Rep. David McSweeney

Filed: 2/11/2016





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2    AMENDMENT NO. ______. Amend House Bill 4379 by replacing
3everything after the enacting clause with the following:
4    "Section 1. Short title. This Act may be cited as the Local
5Government Travel Expense Control Act.
6    Section 5. Definitions. As used in this Act:
7    "Entertainment" includes, but is not limited to, shows,
8amusements, theaters, circuses, sporting events, or any other
9place of public or private entertainment or amusement, unless
10ancillary to the purpose of the program or event.
11    "Local public agency" means a school district, community
12college district, or unit of local government other than a home
13rule unit.
14    "Travel" means any expenditure directly incident to
15official travel by employees and officers of a local public
16agency or by wards or charges of a local public agency



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1involving reimbursement to travelers or direct payment to
2private agencies providing transportation or related services.
3    Section 10. Regulation of travel expenses. All local public
4agencies shall, by resolution or ordinance, regulate the
5reimbursement of all travel, meal, and lodging expenses of
6officers and employees, including, but not limited to: (1) the
7types of official business for which travel, meal, and lodging
8expenses are allowed; (2) maximum allowable reimbursement for
9travel, meal, and lodging expenses; and (3) a standardized form
10for submission of travel, meal, and lodging expenses supported
11by the minimum documentation required under Section 20 of this
12Act. The regulations may allow for approval of expenses that
13exceed the maximum allowable travel, meal, or lodging expenses
14because of emergency or other extraordinary circumstances. On
15and after 180 days after the effective date of this Act of the
1699th General Assembly, no travel, meal, or lodging expense
17shall be approved or paid by a local public agency unless
18regulations have been adopted under this Section.
19    Section 15. Approval of expenses. On or after 60 days after
20the effective date of this Act of the 99th General Assembly,
21expenses for travel, meals, and lodging of: (1) any officer or
22employee that exceeds the maximum allowed under the regulations
23adopted under Section 10 of this Act; or (2) any member of the
24governing board or corporate authorities of the local public



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1agency, may only be approved by roll call vote at an open
2meeting of the governing board or corporate authorities of the
3local public agency.
4    Section 20. Documentation of expenses. Before an expense
5for travel, meals, or lodging may be approved under Section 15
6of this Act, the following minimum documentation must first be
7submitted, in writing, to the governing board or corporate
9        (1) an estimate of the cost of travel, meals, or
10    lodging if expenses have not been incurred or a receipt of
11    the cost of the travel, meals, or lodging if the expenses
12    have already been incurred;
13        (2) the name of the individual who received or is
14    requesting the travel, meal, or lodging expense;
15        (3) the job title or office of the individual who
16    received or is requesting the travel, meal, or lodging
17    expense; and
18        (4) the date or dates and nature of the official
19    business in which the travel, meal, or lodging expense was
20    or will be expended.
21All documents and information submitted under this Section are
22public records subject to disclosure under the Freedom of
23Information Act.
24    Section 25. Entertainment expenses. No local public agency



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1may reimburse any governing board member, employee, or officer
2for any entertainment expense.".