Sen. Michael W. Halpin

Filed: 4/5/2024

 

 


 

 


 
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1
AMENDMENT TO SENATE BILL 3696

2    AMENDMENT NO. ______. Amend Senate Bill 3696 by replacing
3everything after the enacting clause with the following:
 
4    "Section 1. This Act may be referred to as the Community
5Partner Fair Contracting Act.
 
6    Section 5. The State Comptroller Act is amended by
7changing Sections 9 and 9.03 as follows:
 
8    (15 ILCS 405/9)  (from Ch. 15, par. 209)
9    Sec. 9. Warrants; vouchers; preaudit.
10    (a) No payment may be made from public funds held by the
11State Treasurer in or outside of the State treasury, except by
12warrant drawn by the Comptroller and presented by him to the
13treasurer to be countersigned except for payments made
14pursuant to Section 9.03 or 9.05 of this Act.
15    (b) No warrant for the payment of money by the State

 

 

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1Treasurer may be drawn by the Comptroller without the
2presentation of itemized vouchers indicating that the
3obligation or expenditure is pursuant to law and authorized,
4and authorizing the Comptroller to order payment.
5    (b-1) An itemized voucher for under $5 that is presented
6to the Comptroller for payment may be paid through electronic
7funds transfer unless the recipient is unable to receive an
8electronic funds transfer or requests another form of payment.
9This subsection (b-1) does not apply to (i) vouchers presented
10by the legislative branch of State government, (ii) vouchers
11presented by the State Treasurer's Office for the payment of
12unclaimed property claims authorized under the Revised Uniform
13Unclaimed Property Act, or (iii) vouchers presented by the
14Department of Revenue for the payment of refunds of taxes
15administered by the Department.
16    (c) The Comptroller shall examine each voucher required by
17law to be filed with him and determine whether unencumbered
18appropriations or unencumbered obligational or expenditure
19authority other than by appropriation are legally available to
20incur the obligation or to make the expenditure of public
21funds. If he determines that unencumbered appropriations or
22other obligational or expenditure authority are not available
23from which to incur the obligation or make the expenditure,
24the Comptroller shall refuse to draw a warrant.
25    (d) The Comptroller shall examine each voucher and all
26other documentation required to accompany the voucher, and

 

 

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1shall ascertain whether the voucher and documentation meet all
2requirements established by or pursuant to law. If the
3Comptroller determines that the voucher and documentation do
4not meet applicable requirements established by or pursuant to
5law, he shall refuse to draw a warrant. As used in this
6Section, "requirements established by or pursuant to law"
7includes statutory enactments and requirements established by
8rules and regulations adopted pursuant to this Act.
9    (e) Prior to drawing a warrant, the Comptroller may review
10the voucher, any documentation accompanying the voucher, and
11any other documentation related to the transaction on file
12with him, and determine if the transaction is in accordance
13with the law. If based on his review the Comptroller has reason
14to believe that such transaction is not in accordance with the
15law, he shall refuse to draw a warrant.
16    (f) Where the Comptroller refuses to draw a warrant
17pursuant to this Section, he shall maintain separate records
18of such transactions.
19    (g) State agencies shall have the principal responsibility
20for the preaudit of their encumbrances, expenditures, and
21other transactions as otherwise required by law.
22(Source: P.A. 103-266, eff. 1-1-24.)
 
23    (15 ILCS 405/9.03)  (from Ch. 15, par. 209.03)
24    Sec. 9.03. Direct deposit of State payments.
25    (a) The Comptroller, with the approval of the State

 

 

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1Treasurer, shall may provide by rule or regulation for the
2direct deposit of any payment lawfully payable from the State
3Treasury and in accordance with federal banking regulations
4including but not limited to payments to (i) persons paid from
5personal services, (ii) persons receiving benefit payments
6from the Comptroller under the State pension systems, (iii)
7individuals who receive assistance under Articles III, IV, and
8VI of the Illinois Public Aid Code, (iv) providers of services
9under the Mental Health and Developmental Disabilities
10Administrative Act, (v) providers of community-based mental
11health services, and (vi) providers of services under programs
12administered by the State Board of Education, in the accounts
13of those persons or entities maintained at a bank, savings and
14loan association, or credit union, where authorized by the
15payee. The Comptroller also may deposit public aid payments
16for individuals who receive assistance under Articles III, IV,
17VI, and X of the Illinois Public Aid Code directly into an
18electronic benefits transfer account in a financial
19institution approved by the State Treasurer as prescribed by
20the Illinois Department of Human Services and in accordance
21with the rules and regulations of that Department and the
22rules and regulations adopted by the Comptroller and the State
23Treasurer. The Comptroller, with the approval of the State
24Treasurer, shall may provide by rule for the electronic direct
25deposit of payments to public agencies and any other payee of
26the State. The electronic direct deposits may be made to the

