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| 1 | AN ACT concerning finance.
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| 2 | Be it enacted by the People of the State of Illinois,
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| 3 | represented in the General Assembly:
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| 4 | Section 5. The Illinois Procurement Code is amended by | ||||||
| 5 | changing Section 20-80 as follows:
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| 6 | (30 ILCS 500/20-80)
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| 7 | Sec. 20-80. Contract files.
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| 8 | (a) Written determinations. All written determinations
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| 9 | required under this Article shall
be placed in the contract | ||||||
| 10 | file maintained by the chief procurement officer.
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| 11 | (b) Filing with Comptroller. Whenever a grant, defined | ||||||
| 12 | pursuant to
accounting standards established by the | ||||||
| 13 | Comptroller, or a contract
liability,
except for:
(1) contracts | ||||||
| 14 | paid
from personal services, or
(2) contracts between the State | ||||||
| 15 | and its
employees to defer
compensation in accordance with | ||||||
| 16 | Article 24 of the Illinois Pension Code,
exceeding $10,000 is | ||||||
| 17 | incurred by any
State agency, a copy of the contract, purchase | ||||||
| 18 | order, grant, or
lease shall be filed with the
Comptroller | ||||||
| 19 | within 15 days thereafter. For each State contract for goods, | ||||||
| 20 | supplies, or services awarded on or after July 1, 2010, the | ||||||
| 21 | contracting agency shall provide the applicable rate and unit | ||||||
| 22 | of measurement of the goods, supplies, or services on the | ||||||
| 23 | contract obligation document as required by the Comptroller. If | ||||||
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| 1 | the contract obligation document that is submitted to the | ||||||
| 2 | Comptroller contains the rate and unit of measurement of the | ||||||
| 3 | goods, supplies, or services, the Comptroller shall provide | ||||||
| 4 | that information on his or her official website. Any | ||||||
| 5 | cancellation or
modification to any such contract
liability | ||||||
| 6 | shall be filed with the Comptroller within 15 days of
its | ||||||
| 7 | execution.
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| 8 | (c) Late filing affidavit. When a contract, purchase order, | ||||||
| 9 | grant,
or lease required to be
filed by this Section has not | ||||||
| 10 | been filed within 30 days of
execution, the Comptroller shall | ||||||
| 11 | refuse
to issue a warrant for payment thereunder until the | ||||||
| 12 | agency files
with the Comptroller the
contract, purchase order, | ||||||
| 13 | grant, or lease and an affidavit, signed by the
chief executive | ||||||
| 14 | officer of the
agency or his or her designee, setting forth an | ||||||
| 15 | explanation of why
the contract liability was not
filed within | ||||||
| 16 | 30 days of execution. A copy of this affidavit shall
be filed | ||||||
| 17 | with the Auditor
General.
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| 18 | (d) Professional and artistic services contracts. No
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| 19 | voucher shall be submitted to the
Comptroller for a warrant to | ||||||
| 20 | be drawn for the payment of money
from the State treasury or | ||||||
| 21 | from
other funds held by the State Treasurer on account of any | ||||||
| 22 | contract
for services involving
professional or artistic | ||||||
| 23 | skills involving an expenditure of more
than $5,000 for the | ||||||
| 24 | same type of
service at the same location during any fiscal | ||||||
| 25 | year unless the
contract is reduced to writing
before the | ||||||
| 26 | services are performed and filed with the Comptroller.
When a | ||||||
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| 1 | contract for
professional or artistic skills in excess of | ||||||
| 2 | $5,000 was not
reduced to writing before the services
were | ||||||
| 3 | performed, the Comptroller shall refuse to issue a warrant
for | ||||||
| 4 | payment for the services
until the State agency files with the | ||||||
| 5 | Comptroller:
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| 6 | (1) a written
contract covering the services, and
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| 7 | (2) an affidavit, signed by the chief executive officer | ||||||
| 8 | of the
State agency or his or her designee,
stating that | ||||||
| 9 | the services for which payment is being made were
agreed to | ||||||
| 10 | before commencement
of the services and setting forth an | ||||||
| 11 | explanation of why the
contract was not reduced to writing
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| 12 | before the services commenced.
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| 13 | A copy of this affidavit shall be
filed with the Auditor | ||||||
| 14 | General.
The Comptroller shall maintain professional or | ||||||
| 15 | artistic service
contracts filed under this Section
separately | ||||||
| 16 | from other filed contracts.
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| 17 | (e) Method of source selection. When a contract is filed
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| 18 | with the Comptroller under this
Section, the Comptroller's file | ||||||
| 19 | shall identify the method of
source selection used in obtaining | ||||||
| 20 | the
contract.
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| 21 | (Source: P.A. 90-572, eff. date - See Sec. 99-5; 91-904, eff. | ||||||
| 22 | 7-6-00.)
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