical safety of law
8        enforcement personnel or any other person; or
9            (vii) obstruct an ongoing criminal investigation
10        by the agency that is the recipient of the request.
11        (d-5) A law enforcement record created for law
12    enforcement purposes and contained in a shared electronic
13    record management system if the law enforcement agency
14    that is the recipient of the request did not create the
15    record, did not participate in or have a role in any of the
16    events which are the subject of the record, and only has
17    access to the record through the shared electronic record
18    management system.
19        (d-6) Records contained in the Officer Professional
20    Conduct Database under Section 9.2 of the Illinois Police
21    Training Act, except to the extent authorized under that
22    Section. This includes the documents supplied to the
23    Illinois Law Enforcement Training Standards Board from the
24    Illinois State Police and Illinois State Police Merit
25    Board.
26        (e) Records that relate to or affect the security of



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1    correctional institutions and detention facilities.
2        (e-5) Records requested by persons committed to the
3    Department of Corrections, Department of Human Services
4    Division of Mental Health, or a county jail if those
5    materials are available in the library of the correctional
6    institution or facility or jail where the inmate is
7    confined.
8        (e-6) Records requested by persons committed to the
9    Department of Corrections, Department of Human Services
10    Division of Mental Health, or a county jail if those
11    materials include records from staff members' personnel
12    files, staff rosters, or other staffing assignment
13    information.
14        (e-7) Records requested by persons committed to the
15    Department of Corrections or Department of Human Services
16    Division of Mental Health if those materials are available
17    through an administrative request to the Department of
18    Corrections or Department of Human Services Division of
19    Mental Health.
20        (e-8) Records requested by a person committed to the
21    Department of Corrections, Department of Human Services
22    Division of Mental Health, or a county jail, the
23    disclosure of which would result in the risk of harm to any
24    person or the risk of an escape from a jail or correctional
25    institution or facility.
26        (e-9) Records requested by a person in a county jail



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1    or committed to the Department of Corrections or
2    Department of Human Services Division of Mental Health,
3    containing personal information pertaining to the person's
4    victim or the victim's family, including, but not limited
5    to, a victim's home address, home telephone number, work
6    or school address, work telephone number, social security
7    number, or any other identifying information, except as
8    may be relevant to a requester's current or potential case
9    or claim.
10        (e-10) Law enforcement records of other persons
11    requested by a person committed to the Department of
12    Corrections, Department of Human Services Division of
13    Mental Health, or a county jail, including, but not
14    limited to, arrest and booking records, mug shots, and
15    crime scene photographs, except as these records may be
16    relevant to the requester's current or potential case or
17    claim.
18        (f) Preliminary drafts, notes, recommendations,
19    memoranda, and other records in which opinions are
20    expressed, or policies or actions are formulated, except
21    that a specific record or relevant portion of a record
22    shall not be exempt when the record is publicly cited and
23    identified by the head of the public body. The exemption
24    provided in this paragraph (f) extends to all those
25    records of officers and agencies of the General Assembly
26    that pertain to the preparation of legislative documents.



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1        (g) Trade secrets and commercial or financial
2    information obtained from a person or business where the
3    trade secrets or commercial or financial information are
4    furnished under a claim that they are proprietary,
5    privileged, or confidential, and that disclosure of the
6    trade secrets or commercial or financial information would
7    cause competitive harm to the person or business, and only
8    insofar as the claim directly applies to the records
9    requested.
10        The information included under this exemption includes
11    all trade secrets and commercial or financial information
12    obtained by a public body, including a public pension
13    fund, from a private equity fund or a privately held
14    company within the investment portfolio of a private
15    equity fund as a result of either investing or evaluating
16    a potential investment of public funds in a private equity
17    fund. The exemption contained in this item does not apply
18    to the aggregate financial performance information of a
19    private equity fund, nor to the identity of the fund's
20    managers or general partners. The exemption contained in
21    this item does not apply to the identity of a privately
22    held company within the investment portfolio of a private
23    equity fund, unless the disclosure of the identity of a
24    privately held company may cause competitive harm.
25        Nothing contained in this paragraph (g) shall be
26    construed to prevent a person or business from consenting



