103RD GENERAL ASSEMBLY
State of Illinois
2023 and 2024
SB2192

 

Introduced 2/10/2023, by Sen. Ram Villivalam

 

SYNOPSIS AS INTRODUCED:
 
30 ILCS 500/20-10

    Amends the Illinois Procurement Code. Provides that if a bidder has failed to be awarded a contract after 4 consecutive bids to provide the same services to a single agency, the applicable chief procurement officer for that agency shall in writing detail why all 4 bids were rejected. Provides that the chief procurement officer shall submit by certified copy to the bidder the reasoning for the rejection of the bid within the same quarter in which the 4th bid was rejected and prior to 15 days before the next Illinois Procurement Bulletin for that type of bid.


LRB103 25677 HLH 52026 b

 

 

A BILL FOR

 

SB2192LRB103 25677 HLH 52026 b

1    AN ACT concerning finance.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Illinois Procurement Code is amended by
5changing Section 20-10 as follows:
 
6    (30 ILCS 500/20-10)
7    (Text of Section from P.A. 96-159, 96-588, 97-96, 97-895,
898-1076, 99-906, 100-43, 101-31, 101-657, and 102-29)
9    Sec. 20-10. Competitive sealed bidding; reverse auction.
10    (a) Conditions for use. All contracts shall be awarded by
11competitive sealed bidding except as otherwise provided in
12Section 20-5.
13    (b) Invitation for bids. An invitation for bids shall be
14issued and shall include a purchase description and the
15material contractual terms and conditions applicable to the
16procurement.
17    (c) Public notice. Public notice of the invitation for
18bids shall be published in the Illinois Procurement Bulletin
19at least 14 calendar days before the date set in the invitation
20for the opening of bids.
21    (d) Bid opening. Bids shall be opened publicly or through
22an electronic procurement system in the presence of one or
23more witnesses at the time and place designated in the

 

 

SB2192- 2 -LRB103 25677 HLH 52026 b

1invitation for bids. The name of each bidder, including earned
2and applied bid credit from the Illinois Works Jobs Program
3Act, the amount of each bid, and other relevant information as
4may be specified by rule shall be recorded. After the award of
5the contract, the winning bid and the record of each
6unsuccessful bid shall be open to public inspection.
7    (e) Bid acceptance and bid evaluation. Bids shall be
8unconditionally accepted without alteration or correction,
9except as authorized in this Code. Bids shall be evaluated
10based on the requirements set forth in the invitation for
11bids, which may include criteria to determine acceptability
12such as inspection, testing, quality, workmanship, delivery,
13and suitability for a particular purpose. Those criteria that
14will affect the bid price and be considered in evaluation for
15award, such as discounts, transportation costs, and total or
16life cycle costs, shall be objectively measurable. The
17invitation for bids shall set forth the evaluation criteria to
18be used.
19    (f) Correction or withdrawal of bids. Correction or
20withdrawal of inadvertently erroneous bids before or after
21award, or cancellation of awards of contracts based on bid
22mistakes, shall be permitted in accordance with rules. After
23bid opening, no changes in bid prices or other provisions of
24bids prejudicial to the interest of the State or fair
25competition shall be permitted. All decisions to permit the
26correction or withdrawal of bids based on bid mistakes shall

 

 

SB2192- 3 -LRB103 25677 HLH 52026 b

1be supported by written determination made by a State
2purchasing officer.
3    (g) Award. The contract shall be awarded with reasonable
4promptness by written notice to the lowest responsible and
5responsive bidder whose bid meets the requirements and
6criteria set forth in the invitation for bids, except when a
7State purchasing officer determines it is not in the best
8interest of the State and by written explanation determines
9another bidder shall receive the award. The explanation shall
10appear in the appropriate volume of the Illinois Procurement
11Bulletin. The written explanation must include:
12        (1) a description of the agency's needs;
13        (2) a determination that the anticipated cost will be
14    fair and reasonable;
15        (3) a listing of all responsible and responsive
16    bidders; and
17        (4) the name of the bidder selected, the total
18    contract price, and the reasons for selecting that bidder.
19    Each chief procurement officer may adopt guidelines to
20implement the requirements of this subsection (g).
21    The written explanation shall be filed with the
22Legislative Audit Commission, and the Commission on Equity and
23Inclusion, and the Procurement Policy Board, and be made
24available for inspection by the public, within 14 calendar
25days after the agency's decision to award the contract.
26    (g-5) Failed bid notice. In addition to the requirements

 

 

