Illinois General Assembly - Full Text of SB2113
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Full Text of SB2113  95th General Assembly

SB2113sam002 95TH GENERAL ASSEMBLY

Sen. Christine Radogno

Filed: 3/11/2008

 

 


 

 


 
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1
AMENDMENT TO SENATE BILL 2113

2     AMENDMENT NO. ______. Amend Senate Bill 2113 by replacing
3 everything after the enacting clause with the following:
 
4     "Section 1. Short title. This Act may be cited as the
5 Identity Protection Act.
 
6     Section 5. Definitions. In this Act:
7     "Local government agency" means that term as it is defined
8 in Section 1-8 of the Illinois State Auditing Act.
9     "Person" means any individual in the employ of a State
10 agency or local government agency.
11     "Publicly post" or "publicly display" means to
12 intentionally communicate or otherwise intentionally make
13 available to the general public.
14     "State agency" means that term as it is defined in Section
15 1-7 of the Illinois State Auditing Act.
 

 

 

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1     Section 10. Prohibited activities.
2     (a) Except as otherwise provided in this Act, beginning
3 July 1, 2010, no person or State or local government agency may
4 do any of the following:
5         (1) Publicly post or publicly display in any manner an
6     individual's social security number.
7         (2) Print an individual's social security number on any
8     card required for the individual to access products or
9     services provided by the person or entity; however, a
10     person or entity that provides an insurance card must print
11     on the card an identification number unique to the holder
12     of the card in the format prescribed by Section 15 of the
13     Uniform Prescription Drug Information Card Act.
14         (3) Require an individual to transmit his or her social
15     security number over the Internet, unless the connection is
16     secure or the social security number is encrypted.
17         (4) Require an individual to use his or her social
18     security number to access an Internet web site, unless a
19     password or unique personal identification number or other
20     authentication device is also required to access the
21     Internet web site.
22         (5) Print an individual's social security number on any
23     materials that are mailed to the individual, through the
24     U.S. Postal Service, any private mail service, electronic
25     mail, or any similar method of delivery, unless State or
26     federal law requires the social security number to be on

 

 

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1     the document to be mailed. Notwithstanding any provision in
2     this Section to the contrary, social security numbers may
3     be included in applications and forms sent by mail,
4     including, but not limited to, any material mailed in
5     connection with the administration of the Unemployment
6     Insurance Act, any material mailed in connection with any
7     tax administered by the Department of Revenue, and
8     documents sent as part of an application or enrollment
9     process or to establish, amend, or terminate an account,
10     contract, or policy or to confirm the accuracy of the
11     social security number. A social security number that may
12     permissibly be mailed under this Section may not be
13     printed, in whole or in part, on a postcard or other mailer
14     that does not require an envelope or be visible on an
15     envelope or visible without the envelope having been
16     opened.
17         (6) Collect a social security number from an
18     individual, unless required to do so under State or federal
19     law, rules, or regulations, unless the collection of the
20     social security number is otherwise necessary for the
21     performance of that agency's duties and responsibilities.
22     Social security numbers collected by a State or local
23     government agency must be relevant to the purpose for which
24     the number was collected and must not be collected unless
25     and until the need for social security numbers for that
26     purpose has been clearly documented.

 

 

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1         (7) Use the social security number for any purpose
2     other than the purpose for which it was collected.
3         (8) Intentionally communicate or otherwise make
4     available to the general public a person's social security
5     number.
6     (b) The prohibitions in subsection (a) do not apply in the
7 following circumstances:
8         (1) The disclosure of social security numbers to
9     agents, employees, or contractors of a governmental entity
10     or disclosed by a governmental entity to another
11     governmental entity or its agents, employees, or
12     contractors if disclosure is necessary in order for the
13     entity to perform its duties and responsibilities and if
14     the governmental entity and its agents, employees, and
15     contractors maintain the confidential and exempt status of
16     the social security numbers.
17         (2) The disclosure of social security numbers pursuant
18     to a court order, warrant, or subpoena.
19         (3) The collection, use, or disclosure of social
20     security numbers in order to ensure the safety of: State
21     and local government employees; persons committed to
22     correctional facilities, local jails, and other
23     law-enforcement facilities or retention centers; wards of
24     the State; and all persons working in or visiting a State
25     or local government agency facility.
26         (4) The disclosure of social security numbers by a