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1    to disclosure.
2        (h) Proposals and bids for any contract, grant, or
3    agreement, including information which if it were
4    disclosed would frustrate procurement or give an advantage
5    to any person proposing to enter into a contractor
6    agreement with the body, until an award or final selection
7    is made. Information prepared by or for the body in
8    preparation of a bid solicitation shall be exempt until an
9    award or final selection is made.
10        (i) Valuable formulae, computer geographic systems,
11    designs, drawings and research data obtained or produced
12    by any public body when disclosure could reasonably be
13    expected to produce private gain or public loss. The
14    exemption for "computer geographic systems" provided in
15    this paragraph (i) does not extend to requests made by
16    news media as defined in Section 2 of this Act when the
17    requested information is not otherwise exempt and the only
18    purpose of the request is to access and disseminate
19    information regarding the health, safety, welfare, or
20    legal rights of the general public.
21        (j) The following information pertaining to
22    educational matters:
23            (i) test questions, scoring keys, and other
24        examination data used to administer an academic
25        examination;
26            (ii) information received by a primary or



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1        secondary school, college, or university under its
2        procedures for the evaluation of faculty members by
3        their academic peers;
4            (iii) information concerning a school or
5        university's adjudication of student disciplinary
6        cases, but only to the extent that disclosure would
7        unavoidably reveal the identity of the student; and
8            (iv) course materials or research materials used
9        by faculty members.
10        (k) Architects' plans, engineers' technical
11    submissions, and other construction related technical
12    documents for projects not constructed or developed in
13    whole or in part with public funds and the same for
14    projects constructed or developed with public funds,
15    including, but not limited to, power generating and
16    distribution stations and other transmission and
17    distribution facilities, water treatment facilities,
18    airport facilities, sport stadiums, convention centers,
19    and all government owned, operated, or occupied buildings,
20    but only to the extent that disclosure would compromise
21    security.
22        (l) Minutes of meetings of public bodies closed to the
23    public as provided in the Open Meetings Act until the
24    public body makes the minutes available to the public
25    under Section 2.06 of the Open Meetings Act.
26        (m) Communications between a public body and an



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1    attorney or auditor representing the public body that
2    would not be subject to discovery in litigation, and
3    materials prepared or compiled by or for a public body in
4    anticipation of a criminal, civil, or administrative
5    proceeding upon the request of an attorney advising the
6    public body, and materials prepared or compiled with
7    respect to internal audits of public bodies.
8        (n) Records relating to a public body's adjudication
9    of employee grievances or disciplinary cases; however,
10    this exemption shall not extend to the final outcome of
11    cases in which discipline is imposed.
12        (o) Administrative or technical information associated
13    with automated data processing operations, including, but
14    not limited to, software, operating protocols, computer
15    program abstracts, file layouts, source listings, object
16    modules, load modules, user guides, documentation
17    pertaining to all logical and physical design of
18    computerized systems, employee manuals, and any other
19    information that, if disclosed, would jeopardize the
20    security of the system or its data or the security of
21    materials exempt under this Section.
22        (p) Records relating to collective negotiating matters
23    between public bodies and their employees or
24    representatives, except that any final contract or
25    agreement shall be subject to inspection and copying.
26        (q) Test questions, scoring keys, and other



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1    examination data used to determine the qualifications of
2    an applicant for a license or employment.
3        (r) The records, documents, and information relating
4    to real estate purchase negotiations until those
5    negotiations have been completed or otherwise terminated.
6    With regard to a parcel involved in a pending or actually
7    and reasonably contemplated eminent domain proceeding
8    under the Eminent Domain Act, records, documents, and
9    information relating to that parcel shall be exempt except
10    as may be allowed under discovery rules adopted by the
11    Illinois Supreme Court. The records, documents, and
12    information relating to a real estate sale shall be exempt
13    until a sale is consummated.
14        (s) Any and all proprietary information and records
15    related to the operation of an intergovernmental risk
16    management association or self-insurance pool or jointly
17    self-administered health and accident cooperative or pool.
18    Insurance or self insurance (including any
19    intergovernmental risk management association or self
20    insurance pool) claims, loss or risk management
21    information, records, data, advice or communications.
22        (t) Information contained in or related to
23    examination, operating, or condition reports prepared by,
24    on behalf of, or for the use of a public body responsible
25    for the regulation or supervision of financial
26    institutions, insurance companies, or pharmacy benefit



