SB3166 EngrossedLRB103 37559 RJT 67685 b

1    AN ACT concerning education.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Illinois School Student Records Act is
5amended by changing Sections 2 and 5 as follows:
 
6    (105 ILCS 10/2)  (from Ch. 122, par. 50-2)
7    (Text of Section before amendment by P.A. 102-466)
8    Sec. 2. As used in this Act:
9    (a) "Student" means any person enrolled or previously
10enrolled in a school.
11    (b) "School" means any public preschool, day care center,
12kindergarten, nursery, elementary or secondary educational
13institution, vocational school, special educational facility
14or any other elementary or secondary educational agency or
15institution and any person, agency or institution which
16maintains school student records from more than one school,
17but does not include a private or non-public school.
18    (c) "State Board" means the State Board of Education.
19    (d) "School Student Record" means any writing or other
20recorded information concerning a student and by which a
21student may be individually identified, maintained by a school
22or at its direction or by an employee of a school, regardless
23of how or where the information is stored. The following shall

 

 

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1not be deemed school student records under this Act: writings
2or other recorded information maintained by an employee of a
3school or other person at the direction of a school for his or
4her exclusive use; provided that all such writings and other
5recorded information are destroyed not later than the
6student's graduation or permanent withdrawal from the school;
7and provided further that no such records or recorded
8information may be released or disclosed to any person except
9a person designated by the school as a substitute unless they
10are first incorporated in a school student record and made
11subject to all of the provisions of this Act. School student
12records shall not include information maintained by law
13enforcement professionals working in the school.
14    (e) "Student Permanent Record" means the minimum personal
15information necessary to a school in the education of the
16student and contained in a school student record. Such
17information may include the student's name, birth date,
18address, grades and grade level, parents' names and addresses,
19attendance records, a special education summary of performance
20form, and such other entries as the State Board may require or
21authorize.
22    (f) "Student Temporary Record" means all information
23contained in a school student record but not contained in the
24student permanent record. Such information may include family
25background information, intelligence test scores, aptitude
26test scores, psychological and personality test results,

 

 

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1teacher evaluations, and other information of clear relevance
2to the education of the student, all subject to regulations of
3the State Board. The information shall include information
4provided under Section 8.6 of the Abused and Neglected Child
5Reporting Act and information contained in service logs
6maintained by a local education agency under subsection (d) of
7Section 14-8.02f of the School Code. In addition, the student
8temporary record shall include information regarding serious
9disciplinary infractions that resulted in expulsion,
10suspension, or the imposition of punishment or sanction. For
11purposes of this provision, serious disciplinary infractions
12means: infractions involving drugs, weapons, or bodily harm to
13another.
14    (g) "Parent" means a person who is the natural parent of
15the student or other person who has the primary responsibility
16for the care and upbringing of the student. All rights and
17privileges accorded to a parent under this Act shall become
18exclusively those of the student upon his 18th birthday,
19graduation from secondary school, marriage or entry into
20military service, whichever occurs first. Such rights and
21privileges may also be exercised by the student at any time
22with respect to the student's permanent school record.
23    (h) "Department" means the Department of Children and
24Family Services.
25(Source: P.A. 101-515, eff. 8-23-19; 102-199, eff. 7-1-22;
26102-558, eff. 8-20-21; 102-813, eff. 5-13-22.)
 

 

 

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1    (Text of Section after amendment by P.A. 102-466)
2    Sec. 2. As used in this Act:
3    (a) "Student" means any person enrolled or previously
4enrolled in a school.
5    (b) "School" means any public preschool, day care center,
6kindergarten, nursery, elementary or secondary educational
7institution, vocational school, special educational facility
8or any other elementary or secondary educational agency or
9institution and any person, agency or institution which
10maintains school student records from more than one school,
11but does not include a private or non-public school.
12    (c) "State Board" means the State Board of Education.
13    (d) "School Student Record" means any writing or other
14recorded information concerning a student and by which a
15student may be individually identified, maintained by a school
16or at its direction or by an employee of a school, regardless
17of how or where the information is stored. The following shall
18not be deemed school student records under this Act: writings
19or other recorded information maintained by an employee of a
20school or other person at the direction of a school for his or
21her exclusive use; provided that all such writings and other
22recorded information are destroyed not later than the
23student's graduation or permanent withdrawal from the school;
24and provided further that no such records or recorded
25information may be released or disclosed to any person except

