SB2192 EngrossedLRB103 25677 HLH 52026 b

1    AN ACT concerning finance.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Illinois Procurement Code is amended by
5changing Section 20-10 as follows:
 
6    (30 ILCS 500/20-10)
7    (Text of Section from P.A. 96-159, 96-588, 97-96, 97-895,
898-1076, 99-906, 100-43, 101-31, 101-657, and 102-29)
9    Sec. 20-10. Competitive sealed bidding; reverse auction.
10    (a) Conditions for use. All contracts shall be awarded by
11competitive sealed bidding except as otherwise provided in
12Section 20-5.
13    (b) Invitation for bids. An invitation for bids shall be
14issued and shall include a purchase description and the
15material contractual terms and conditions applicable to the
16procurement.
17    (c) Public notice. Public notice of the invitation for
18bids shall be published in the Illinois Procurement Bulletin
19at least 14 calendar days before the date set in the invitation
20for the opening of bids.
21    (d) Bid opening. Bids shall be opened publicly or through
22an electronic procurement system in the presence of one or
23more witnesses at the time and place designated in the

 

 

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1invitation for bids. The name of each bidder, including earned
2and applied bid credit from the Illinois Works Jobs Program
3Act, the amount of each bid, and other relevant information as
4may be specified by rule shall be recorded. After the award of
5the contract, the winning bid and the record of each
6unsuccessful bid shall be open to public inspection.
7    (e) Bid acceptance and bid evaluation. Bids shall be
8unconditionally accepted without alteration or correction,
9except as authorized in this Code. Bids shall be evaluated
10based on the requirements set forth in the invitation for
11bids, which may include criteria to determine acceptability
12such as inspection, testing, quality, workmanship, delivery,
13and suitability for a particular purpose. Those criteria that
14will affect the bid price and be considered in evaluation for
15award, such as discounts, transportation costs, and total or
16life cycle costs, shall be objectively measurable. The
17invitation for bids shall set forth the evaluation criteria to
18be used.
19    (f) Correction or withdrawal of bids. Correction or
20withdrawal of inadvertently erroneous bids before or after
21award, or cancellation of awards of contracts based on bid
22mistakes, shall be permitted in accordance with rules. After
23bid opening, no changes in bid prices or other provisions of
24bids prejudicial to the interest of the State or fair
25competition shall be permitted. All decisions to permit the
26correction or withdrawal of bids based on bid mistakes shall

 

 

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1be supported by written determination made by a State
2purchasing officer.
3    (g) Award. The contract shall be awarded with reasonable
4promptness by written notice to the lowest responsible and
5responsive bidder whose bid meets the requirements and
6criteria set forth in the invitation for bids, except when a
7State purchasing officer determines it is not in the best
8interest of the State and by written explanation determines
9another bidder shall receive the award. The explanation shall
10appear in the appropriate volume of the Illinois Procurement
11Bulletin. The written explanation must include:
12        (1) a description of the agency's needs;
13        (2) a determination that the anticipated cost will be
14    fair and reasonable;
15        (3) a listing of all responsible and responsive
16    bidders; and
17        (4) the name of the bidder selected, the total
18    contract price, and the reasons for selecting that bidder.
19    Each chief procurement officer may adopt guidelines to
20implement the requirements of this subsection (g).
21    The written explanation shall be filed with the
22Legislative Audit Commission, and the Commission on Equity and
23Inclusion, and the Procurement Policy Board, and be made
24available for inspection by the public, within 14 calendar
25days after the agency's decision to award the contract.
26    (g-5) Failed bid notice. In addition to the requirements

 

 

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1of subsection (g), if a bidder has failed to be awarded a
2contract after 4 consecutive bids to provide the same services
3to the Department of Transportation, the Capital Development
4Board, or the Illinois State Toll Highway Authority, the
5applicable chief procurement officer for the respective agency
6shall in writing detail why all 4 bids were rejected. The chief
7procurement officer shall submit by certified copy to the
8bidder the reasoning for the rejection of the bid within the
9same calendar quarter in which the fourth bid was rejected and
10prior to 15 days before the next Illinois Procurement Bulletin
11for that type of bid.
12    (h) Multi-step sealed bidding. When it is considered
13impracticable to initially prepare a purchase description to
14support an award based on price, an invitation for bids may be
15issued requesting the submission of unpriced offers to be
16followed by an invitation for bids limited to those bidders
17whose offers have been qualified under the criteria set forth
18in the first solicitation.
19    (i) Alternative procedures. Notwithstanding any other
20provision of this Act to the contrary, the Director of the
21Illinois Power Agency may create alternative bidding
22procedures to be used in procuring professional services under
23Section 1-56, subsections (a) and (c) of Section 1-75 and
24subsection (d) of Section 1-78 of the Illinois Power Agency
25Act and Section 16-111.5(c) of the Public Utilities Act and to
26procure renewable energy resources under Section 1-56 of the

