HB4803ham001 98TH GENERAL ASSEMBLY

Rep. Ed Sullivan, Jr.

Filed: 4/8/2014

09800HB4803ham001 LRB098 14168 JLK 58065 a

AMENDMENT TO HOUSE BILL 4803

AMENDMENT NO. ______. Amend House Bill 4803 by replacing everything after the enacting clause with the following:

"Section 5. The Freedom of Information Act is amended by adding Section 2.25 as follows:

(5 ILCS 140/2.25 new)

Sec. 2.25. Records maintained online.

(a) A public body is not required to copy and make available for public inspection a public record that is published on the public body's website if the public body's Freedom of Information officer certifies that the online record is a true and accurate copy of the original record maintained by the public body.

(b) The Freedom of Information officer shall notify the person requesting the public record that it is available online. If the person requesting the public record is unable to access the record online, the public body is then required to copy and make available the public record.

Section 10. The Local Records Act is amended by adding Section 20 as follows:

(50 ILCS 205/20 new)

Sec. 20. Internet posting requirements.

(a) Any unit of local government serving a population of 5,000 or more and any school district with an enrollment of 500 or more students shall maintain an Internet website and post to its website for the current calendar or fiscal year, as the case may be, any of the following information that unit of local government or school district is already required to file with any other government agency:

(1) The contact information, including the phone number and e-mail address, for all elected and appointed officials, the Freedom of Information Officer, the chief administrator, and the head administrator for each department.

(2) The public records the unit of local government or school district is required by law to report to other government agencies.

(3) The agenda, board packets, and any other prepared materials, except those related to testimony, of all regular meetings shall be posted at least 48 hours before a meeting. The agenda, board packets and any other prepared materials, except those related to testimony, of all special or emergency meetings shall be posted at least 24 hours before a meeting. The posting shall indicate if the agendas are in draft form. The minutes from any regular or special meeting shall be posted within 48 hours of approval. All materials related to testimony shall be posted within 48 hours of presentation.

(4) In accordance with the Freedom of Information Act, the procedure for requesting information from the unit of local government or school district.

(5) The annual budget and appropriation ordinances.

(6) The procedures required to apply for building permits and zoning variances.

(7) Any budget, financial audit, audit schedule, or special project report, including without limitation the comprehensive annual financial report, performance audits, and reports required under the Tax Increment Allocation Redevelopment Act in the Illinois Municipal Code. All reports should include the following:

(A) All actual revenues and expenditures for at least the 3 previous fiscal years. Any report focusing on any subset of Total should specify that only partial amounts are shown and identify the Total amount and the nature of items not included in the report.

(B) Revenues should be broken out by source, including the broad categories of local, State, and federal tax dollars.

(C) Expenditures should be separated into current operating, capital, and debt service.

(D) Expenditure summaries for units of local government should reflect the per-resident calculation for comparison to other governmental bodies. For schools, a per-pupil calculation should be made based on full-time or equivalent enrollment.

(E) Audits should include a management letter.

(8) A detailed list of the total compensation paid to each employee compiled and posted at the end of the year.

(9) A detailed list of the taxes and fees imposed by the unit of local government or school district.

(10) The ordinances and rules governing the award of all bids and contracts for purchase in the amount of $25,000 or more.

(11) All bids and contracts for purchase in the amount of $25,000 or more.

(12) A debt disclosure report that includes the following:

(A) sum total of all debts and liabilities;

(B) sum total of gross tax levy for the most recent tax year;

(C) gross operating budget revenue for the most recent fiscal year;

(D) total pension liability;

(E) total unfunded pension liability; and

(F) actuarial cost method used to calculate total pension liability and total unfunded pension liability, and other post-employment benefits, including:

(i) projected investment rate of return;

(ii) actual investment rate of return over the past 10 years;

(iii) annual rate of salary increases;

(iv) participant mortality rate; and

(v) healthcare cost trend rate for Other Post-Employment Benefits (OPEB); and

(13) Public notices.

(14) A searchable monthly check register of its main checking account that can be accessed via the Internet website. The check register shall contain the check number, vendor name, amount, brief description of the expenditure, date, purchase order number, and budget code, and shall be updated by the union of local government or school district on a monthly basis.

(b) The unit of local government or school district shall update the financial data contained on the web site database at least monthly, and archive the financial data, which shall remain accessible and searchable on the web site database. The database must be easily accessible from the main page of the unit of local government or school district's web site. The unit of local government or school district shall create and make easily accessible an automated Rich Site Summary (RSS) feed to which users of the web site database may subscribe for notification of updates to the database.

(c) The information required to be posted under subsection (a) must be easily accessible from the unit of local government's or school district's home page and searchable.

(d) The postings required by this Section are in addition to any other posting requirements required by law or ordinance.

(e) If a unit of local government or school district fails to comply with this Section, then any citizen who is a resident of the unit of local government or school district may file suit in the circuit court for the county where the unit of local government or school district is located. The citizen may bring a mandamus or injunction action to compel the unit of local government or school district to comply with the requirements set forth in subsection (a). The court may impose any penalty or other sanction as it deems appropriate. The court, in its discretion, may also award to the citizen bringing the action reasonable attorneys' fees and costs.

(f) No home rule unit may adopt posting requirements that are less restrictive than this Section. This Section is a limitation under subsection (i) of Section 6 of Article VII of the Illinois Constitution on the concurrent exercise by home rule units of powers and functions exercised by the State.

(g) All local records required to be posted by this amendatory Act of the 98th General Assembly shall remain posted on the entity's website, or subsequent websites, in perpetuity.

Section 90. The State Mandates Act is amended by adding Section 8.38 as follows:

(30 ILCS 805/8.38 new)

Sec. 8.38. Exempt mandate. Notwithstanding Sections 6 and 8 of this Act, no reimbursement by the State is required for the implementation of any mandate created by this amendatory Act of the 98th General Assembly.

Section 97. Severability. The provisions of this Act are severable under Section 1.31 of the Statute on Statutes.

Section 99. Effective date. This Act takes effect upon becoming law.".