 

 

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1a person designated by the school as a substitute unless they
2are first incorporated in a school student record and made
3subject to all of the provisions of this Act. School student
4records shall not include information maintained by law
5enforcement professionals working in the school.
6    (e) "Student Permanent Record" means the minimum personal
7information necessary to a school in the education of the
8student and contained in a school student record. Such
9information may include the student's name, birth date,
10address, grades and grade level, parents' names and addresses,
11attendance records, a special education summary of performance
12form, and such other entries as the State Board may require or
13authorize.
14    (f) "Student Temporary Record" means all information
15contained in a school student record but not contained in the
16student permanent record. Such information may include family
17background information, intelligence test scores, aptitude
18test scores, psychological and personality test results,
19teacher evaluations, and other information of clear relevance
20to the education of the student, all subject to regulations of
21the State Board. The information shall include all of the
22following:
23        (1) Information provided under Section 8.6 of the
24    Abused and Neglected Child Reporting Act and information
25    contained in service logs maintained by a local education
26    agency under subsection (d) of Section 14-8.02f of the

 

 

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1    School Code.
2        (2) Information regarding serious disciplinary
3    infractions that resulted in expulsion, suspension, or the
4    imposition of punishment or sanction. For purposes of this
5    provision, serious disciplinary infractions means:
6    infractions involving drugs, weapons, or bodily harm to
7    another.
8        (3) Information concerning a student's status and
9    related experiences as a parent, expectant parent, or
10    victim of domestic or sexual violence, as defined in
11    Article 26A of the School Code, including a statement of
12    the student or any other documentation, record, or
13    corroborating evidence and the fact that the student has
14    requested or obtained assistance, support, or services
15    related to that status. Enforcement of this paragraph (3)
16    shall follow the procedures provided in Section 26A-40 of
17    the School Code.
18    (g) "Parent" means a person who is the natural parent of
19the student or other person who has the primary responsibility
20for the care and upbringing of the student. All rights and
21privileges accorded to a parent under this Act shall become
22exclusively those of the student upon his 18th birthday,
23graduation from secondary school, marriage or entry into
24military service, whichever occurs first. Such rights and
25privileges may also be exercised by the student at any time
26with respect to the student's permanent school record.

 

 

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1    (h) "Department" means the Department of Children and
2Family Services.
3(Source: P.A. 101-515, eff. 8-23-19; 102-199, eff. 7-1-22;
4102-466, eff. 7-1-25; 102-558, eff. 8-20-21; 102-813, eff.
55-13-22.)
 
6    (105 ILCS 10/5)  (from Ch. 122, par. 50-5)
7    Sec. 5. (a) A parent or any person specifically designated
8as a representative by a parent and, if the child is in the
9legal custody of the Department of Children and Family
10Services, the Department's Office of Education and Transition
11Services shall have the right to inspect and copy all school
12student permanent and temporary records of that child. A
13student and representatives of the Department of Human
14Services, for the sole purpose of assessing waiver services
15qualification of the student, shall have the right to inspect
16and copy the student's his or her school student permanent
17record. No person who is prohibited by an order of protection
18from inspecting or obtaining school records of a student
19pursuant to the Illinois Domestic Violence Act of 1986, as now
20or hereafter amended, shall have any right of access to, or
21inspection of, the school records of that student. If a
22school's principal or person with like responsibilities or his
23designee has knowledge of such order of protection, the school
24shall prohibit access or inspection of the student's school
25records by such person.