 

 

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1     State agency to any entity for the collection of delinquent
2     child support or of any State debt.
3         (5) The collection, use, or disclosure of social
4     security numbers to investigate or prevent fraud, to
5     conduct background checks, to conduct social or scientific
6     research, to collect a debt, to obtain a credit report from
7     or furnish data to a consumer reporting agency under the
8     federal Fair Credit Reporting Act, to undertake any
9     permissible purpose that is enumerated under the federal
10     Gramm Leach Bliley Act, or to locate a missing person, a
11     lost relative, or a person who is due a benefit, such as a
12     pension benefit or an unclaimed-property benefit.
13     (c) If any State agency or local government agency has
14 adopted standards for the collection, use, or disclosure of
15 social security numbers that are stricter than the standards
16 under this Act with respect to the protection of that
17 identifying information, then, in the event of any conflict
18 with the provisions of this Act, the stricter standards adopted
19 by the State agency or local government agency shall control.
 
20     Section 15. Public inspection and copying of information
21 and documents. Notwithstanding any other provision of this Act
22 to the contrary, a person or State or local government agency
23 must comply with the provisions of any other State law with
24 respect to allowing the public inspection and copying of
25 information or documents containing all or any portion of an

 

 

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1 individual's social security number.
 
2     Section 20. Applicability.
3     (a) This Act does not apply to the collection, use, or
4 release of a social security number as required by State or
5 federal law, rule, or regulation, or the use of a social
6 security number or other identifying information for internal
7 verification or administrative purposes.
8     (b) This Act does not apply to documents that are recorded
9 with a county recorder or required to be open to the public
10 under any State or federal law, rule, or regulation, applicable
11 case law, Supreme Court Rule, or the Constitution of the State
12 of Illinois. Notwithstanding this Section, county recorders
13 must comply with the provisions of Section 35 of this Act.
 
14     Section 25. Compliance with federal law. If a federal law
15 takes effect requiring any federal agency to establish a
16 national unique patient health identifier program, any State or
17 local government agency that complies with the federal law
18 shall be deemed to be in compliance with this Act.
 
19     Section 30. Embedded social security numbers. Beginning
20 December 31, 2009, no person or State or local government
21 agency may encode or embed a social security number in or on a
22 card or document, including, but not limited to, using a bar
23 code, chip, magnetic strip, RFID technology, or other

 

 

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1 technology, in place of removing the social security number as
2 required by this Act.
 
3     Section 35. Identity-protection policy; local government.
4 Each local government agency must establish an
5 identity-protection policy and must implement that policy on or
6 before December 31, 2009. The policy must do all of the
7 following:
8         (1) Identify all employees of the local government
9     agency who may have access to social security numbers in
10     the course of performing their duties.
11         (2) Require all employees of the local government
12     agency identified as having access to social security
13     numbers in the course of performing their duties to be
14     trained to protect the confidentiality of social security
15     numbers and to understand the requirements of this Section.
16         (3) Prohibit the unlawful disclosure of social
17     security numbers.
18         (4) Limit the number of employees who have access to
19     information or documents that contain social security
20     numbers.
21         (5) Describe how to properly dispose of information and
22     documents that contain social security numbers.
23         (6) Establish penalties for violation of the privacy
24     policy.
25         (7) Prevent the intentional communication of or

 

 

