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| | SB3032 Engrossed | | LRB100 15916 HLH 31031 b |
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1 | | AN ACT concerning finance.
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2 | | Be it enacted by the People of the State of Illinois,
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3 | | represented in the General Assembly:
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4 | | Section 5. The State Finance Act is amended by changing |
5 | | Section 9.02 as follows:
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6 | | (30 ILCS 105/9.02) (from Ch. 127, par. 145c)
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7 | | Sec. 9.02. Vouchers; signature; delegation; electronic |
8 | | submission.
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9 | | (a)(1) Any new contract or contract renewal in the amount |
10 | | of $250,000 or
more in a fiscal year, or any order against a |
11 | | master contract in the amount of
$250,000 or more in a fiscal |
12 | | year, or any contract amendment or change to an
existing |
13 | | contract that increases the value of the contract to or by |
14 | | $250,000 or
more in a fiscal year, shall be signed or approved |
15 | | in writing by the chief
executive officer of the agency or his |
16 | | or her designee , and shall also be signed or approved in
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17 | | writing by
the agency's chief legal counsel or his or her |
18 | | designee and chief fiscal
officer or his or her designee . If |
19 | | the agency does not have a chief legal counsel or a chief |
20 | | fiscal
officer, the chief
executive officer of the agency shall |
21 | | designate in writing a senior executive
as the individual |
22 | | responsible for signature or approval.
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23 | | (2) No document identified in paragraph (1) may be filed |
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1 | | with the
Comptroller, nor may any authorization for payment |
2 | | pursuant to such documents
be filed with the Comptroller, if |
3 | | the required signatures or approvals are
lacking.
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4 | | (3) Any person who, with knowledge the signatures or |
5 | | approvals required in
paragraph (1) are lacking, either files |
6 | | or directs another to file documents
or
payment authorizations |
7 | | in violation of paragraph (2) shall be subject to
discipline up |
8 | | to and including discharge.
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9 | | (4) Procurements shall not be artificially divided so as to |
10 | | avoid the
necessity of complying with paragraph (1).
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11 | | (5) Each State agency shall develop and implement |
12 | | procedures to ensure the
necessary signatures or approvals are |
13 | | obtained. Each State agency may
establish, maintain and follow |
14 | | procedures that are more restrictive than
those required |
15 | | herein.
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16 | | (6) This subsection (a) applies to all State agencies as |
17 | | defined in Section
1-7 of the Illinois State Auditing
Act, |
18 | | which includes without limitation the General
Assembly and its
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19 | | agencies. For purposes of this subsection (a), in the case of |
20 | | the General
Assembly,
the "chief executive officer of the |
21 | | agency" means (i) the Senate
Operations
Commission for Senate |
22 | | general operations as provided in Section 4 of the
General |
23 | | Assembly
Operations Act, (ii) the Speaker of the House of |
24 | | Representatives for House
general operations as
provided in |
25 | | Section 5 of the General Assembly Operations Act, (iii) the |
26 | | Speaker
of the House for majority leadership staff and |
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1 | | operations, (iv) the Minority
Leader of the House for minority |
2 | | leadership staff and operations, (v) the
President of the |
3 | | Senate for majority leadership staff and operations, (vi) the
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4 | | Minority Leader of the Senate for minority staff and |
5 | | operations, and (vii) the
Joint
Committee on Legislative |
6 | | Support Services for the legislative support services
agencies |
7 | | as provided in the Legislative Commission Reorganization Act of
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8 | | 1984.
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9 | | (b)(1) Every voucher, as submitted by the agency or office |
10 | | in
which
it originates, shall bear (i) the signature of the |
11 | | officer
responsible for
approving and certifying vouchers |
12 | | under this Act and (ii) if
authority to
sign the responsible |
13 | | officer's name has been properly delegated, also the
signature |
14 | | of the person actually signing the voucher.
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15 | | (2) When an officer delegates authority to approve and |
16 | | certify
vouchers,
he shall send a copy of such authorization |
17 | | containing the signature of the
person to whom delegation is |
18 | | made to each office that checks or approves
such vouchers and |
19 | | to the State Comptroller. Such delegation may be general
or |
20 | | limited. If the delegation is limited, the authorization shall |
21 | | designate
the particular types of vouchers that the person is |
22 | | authorized to approve
and certify.
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23 | | (3) When any delegation of authority hereunder is revoked, |
24 | | a copy of the
revocation of authority shall be sent to the |
25 | | Comptroller and to each office
to which a copy of the |
26 | | authorization was sent.
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1 | | The Comptroller may require State agencies to maintain |
2 | | signature
documents and records of delegations of voucher |
3 | | signature authority and
revocations of those delegations, |
4 | | instead of transmitting those documents to
the Comptroller. The |
5 | | Comptroller may inspect such documents and records at any
time.
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6 | | (c) The Comptroller may authorize the submission of |
7 | | vouchers through
electronic transmissions, on magnetic tape, |
8 | | or otherwise.
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9 | | (Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)
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10 | | Section 99. Effective date. This Act takes effect upon |
11 | | becoming law.
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