 

 

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1Illinois Power Agency Act. These alternative procedures shall
2be set forth together with the other criteria contained in the
3invitation for bids, and shall appear in the appropriate
4volume of the Illinois Procurement Bulletin.
5    (j) Reverse auction. Notwithstanding any other provision
6of this Section and in accordance with rules adopted by the
7chief procurement officer, that chief procurement officer may
8procure supplies or services through a competitive electronic
9auction bidding process after the chief procurement officer
10determines that the use of such a process will be in the best
11interest of the State. The chief procurement officer shall
12publish that determination in his or her next volume of the
13Illinois Procurement Bulletin.
14    An invitation for bids shall be issued and shall include
15(i) a procurement description, (ii) all contractual terms,
16whenever practical, and (iii) conditions applicable to the
17procurement, including a notice that bids will be received in
18an electronic auction manner.
19    Public notice of the invitation for bids shall be given in
20the same manner as provided in subsection (c).
21    Bids shall be accepted electronically at the time and in
22the manner designated in the invitation for bids. During the
23auction, a bidder's price shall be disclosed to other bidders.
24Bidders shall have the opportunity to reduce their bid prices
25during the auction. At the conclusion of the auction, the
26record of the bid prices received and the name of each bidder

 

 

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1shall be open to public inspection.
2    After the auction period has terminated, withdrawal of
3bids shall be permitted as provided in subsection (f).
4    The contract shall be awarded within 60 calendar days
5after the auction by written notice to the lowest responsible
6bidder, or all bids shall be rejected except as otherwise
7provided in this Code. Extensions of the date for the award may
8be made by mutual written consent of the State purchasing
9officer and the lowest responsible bidder.
10    This subsection does not apply to (i) procurements of
11professional and artistic services, (ii) telecommunications
12services, communication services, and information services,
13and (iii) contracts for construction projects, including
14design professional services.
15(Source: P.A. 100-43, eff. 8-9-17; 101-31, eff. 6-28-19;
16101-657, eff. 1-1-22; 102-29, eff. 6-25-21.)
 
17    (Text of Section from P.A. 96-159, 96-795, 97-96, 97-895,
1898-1076, 99-906, 100-43, 101-31, 101-657, and 102-29)
19    Sec. 20-10. Competitive sealed bidding; reverse auction.
20    (a) Conditions for use. All contracts shall be awarded by
21competitive sealed bidding except as otherwise provided in
22Section 20-5.
23    (b) Invitation for bids. An invitation for bids shall be
24issued and shall include a purchase description and the
25material contractual terms and conditions applicable to the

 

 

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1procurement.
2    (c) Public notice. Public notice of the invitation for
3bids shall be published in the Illinois Procurement Bulletin
4at least 14 calendar days before the date set in the invitation
5for the opening of bids.
6    (d) Bid opening. Bids shall be opened publicly or through
7an electronic procurement system in the presence of one or
8more witnesses at the time and place designated in the
9invitation for bids. The name of each bidder, including earned
10and applied bid credit from the Illinois Works Jobs Program
11Act, the amount of each bid, and other relevant information as
12may be specified by rule shall be recorded. After the award of
13the contract, the winning bid and the record of each
14unsuccessful bid shall be open to public inspection.
15    (e) Bid acceptance and bid evaluation. Bids shall be
16unconditionally accepted without alteration or correction,
17except as authorized in this Code. Bids shall be evaluated
18based on the requirements set forth in the invitation for
19bids, which may include criteria to determine acceptability
20such as inspection, testing, quality, workmanship, delivery,
21and suitability for a particular purpose. Those criteria that
22will affect the bid price and be considered in evaluation for
23award, such as discounts, transportation costs, and total or
24life cycle costs, shall be objectively measurable. The
25invitation for bids shall set forth the evaluation criteria to
26be used.