 

 

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1designated account in those financial institutions specified
2in this Section for the direct deposit of payments. Within 6
3months after the effective date of this amendatory Act of
41994, the Comptroller shall establish a pilot program for the
5electronic direct deposit of payments to local school
6districts, municipalities, and units of local government. The
7payments may be made without the use of the voucher-warrant
8system, provided that documentation of approval by the
9Treasurer of each group of payments made by direct deposit
10shall be retained by the Comptroller. The form and method of
11the Treasurer's approval shall be established by the rules or
12regulations adopted by the Comptroller under this Section.
13    (b) Except as provided in subsection (b-5), all State
14payments for an employee's payroll or an employee's expense
15reimbursement must be made through direct deposit. It is the
16responsibility of the paying State agency to ensure compliance
17with this mandate. If a State agency pays an employee's
18payroll or an employee's expense reimbursement without using
19direct deposit, the Comptroller may charge that employee a
20processing fee of $2.50 per paper warrant. The processing fee
21may be withheld from the employee's payment or reimbursement.
22The amount collected from the fee shall be deposited into the
23Comptroller's Administrative Fund.
24    (b-5) If an employee wants his or her payments deposited
25into a secure check account, the employee must submit a direct
26deposit form to the paying State agency for his or her payroll

 

 

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1or to the Comptroller for his or her expense reimbursements.
2Upon acceptance of the direct deposit form, the Comptroller
3shall disburse those funds to the secure check account. For
4the purposes of this Section, "secure check account" means an
5account established with a financial institution for the
6employee that allows the dispensing of the funds in the
7account through a third party who dispenses to the employee a
8paper check.
9    (c) All State payments to a vendor that exceed the
10allowable limit of paper warrants in a fiscal year, by the same
11agency, must be made through direct deposit. It is the
12responsibility of the paying State agency to ensure compliance
13with this mandate. If a State agency pays a vendor more times
14than the allowable limit in a single fiscal year without using
15direct deposit, the Comptroller may charge the vendor a
16processing fee of $2.50 per paper warrant. The processing fee
17may be withheld from the vendor's payment. The amount
18collected from the processing fee shall be deposited into the
19Comptroller's Administrative Fund. The Office of the
20Comptroller shall define "allowable limit" in the
21Comptroller's Statewide Accounting Management System (SAMS)
22manual, except that the allowable limit shall not be less than
2330 paper warrants. The Office of the Comptroller shall also
24provide reasonable notice to all State agencies of the
25allowable limit of paper warrants.
26    (c-1) All State payments to an entity from a payroll or

 

 

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1retirement voluntary deduction must be made through direct
2deposit. If an entity receives a payment from a payroll or
3retirement voluntary deduction without using direct deposit,
4the Comptroller may charge the entity a processing fee of
5$2.50 per paper warrant. The processing fee may be withheld
6from the entity's payment or billed to the entity at a later
7date. The amount collected from the processing fee shall be
8deposited into the Comptroller's Administrative Fund. The
9Comptroller shall provide reasonable notice to all entities
10impacted by this requirement. Any new entities that receive a
11payroll or retirement voluntary deduction must sign up for
12direct deposit during the application process.
13    (c-2) The detail information, such as names, identifiers,
14and amounts, associated with a State payment to an entity from
15a payroll or retirement voluntary deduction must be retrieved
16by the entity from the Comptroller's designated Internet
17website or an electronic alternative approved by the
18Comptroller. If the entity requires the Comptroller to mail
19the detail information, the Comptroller may charge the entity
20a processing fee up to $25.00 per mailing. Any processing fee
21will be billed to the entity at a later date. The amount
22collected from the processing fee shall be deposited into the
23Comptroller's Administrative Fund. The Comptroller shall
24provide reasonable notice to all entities impacted by this
25requirement.
26    (d) State employees covered by provisions in collective

 

 