 

 

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1    (b) Whenever access to any person is granted pursuant to
2paragraph (a) of this Section, at the option of that person or
3the school, a qualified professional, who may be a
4psychologist, counsellor or other advisor, and who may be an
5employee of the school or employed by the parent or the
6Department, may be present to interpret the information
7contained in the student temporary record. If the school
8requires that a professional be present, the school shall
9secure and bear any cost of the presence of the professional.
10If the parent or the Department so requests, the school shall
11secure and bear any cost of the presence of a professional
12employed by the school.
13    (c) A parent's or student's or, if applicable, the
14Department's Office of Education and Transition Services'
15request to inspect and copy records, or to allow a
16specifically designated representative to inspect and copy
17records, must be granted within a reasonable time, and in no
18case later than 10 business days after the date of receipt of
19such request by the official records custodian.
20    (c-5) The time for response under this Section may be
21extended by the school district by not more than 5 business
22days from the original due date for any of the following
23reasons:
24        (1) the requested records are stored in whole or in
25    part at other locations than the office having charge of
26    the requested records;

 

 

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1        (2) the request requires the collection of a
2    substantial number of specified records;
3        (3) the request is couched in categorical terms and
4    requires an extensive search for the records responsive to
5    it;
6        (4) the requested records have not been located in the
7    course of routine search and additional efforts are being
8    made to locate them;
9        (5) the request for records cannot be complied with by
10    the school district within the time limits prescribed by
11    subsection (c) of this Section without unduly burdening or
12    interfering with the operations of the school district; or
13        (6) there is a need for consultation, which shall be
14    conducted with all practicable speed, with another public
15    body or school district or among 2 or more components of a
16    public body or school district having a substantial
17    interest in the determination or in the subject matter of
18    the request.
19    The person making a request and the school district may
20agree in writing to extend the time for compliance for a period
21to be determined by the parties. If the requester and the
22school district agree to extend the period for compliance, a
23failure by the school district to comply with any previous
24deadlines shall not be treated as a denial of the request for
25the records.
26    (d) The school may charge its reasonable costs for the

 

 

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1copying of school student records, not to exceed the amounts
2fixed in schedules adopted by the State Board, to any person
3permitted to copy such records, except that no parent or
4student shall be denied a copy of school student records as
5permitted under this Section 5 for inability to bear the cost
6of such copying.
7    (e) Nothing contained in this Section 5 shall make
8available to a parent or student or, if applicable, the
9Department's Office of Education and Transition Services
10confidential letters and statements of recommendation
11furnished in connection with applications for employment to a
12post-secondary educational institution or the receipt of an
13honor or honorary recognition, provided such letters and
14statements are not used for purposes other than those for
15which they were specifically intended, and
16        (1) were placed in a school student record prior to
17    January 1, 1975; or
18        (2) the student has waived access thereto after being
19    advised of his right to obtain upon request the names of
20    all such persons making such confidential recommendations.
21    (f) Nothing contained in this Act shall be construed to
22impair or limit the confidentiality of:
23        (1) Communications otherwise protected by law as
24    privileged or confidential, including but not limited to,
25    information communicated in confidence to a physician,
26    psychologist or other psychotherapist, school social

 

 

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1    worker, school counselor, school psychologist, or school
2    social worker, school counselor, or school psychologist
3    intern who works under the direct supervision of a school
4    social worker, school counselor, or school psychologist;
5    or
6        (2) Information which is communicated by a student or
7    parent in confidence to school personnel; or
8        (3) Information which is communicated by a student,
9    parent, or guardian to a law enforcement professional
10    working in the school, except as provided by court order.
11    (g) No school employee shall be subjected to adverse
12employment action, the threat of adverse employment action, or
13any manner of discrimination because the employee is acting or
14has acted to protect communications as privileged or
15confidential pursuant to applicable provisions of State or
16federal law or rule or regulation.
17(Source: P.A. 102-199, eff. 7-1-22.)
 
18    Section 95. No acceleration or delay. Where this Act makes
19changes in a statute that is represented in this Act by text
20that is not yet or no longer in effect (for example, a Section
21represented by multiple versions), the use of that text does
22not accelerate or delay the taking effect of (i) the changes
23made by this Act or (ii) provisions derived from any other
24Public Act.