 

 

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1    (f) Correction or withdrawal of bids. Correction or
2withdrawal of inadvertently erroneous bids before or after
3award, or cancellation of awards of contracts based on bid
4mistakes, shall be permitted in accordance with rules. After
5bid opening, no changes in bid prices or other provisions of
6bids prejudicial to the interest of the State or fair
7competition shall be permitted. All decisions to permit the
8correction or withdrawal of bids based on bid mistakes shall
9be supported by written determination made by a State
10purchasing officer.
11    (g) Award. The contract shall be awarded with reasonable
12promptness by written notice to the lowest responsible and
13responsive bidder whose bid meets the requirements and
14criteria set forth in the invitation for bids, except when a
15State purchasing officer determines it is not in the best
16interest of the State and by written explanation determines
17another bidder shall receive the award. The explanation shall
18appear in the appropriate volume of the Illinois Procurement
19Bulletin. The written explanation must include:
20        (1) a description of the agency's needs;
21        (2) a determination that the anticipated cost will be
22    fair and reasonable;
23        (3) a listing of all responsible and responsive
24    bidders; and
25        (4) the name of the bidder selected, the total
26    contract price, and the reasons for selecting that bidder.

 

 

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1    Each chief procurement officer may adopt guidelines to
2implement the requirements of this subsection (g).
3    The written explanation shall be filed with the
4Legislative Audit Commission, and the Commission on Equity and
5Inclusion, and the Procurement Policy Board, and be made
6available for inspection by the public, within 14 days after
7the agency's decision to award the contract.
8    (g-5) Failed bid notice. In addition to the requirements
9of subsection (g), if a bidder has failed to be awarded a
10contract after 4 consecutive bids to provide the same services
11to the Department of Transportation, the Capital Development
12Board, or the Illinois State Toll Highway Authority, the
13applicable chief procurement officer for the respective agency
14shall in writing detail why all 4 bids were rejected. The chief
15procurement officer shall submit by certified copy to the
16bidder the reasoning for the rejection of the bid within the
17same calendar quarter in which the fourth bid was rejected and
18prior to 15 days before the next Illinois Procurement Bulletin
19for that type of bid.
20    (h) Multi-step sealed bidding. When it is considered
21impracticable to initially prepare a purchase description to
22support an award based on price, an invitation for bids may be
23issued requesting the submission of unpriced offers to be
24followed by an invitation for bids limited to those bidders
25whose offers have been qualified under the criteria set forth
26in the first solicitation.

 

 

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1    (i) Alternative procedures. Notwithstanding any other
2provision of this Act to the contrary, the Director of the
3Illinois Power Agency may create alternative bidding
4procedures to be used in procuring professional services under
5subsections (a) and (c) of Section 1-75 and subsection (d) of
6Section 1-78 of the Illinois Power Agency Act and Section
716-111.5(c) of the Public Utilities Act and to procure
8renewable energy resources under Section 1-56 of the Illinois
9Power Agency Act. These alternative procedures shall be set
10forth together with the other criteria contained in the
11invitation for bids, and shall appear in the appropriate
12volume of the Illinois Procurement Bulletin.
13    (j) Reverse auction. Notwithstanding any other provision
14of this Section and in accordance with rules adopted by the
15chief procurement officer, that chief procurement officer may
16procure supplies or services through a competitive electronic
17auction bidding process after the chief procurement officer
18determines that the use of such a process will be in the best
19interest of the State. The chief procurement officer shall
20publish that determination in his or her next volume of the
21Illinois Procurement Bulletin.
22    An invitation for bids shall be issued and shall include
23(i) a procurement description, (ii) all contractual terms,
24whenever practical, and (iii) conditions applicable to the
25procurement, including a notice that bids will be received in
26an electronic auction manner.

 

 

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1    Public notice of the invitation for bids shall be given in
2the same manner as provided in subsection (c).
3    Bids shall be accepted electronically at the time and in
4the manner designated in the invitation for bids. During the
5auction, a bidder's price shall be disclosed to other bidders.
6Bidders shall have the opportunity to reduce their bid prices
7during the auction. At the conclusion of the auction, the
8record of the bid prices received and the name of each bidder
9shall be open to public inspection.
10    After the auction period has terminated, withdrawal of
11bids shall be permitted as provided in subsection (f).
12    The contract shall be awarded within 60 calendar days
13after the auction by written notice to the lowest responsible
14bidder, or all bids shall be rejected except as otherwise
15provided in this Code. Extensions of the date for the award may
16be made by mutual written consent of the State purchasing
17officer and the lowest responsible bidder.
18    This subsection does not apply to (i) procurements of
19professional and artistic services, (ii) telecommunications
20services, communication services, and information services,
21and (iii) contracts for construction projects, including
22design professional services.
23(Source: P.A. 101-31, eff. 6-28-19; 101-657, eff. 1-1-22;
24102-29, eff. 6-25-21.)