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1of subsection (g), if a bidder has failed to be awarded a
2contract after 4 consecutive bids to provide the same services
3to a single agency, the applicable chief procurement officer
4for that agency shall in writing detail why all 4 bids were
5rejected. The chief procurement officer shall submit by
6certified copy to the bidder the reasoning for the rejection
7of the bid within the same calendar quarter in which the fourth
8bid was rejected and prior to 15 days before the next Illinois
9Procurement Bulletin for that type of bid.
10    (h) Multi-step sealed bidding. When it is considered
11impracticable to initially prepare a purchase description to
12support an award based on price, an invitation for bids may be
13issued requesting the submission of unpriced offers to be
14followed by an invitation for bids limited to those bidders
15whose offers have been qualified under the criteria set forth
16in the first solicitation.
17    (i) Alternative procedures. Notwithstanding any other
18provision of this Act to the contrary, the Director of the
19Illinois Power Agency may create alternative bidding
20procedures to be used in procuring professional services under
21Section 1-56, subsections (a) and (c) of Section 1-75 and
22subsection (d) of Section 1-78 of the Illinois Power Agency
23Act and Section 16-111.5(c) of the Public Utilities Act and to
24procure renewable energy resources under Section 1-56 of the
25Illinois Power Agency Act. These alternative procedures shall
26be set forth together with the other criteria contained in the

 

 

SB2192- 5 -LRB103 25677 HLH 52026 b

1invitation for bids, and shall appear in the appropriate
2volume of the Illinois Procurement Bulletin.
3    (j) Reverse auction. Notwithstanding any other provision
4of this Section and in accordance with rules adopted by the
5chief procurement officer, that chief procurement officer may
6procure supplies or services through a competitive electronic
7auction bidding process after the chief procurement officer
8determines that the use of such a process will be in the best
9interest of the State. The chief procurement officer shall
10publish that determination in his or her next volume of the
11Illinois Procurement Bulletin.
12    An invitation for bids shall be issued and shall include
13(i) a procurement description, (ii) all contractual terms,
14whenever practical, and (iii) conditions applicable to the
15procurement, including a notice that bids will be received in
16an electronic auction manner.
17    Public notice of the invitation for bids shall be given in
18the same manner as provided in subsection (c).
19    Bids shall be accepted electronically at the time and in
20the manner designated in the invitation for bids. During the
21auction, a bidder's price shall be disclosed to other bidders.
22Bidders shall have the opportunity to reduce their bid prices
23during the auction. At the conclusion of the auction, the
24record of the bid prices received and the name of each bidder
25shall be open to public inspection.
26    After the auction period has terminated, withdrawal of

 

 

SB2192- 6 -LRB103 25677 HLH 52026 b

1bids shall be permitted as provided in subsection (f).
2    The contract shall be awarded within 60 calendar days
3after the auction by written notice to the lowest responsible
4bidder, or all bids shall be rejected except as otherwise
5provided in this Code. Extensions of the date for the award may
6be made by mutual written consent of the State purchasing
7officer and the lowest responsible bidder.
8    This subsection does not apply to (i) procurements of
9professional and artistic services, (ii) telecommunications
10services, communication services, and information services,
11and (iii) contracts for construction projects, including
12design professional services.
13(Source: P.A. 100-43, eff. 8-9-17; 101-31, eff. 6-28-19;
14101-657, eff. 1-1-22; 102-29, eff. 6-25-21.)
 
15    (Text of Section from P.A. 96-159, 96-795, 97-96, 97-895,
1698-1076, 99-906, 100-43, 101-31, 101-657, and 102-29)
17    Sec. 20-10. Competitive sealed bidding; reverse auction.
18    (a) Conditions for use. All contracts shall be awarded by
19competitive sealed bidding except as otherwise provided in
20Section 20-5.
21    (b) Invitation for bids. An invitation for bids shall be
22issued and shall include a purchase description and the
23material contractual terms and conditions applicable to the
24procurement.
25    (c) Public notice. Public notice of the invitation for

 

 

SB2192- 7 -LRB103 25677 HLH 52026 b

1bids shall be published in the Illinois Procurement Bulletin
2at least 14 calendar days before the date set in the invitation
3for the opening of bids.
4    (d) Bid opening. Bids shall be opened publicly or through
5an electronic procurement system in the presence of one or
6more witnesses at the time and place designated in the
7invitation for bids. The name of each bidder, including earned
8and applied bid credit from the Illinois Works Jobs Program
9Act, the amount of each bid, and other relevant information as
10may be specified by rule shall be recorded. After the award of
11the contract, the winning bid and the record of each
12unsuccessful bid shall be open to public inspection.
13    (e) Bid acceptance and bid evaluation. Bids shall be
14unconditionally accepted without alteration or correction,
15except as authorized in this Code. Bids shall be evaluated
16based on the requirements set forth in the invitation for
17bids, which may include criteria to determine acceptability
18such as inspection, testing, quality, workmanship, delivery,
19and suitability for a particular purpose. Those criteria that
20will affect the bid price and be considered in evaluation for
21award, such as discounts, transportation costs, and total or
22life cycle costs, shall be objectively measurable. The
23invitation for bids shall set forth the evaluation criteria to
24be used.
25    (f) Correction or withdrawal of bids. Correction or
26withdrawal of inadvertently erroneous bids before or after