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1    managers, unless disclosure is otherwise required by State
2    law.
3        (u) Information that would disclose or might lead to
4    the disclosure of secret or confidential information,
5    codes, algorithms, programs, or private keys intended to
6    be used to create electronic signatures under the Uniform
7    Electronic Transactions Act.
8        (v) Vulnerability assessments, security measures, and
9    response policies or plans that are designed to identify,
10    prevent, or respond to potential attacks upon a
11    community's population or systems, facilities, or
12    installations, the destruction or contamination of which
13    would constitute a clear and present danger to the health
14    or safety of the community, but only to the extent that
15    disclosure could reasonably be expected to jeopardize the
16    effectiveness of the measures or the safety of the
17    personnel who implement them or the public. Information
18    exempt under this item may include such things as details
19    pertaining to the mobilization or deployment of personnel
20    or equipment, to the operation of communication systems or
21    protocols, or to tactical operations.
22        (w) (Blank).
23        (x) Maps and other records regarding the location or
24    security of generation, transmission, distribution,
25    storage, gathering, treatment, or switching facilities
26    owned by a utility, by a power generator, or by the



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1    Illinois Power Agency.
2        (y) Information contained in or related to proposals,
3    bids, or negotiations related to electric power
4    procurement under Section 1-75 of the Illinois Power
5    Agency Act and Section 16-111.5 of the Public Utilities
6    Act that is determined to be confidential and proprietary
7    by the Illinois Power Agency or by the Illinois Commerce
8    Commission.
9        (z) Information about students exempted from
10    disclosure under Sections 10-20.38 or 34-18.29 of the
11    School Code, and information about undergraduate students
12    enrolled at an institution of higher education exempted
13    from disclosure under Section 25 of the Illinois Credit
14    Card Marketing Act of 2009.
15        (aa) Information the disclosure of which is exempted
16    under the Viatical Settlements Act of 2009.
17        (bb) Records and information provided to a mortality
18    review team and records maintained by a mortality review
19    team appointed under the Department of Juvenile Justice
20    Mortality Review Team Act.
21        (cc) Information regarding interments, entombments, or
22    inurnments of human remains that are submitted to the
23    Cemetery Oversight Database under the Cemetery Care Act or
24    the Cemetery Oversight Act, whichever is applicable.
25        (dd) Correspondence and records (i) that may not be
26    disclosed under Section 11-9 of the Illinois Public Aid



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1    Code or (ii) that pertain to appeals under Section 11-8 of
2    the Illinois Public Aid Code.
3        (ee) The names, addresses, or other personal
4    information of persons who are minors and are also
5    participants and registrants in programs of park
6    districts, forest preserve districts, conservation
7    districts, recreation agencies, and special recreation
8    associations.
9        (ff) The names, addresses, or other personal
10    information of participants and registrants in programs of
11    park districts, forest preserve districts, conservation
12    districts, recreation agencies, and special recreation
13    associations where such programs are targeted primarily to
14    minors.
15        (gg) Confidential information described in Section
16    1-100 of the Illinois Independent Tax Tribunal Act of
17    2012.
18        (hh) The report submitted to the State Board of
19    Education by the School Security and Standards Task Force
20    under item (8) of subsection (d) of Section 2-3.160 of the
21    School Code and any information contained in that report.
22        (ii) Records requested by persons committed to or
23    detained by the Department of Human Services under the
24    Sexually Violent Persons Commitment Act or committed to
25    the Department of Corrections under the Sexually Dangerous
26    Persons Act if those materials: (i) are available in the



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1    library of the facility where the individual is confined;
2    (ii) include records from staff members' personnel files,
3    staff rosters, or other staffing assignment information;
4    or (iii) are available through an administrative request
5    to the Department of Human Services or the Department of
6    Corrections.
7        (jj) Confidential information described in Section
8    5-535 of the Civil Administrative Code of Illinois.
9        (kk) The public body's credit card numbers, debit card
10    numbers, bank account numbers, Federal Employer
11    Identification Number, security code numbers, passwords,
12    and similar account information, the disclosure of which
13    could result in identity theft or impression or defrauding
14    of a governmental entity or a person.
15        (ll) Records concerning the work of the threat
16    assessment team of a school district.
17        (mm) Records described in subsection (f) of Section
18    3-5-1 of the Unified Code of Corrections.
19    (1.5) Any information exempt from disclosure under the
20Judicial Privacy Act shall be redacted from public records
21prior to disclosure under this Act.
22    (2) A public record that is not in the possession of a
23public body but is in the possession of a party with whom the
24agency has contracted to perform a governmental function on
25behalf of the public body, and that directly relates to the
26governmental function and is not otherwise exempt under this



