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1 | HOUSE RESOLUTION
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2 | WHEREAS, The Department of Central Management Services | ||||||
3 | provides general
administrative functions for State | ||||||
4 | government; and
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5 | WHEREAS, The Department of Central Management Services | ||||||
6 | bills State agencies for
some of its administrative services | ||||||
7 | and utilizes 7 revolving funds as the conduit for
payments from | ||||||
8 | agencies and payments to vendors; and
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9 | WHEREAS, The Department of Central Management Services has | ||||||
10 | been cited by the
Illinois Auditor General for weaknesses in | ||||||
11 | internal controls over financial reporting, a condition
that | ||||||
12 | has existed since 2007; and
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13 | WHEREAS, These 7 revolving funds earned revenues of | ||||||
14 | $566,000,000 in FY'12 and
$500,000,000 in FY'l3; and | ||||||
15 | WHEREAS, 92% of the FY'12 revenues and 90% of the FY'13
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16 | revenues to 5 of the revolving funds (Facilities Management, | ||||||
17 | Statistical Services,
Communications, State Garage, State | ||||||
18 | Surplus Property) were from billings to State agencies; and | ||||||
19 | WHEREAS, During FY'12, these 5 revolving funds operated at | ||||||
20 | a surplus of $54,000,000, and in FY'l3, a deficit of |
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1 | $35,000,000; and
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2 | WHEREAS, The Department of Central Management Services | ||||||
3 | also receives revenues for
these revolving funds from non-State | ||||||
4 | agency sources; and
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5 | WHEREAS, Between FY'10 and FY'14, while overall State | ||||||
6 | appropriations have risen 12%, Department of Central | ||||||
7 | Management Services appropriations have risen 420%; therefore, | ||||||
8 | be it
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9 | RESOLVED, BY THE HOUSE OF REPRESENTATIVES OF THE | ||||||
10 | NINETY-EIGHTH GENERAL ASSEMBLY OF THE STATE OF ILLINOIS, that | ||||||
11 | the Auditor
General is directed to conduct a management audit | ||||||
12 | of the Department of Central Management
Services for the period | ||||||
13 | FY'12 through FY'14; and be it further
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14 | RESOLVED, This management audit include, but not be limited | ||||||
15 | to, the following
determinations: | ||||||
16 | 1) An examination of the rate setting process and policies | ||||||
17 | that are used to charge State
agencies for administrative | ||||||
18 | functions paid through the revolving funds; | ||||||
19 | 2) An examination of the billings and revenues in the | ||||||
20 | revolving funds; | ||||||
21 | 3) An examination of the expenses paid with funds |
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1 | maintained in the revolving funds; | ||||||
2 | 4) An examination of the procurement process utilized by | ||||||
3 | the Department of Central
Management Services to ascertain if | ||||||
4 | it follows relevant laws, rules, policies, and
procedures and | ||||||
5 | meets the needs of the State agencies being served; and | ||||||
6 | 5) An examination of the hiring process utilized by the | ||||||
7 | Department of Central
Management Services to ascertain if it | ||||||
8 | supports the needs of the State agencies it
serves; and be it | ||||||
9 | further | ||||||
10 | RESOLVED, That the Department of Central Management | ||||||
11 | Services and any other State
agency or other entity or person | ||||||
12 | that may have information relevant to this audit cooperate | ||||||
13 | fully
and promptly with the Auditor General's Office in its | ||||||
14 | audit; and be it further | ||||||
15 | RESOLVED, That the Auditor General commence this audit as | ||||||
16 | soon as practical and
report his findings and recommendations | ||||||
17 | upon completion in accordance with the provisions of
Section | ||||||
18 | 3-14 of the Illinois State Auditing Act; and be it further | ||||||
19 | RESOLVED, That a suitable copy of this resolution be | ||||||
20 | presented to the Auditor General.
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