093_SB1586eng SB1586 Engrossed LRB093 08474 JAM 08698 b 1 AN ACT concerning open meetings. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The Open Meetings Act is amended by changing 5 Section 2.06 as follows: 6 (5 ILCS 120/2.06) (from Ch. 102, par. 42.06) 7 Sec. 2.06. (a) All public bodies shall keep written 8 minutes of all their open meetings and a verbatim record of 9 all their closed meetings in the form of an audio or video 10 recording. Minutes, whether open or closed. Such minutes11 shall include, but need not be limited to: 12 (1) the date, time and place of the meeting; 13 (2) the members of the public body recorded as 14 either present or absent; and 15 (3) a summary of discussion on all matters 16 proposed, deliberated, or decided, and a record of any 17 votes taken. 18 (b) The minutes of meetings open to the public shall be 19 available for public inspection within 7 days of the approval 20 of such minutes by the public body. 21 (c) The verbatim record may be destroyed without 22 notification to or the approval of a records commission or 23 the State Archivist under the Local Records Act or the State 24 Records Act no less than 18 months after the completion of 25 the meeting recorded but only after:Minutes of meetings26closed to the public shall be available only after27 (1) the public body approves the destruction of a 28 particular recording; and 29 (2) the public body approves minutes of the closed 30 meeting that meet the written minutes requirements of 31 subsection (a) of this Section.determines that it is noSB1586 Engrossed -2- LRB093 08474 JAM 08698 b 1longer necessary to protect the public interest or the2privacy of an individual by keeping them confidential.3(c)4 (d) Each public body shall periodically, but no less 5 than semi-annually, meet to review minutes and recordings of 6 all closed meetings. At such meetings a determination shall 7 be made, and reported in an open session that (1) the need 8 for confidentiality still exists as to all or part of those 9 minutes or (2) that the minutes or recordings or portions 10 thereof no longer require confidential treatment and are 11 available for public inspection. 12 (e) Unless the public body has made a determination that 13 the verbatim recording no longer requires confidential 14 treatment or otherwise consents to disclosure, the verbatim 15 record of a meeting closed to the public shall not be open 16 for public inspection or subject to discovery in any 17 administrative proceeding other than one brought to enforce 18 this Act. In the case of a civil action brought to enforce 19 this Act, the court may conduct such in camera examination of 20 the verbatim record as it finds appropriate in order to 21 determine whether there has been a violation of this Act. In 22 the case of a criminal proceeding, the court may conduct an 23 in camera examination in order to determine what portions, if 24 any, must be made available to the parties for use as 25 evidence in the prosecution. If the court or administrative 26 hearing officer determines that a complaint or suit brought 27 for noncompliance under this Act is valid it may, for the 28 purposes of discovery, redact from the minutes of the meeting 29 closed to the public any information deemed to qualify under 30 the attorney-client privilege. The provisions of this 31 subsection do not supersede the privacy or confidentiality 32 provisions of State or federal law. 33 (f) Minutes of meetings closed to the public shall be 34 available only after the public body determines that it is no SB1586 Engrossed -3- LRB093 08474 JAM 08698 b 1 longer necessary to protect the public interest or the 2 privacy of an individual by keeping them confidential. 3 (Source: P.A. 88-621, eff. 1-1-95.)