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1     ability of the general public to access an individual's
2     social security number.
3         (8) Require that social security numbers requested
4     from an individual be segregated on a separate page from
5     the rest of the record, provide a discrete location for a
6     social security number when required on a standardized
7     form, or otherwise place the number in a manner that makes
8     it easily redacted if required to be released as part of a
9     public records request.
10         (9) Require that, when collecting a social security
11     number from an individual, at the time of or prior to the
12     actual collection of the social security number or upon
13     request by the individual, a statement of the purpose or
14     purposes for which the agency is collecting and using the
15     social security number be provided.
16     Each local government agency must file a written copy of
17 its privacy policy with the governing board of the unit of
18 local government. Each local government agency must also
19 provide a written copy of the policy to each of its employees,
20 and must also make its privacy policy available to any member
21 of the public, upon request. If a local government agency
22 amends its privacy policy, then that agency must file a written
23 copy of the amended policy with the appropriate entity and must
24 also provide each of its employees with a new written copy of
25 the amended policy.
 

 

 

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1     Section 37. Identity-protection policy; State. Each State
2 agency must recommend to the Social Security Number Task Force
3 an identity-protection policy on or before September 30, 2009.
4 The policy must do all of the following:
5         (1) Identify all employees of the State agency who may
6     have access to social security numbers in the performance
7     of their duties.
8         (2) Require all employees of the State agency
9     identified as having access to social security numbers in
10     the performance of their duties to be trained to protect
11     the confidentiality of social security numbers and to
12     understand the requirements of this Section.
13         (3) Prohibit the unlawful disclosure of social
14     security numbers.
15         (4) Limit the number of employees who have access to
16     information or documents that contain social security
17     numbers.
18         (5) Describe how to properly dispose of information and
19     documents that contain social security numbers.
20         (6) Establish penalties for violation of the privacy
21     policy.
22         (7) Prevent the intentional communication of or
23     ability of the general public to access an individual's
24     social security number.
25         (8) Require that social security numbers requested
26     from an individual be segregated on a separate page from

 

 

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1     the rest of the record, provide a discrete location for a
2     social security number when required on a standardized
3     form, or otherwise place the number in a manner that makes
4     it easily redacted if required to be released as part of a
5     public records request.
6         (9) Require that, when collecting a social security
7     number from an individual, at the time of or prior to the
8     actual collection of the social security number or upon
9     request by the individual, a statement of the purpose or
10     purposes for which the agency is collecting and using the
11     social security number be provided.
12     The Task Force will study the recommendations from the
13 State agencies and will make its recommendation to the General
14 Assembly of the changes needed to implement the policies by
15 December 31, 2009.
 
16     Section 40. Judicial branch and clerks of courts. The
17 judicial branch and clerks of the circuit court are not subject
18 to the provisions of this Act, except that the Supreme Court
19 shall, under its rulemaking authority or by administrative
20 order, adopt requirements applicable to the judicial branch,
21 including clerks of the circuit court, regulating the
22 disclosure of social security numbers consistent with the
23 intent of this Act and the unique circumstances relevant in the
24 judicial process.
 

 

 

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1     Section 45. Violation. Any person who intentionally
2 violates the prohibitions in Section 10 of this Act is guilty
3 of a Class B misdemeanor.
 
4     Section 50. Home rule. A home rule unit of local
5 government, any non-home rule municipality, or any non-home
6 rule county may regulate the use of social security numbers,
7 but that regulation must be no less restrictive than this Act.
8 This Act is a limitation under subsection (i) of Section 6 of
9 Article VII of the Illinois Constitution on the concurrent
10 exercise by home rule units of powers and functions exercised
11 by the State.
 
12     Section 55. This Act does not supersede any more
13 restrictive law, rule, or regulation regarding the collection,
14 use, or release of social security numbers.
 
15     Section 90. The State Mandates Act is amended by adding
16 Section 8.32 as follows:
 
17     (30 ILCS 805/8.32 new)
18     Sec. 8.32. Exempt mandate. Notwithstanding Sections 6 and 8
19 of this Act, no reimbursement by the State is required for the
20 implementation of any mandate created by this amendatory Act of
21 the 95th General Assembly.
 

 

 

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1     Section 99. Effective date. This Act takes effect upon
2 becoming law.".