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1Act, shall be considered a public record of the public body,
2for purposes of this Act.
3    (3) This Section does not authorize withholding of
4information or limit the availability of records to the
5public, except as stated in this Section or otherwise provided
6in this Act.
7(Source: P.A. 101-434, eff. 1-1-20; 101-452, eff. 1-1-20;
8101-455, eff. 8-23-19; 101-652, eff. 1-1-22; 102-38, eff.
96-25-21; 102-558, eff. 8-20-21; 102-694, eff. 1-7-22; revised
11    Section 10. The Unified Code of Corrections is amended by
12changing Section 3-5-1 as follows:
13    (730 ILCS 5/3-5-1)  (from Ch. 38, par. 1003-5-1)
14    Sec. 3-5-1. Master Record File.
15    (a) The Department of Corrections and the Department of
16Juvenile Justice shall maintain a master record file on each
17person committed to it, which shall contain the following
19        (1) all information from the committing court;
20        (1.5) ethnic and racial background data collected in
21    accordance with Section 4.5 of the Criminal Identification
22    Act;
23        (2) reception summary;
24        (3) evaluation and assignment reports and



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1    recommendations;
2        (4) reports as to program assignment and progress;
3        (5) reports of disciplinary infractions and
4    disposition, including tickets and Administrative Review
5    Board action;
6        (6) any parole or aftercare release plan;
7        (7) any parole or aftercare release reports;
8        (8) the date and circumstances of final discharge;
9        (9) criminal history;
10        (10) current and past gang affiliations and ranks;
11        (11) information regarding associations and family
12    relationships;
13        (12) any grievances filed and responses to those
14    grievances; and
15        (13) other information that the respective Department
16    determines is relevant to the secure confinement and
17    rehabilitation of the committed person.
18    (b) All files shall be confidential and access shall be
19limited to authorized personnel of the respective Department.
20Personnel of other correctional, welfare or law enforcement
21agencies may have access to files under rules and regulations
22of the respective Department. The respective Department shall
23keep a record of all outside personnel who have access to
24files, the files reviewed, any file material copied, and the
25purpose of access. If the respective Department or the
26Prisoner Review Board makes a determination under this Code



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1which affects the length of the period of confinement or
2commitment, the committed person and his counsel shall be
3advised of factual information relied upon by the respective
4Department or Board to make the determination, provided that
5the Department or Board shall not be required to advise a
6person committed to the Department of Juvenile Justice any
7such information which in the opinion of the Department of
8Juvenile Justice or Board would be detrimental to his
9treatment or rehabilitation.
10    (c) The master file shall be maintained at a place
11convenient to its use by personnel of the respective
12Department in charge of the person. When custody of a person is
13transferred from the Department to another department or
14agency, a summary of the file shall be forwarded to the
15receiving agency with such other information required by law
16or requested by the agency under rules and regulations of the
17respective Department.
18    (d) The master file of a person no longer in the custody of
19the respective Department shall be placed on inactive status
20and its use shall be restricted subject to rules and
21regulations of the Department.
22    (e) All public agencies may make available to the
23respective Department on request any factual data not
24otherwise privileged as a matter of law in their possession in
25respect to individuals committed to the respective Department.
26    (f) A committed person may request a summary of the



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1committed person's master record file once per year and the
2committed person's attorney may request one summary of the
3committed person's once per year. The Department shall create
4a form for requesting this summary, and shall make that form
5available to committed persons and to the public on its
6website. Upon receipt of the request form, the Department
7shall provide the summary within 15 days. The summary must
8contain, unless otherwise prohibited by law:
9        (1) the person's name, ethnic, racial, and other
10    identifying information;
11        (2) all digitally available information from the
12    committing court;
13        (3) all information in the Offender 360 system on the
14    person's criminal history;
15        (4) the person's complete assignment history in the
16    Department of Corrections;
17        (5) the person's disciplinary card;
18        (6) additional records about up to 3 specific
19    disciplinary incidents as identified by the requester;
20        (7) any available records about up to 5 specific
21    grievances filed by the person, as identified by the
22    requester; and
23        (8) the records of all grievances filed on or after
24    January 1, 2023.
25    Notwithstanding any provision of this subsection (f) to
26the contrary, a committed person's master record file is not



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1subject to disclosure and copying under the Freedom of
2Information Act.
3(Source: P.A. 97-696, eff. 6-22-12; 98-528, eff. 1-1-15;
498-558, eff. 1-1-14; 98-756, eff. 7-16-14.)".