 

 

SB2192- 8 -LRB103 25677 HLH 52026 b

1award, or cancellation of awards of contracts based on bid
2mistakes, shall be permitted in accordance with rules. After
3bid opening, no changes in bid prices or other provisions of
4bids prejudicial to the interest of the State or fair
5competition shall be permitted. All decisions to permit the
6correction or withdrawal of bids based on bid mistakes shall
7be supported by written determination made by a State
8purchasing officer.
9    (g) Award. The contract shall be awarded with reasonable
10promptness by written notice to the lowest responsible and
11responsive bidder whose bid meets the requirements and
12criteria set forth in the invitation for bids, except when a
13State purchasing officer determines it is not in the best
14interest of the State and by written explanation determines
15another bidder shall receive the award. The explanation shall
16appear in the appropriate volume of the Illinois Procurement
17Bulletin. The written explanation must include:
18        (1) a description of the agency's needs;
19        (2) a determination that the anticipated cost will be
20    fair and reasonable;
21        (3) a listing of all responsible and responsive
22    bidders; and
23        (4) the name of the bidder selected, the total
24    contract price, and the reasons for selecting that bidder.
25    Each chief procurement officer may adopt guidelines to
26implement the requirements of this subsection (g).

 

 

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1    The written explanation shall be filed with the
2Legislative Audit Commission, and the Commission on Equity and
3Inclusion, and the Procurement Policy Board, and be made
4available for inspection by the public, within 14 days after
5the agency's decision to award the contract.
6    (g-5) Failed bid notice. In addition to the requirements
7of subsection (g), if a bidder has failed to be awarded a
8contract after 4 consecutive bids to provide the same services
9to a single agency, the applicable chief procurement officer
10for that agency shall in writing detail why all 4 bids were
11rejected. The chief procurement officer shall submit by
12certified copy to the bidder the reasoning for the rejection
13of the bid within the same quarter in which the 4th bid was
14rejected and prior to 15 days before the next Illinois
15Procurement Bulletin for that type of bid.
16    (h) Multi-step sealed bidding. When it is considered
17impracticable to initially prepare a purchase description to
18support an award based on price, an invitation for bids may be
19issued requesting the submission of unpriced offers to be
20followed by an invitation for bids limited to those bidders
21whose offers have been qualified under the criteria set forth
22in the first solicitation.
23    (i) Alternative procedures. Notwithstanding any other
24provision of this Act to the contrary, the Director of the
25Illinois Power Agency may create alternative bidding
26procedures to be used in procuring professional services under

 

 

SB2192- 10 -LRB103 25677 HLH 52026 b

1subsections (a) and (c) of Section 1-75 and subsection (d) of
2Section 1-78 of the Illinois Power Agency Act and Section
316-111.5(c) of the Public Utilities Act and to procure
4renewable energy resources under Section 1-56 of the Illinois
5Power Agency Act. These alternative procedures shall be set
6forth together with the other criteria contained in the
7invitation for bids, and shall appear in the appropriate
8volume of the Illinois Procurement Bulletin.
9    (j) Reverse auction. Notwithstanding any other provision
10of this Section and in accordance with rules adopted by the
11chief procurement officer, that chief procurement officer may
12procure supplies or services through a competitive electronic
13auction bidding process after the chief procurement officer
14determines that the use of such a process will be in the best
15interest of the State. The chief procurement officer shall
16publish that determination in his or her next volume of the
17Illinois Procurement Bulletin.
18    An invitation for bids shall be issued and shall include
19(i) a procurement description, (ii) all contractual terms,
20whenever practical, and (iii) conditions applicable to the
21procurement, including a notice that bids will be received in
22an electronic auction manner.
23    Public notice of the invitation for bids shall be given in
24the same manner as provided in subsection (c).
25    Bids shall be accepted electronically at the time and in
26the manner designated in the invitation for bids. During the

 

 

SB2192- 11 -LRB103 25677 HLH 52026 b

1auction, a bidder's price shall be disclosed to other bidders.
2Bidders shall have the opportunity to reduce their bid prices
3during the auction. At the conclusion of the auction, the
4record of the bid prices received and the name of each bidder
5shall be open to public inspection.
6    After the auction period has terminated, withdrawal of
7bids shall be permitted as provided in subsection (f).
8    The contract shall be awarded within 60 calendar days
9after the auction by written notice to the lowest responsible
10bidder, or all bids shall be rejected except as otherwise
11provided in this Code. Extensions of the date for the award may
12be made by mutual written consent of the State purchasing
13officer and the lowest responsible bidder.
14    This subsection does not apply to (i) procurements of
15professional and artistic services, (ii) telecommunications
16services, communication services, and information services,
17and (iii) contracts for construction projects, including
18design professional services.
19(Source: P.A. 101-31, eff. 6-28-19; 101-657, eff. 1-1-22;
20102-29, eff. 6-25-21.)