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1bargaining agreements that do not require direct deposit of
2paychecks are exempt from this mandate. No later than 60 days
3after the effective date of this amendatory Act of the 97th
4General Assembly, all State agencies must provide to the
5Office of the Comptroller a list of employees that are exempt
6under this subsection (d) from the direct deposit mandate. In
7addition, a State employee or vendor may file a hardship
8petition with the Office of the Comptroller requesting an
9exemption from the direct deposit mandate under this Section.
10A hardship petition shall be made available for download on
11the Comptroller's official Internet website.
12    (e) Notwithstanding any provision of law to the contrary,
13the direct deposit of State payments under this Section for an
14employee's payroll, an employee's expense reimbursement, or a
15State vendor's payment does not authorize the State to
16automatically withdraw funds from those accounts.
17    (f) For the purposes of this Section, "vendor" means a
18non-governmental entity with a taxpayer identification number
19issued by the Social Security Administration or Internal
20Revenue Service that receives payments through the
21Comptroller's commercial system. The term does not include
22State agencies.
23    (g) The requirements of this Section do not apply to the
24legislative or judicial branches of State government.
25(Source: P.A. 97-348, eff. 8-12-11; 97-993, eff. 9-16-12;
2698-463, eff. 8-16-13; 98-1043, eff. 8-25-14.)
 

 

 

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1    Section 10. The State Finance Act is amended by changing
2Section 25 as follows:
 
3    (30 ILCS 105/25)  (from Ch. 127, par. 161)
4    Sec. 25. Fiscal year limitations.
5    (a) All appropriations shall be available for expenditure
6for the fiscal year or for a lesser period if the Act making
7that appropriation so specifies. A deficiency or emergency
8appropriation shall be available for expenditure only through
9June 30 of the year when the Act making that appropriation is
10enacted unless that Act otherwise provides.
11    (b) Outstanding liabilities as of June 30, payable from
12appropriations which have otherwise expired, may be paid out
13of the expiring appropriations during the 3-month 2-month
14period ending at the close of business on September 30 August
1531. Any service involving professional or artistic skills or
16any personal services by an employee whose compensation is
17subject to income tax withholding must be performed as of June
1830 of the fiscal year in order to be considered an "outstanding
19liability as of June 30" that is thereby eligible for payment
20out of the expiring appropriation.
21    (b-1) However, payment of tuition reimbursement claims
22under Section 14-7.03 or 18-3 of the School Code may be made by
23the State Board of Education from its appropriations for those
24respective purposes for any fiscal year, even though the

 

 

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1claims reimbursed by the payment may be claims attributable to
2a prior fiscal year, and payments may be made at the direction
3of the State Superintendent of Education from the fund from
4which the appropriation is made without regard to any fiscal
5year limitations, except as required by subsection (j) of this
6Section. Beginning on June 30, 2021, payment of tuition
7reimbursement claims under Section 14-7.03 or 18-3 of the
8School Code as of June 30, payable from appropriations that
9have otherwise expired, may be paid out of the expiring
10appropriation during the 4-month period ending at the close of
11business on October 31.
12    (b-2) (Blank).
13    (b-2.5) (Blank).
14    (b-2.6) (Blank).
15    (b-2.6a) (Blank).
16    (b-2.6b) (Blank).
17    (b-2.6c) (Blank).
18    (b-2.6d) All outstanding liabilities as of June 30, 2020,
19payable from appropriations that would otherwise expire at the
20conclusion of the lapse period for fiscal year 2020, and
21interest penalties payable on those liabilities under the
22State Prompt Payment Act, may be paid out of the expiring
23appropriations until December 31, 2020, without regard to the
24fiscal year in which the payment is made, as long as vouchers
25for the liabilities are received by the Comptroller no later
26than September 30, 2020.

 

 

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1    (b-2.6e) All outstanding liabilities as of June 30, 2021,
2payable from appropriations that would otherwise expire at the
3conclusion of the lapse period for fiscal year 2021, and
4interest penalties payable on those liabilities under the
5State Prompt Payment Act, may be paid out of the expiring
6appropriations until September 30, 2021, without regard to the
7fiscal year in which the payment is made.
8    (b-2.7) For fiscal years 2012, 2013, 2014, 2018, and each
9fiscal year thereafter, interest penalties payable under the
10State Prompt Payment Act associated with a voucher for which
11payment is issued after June 30 may be paid out of the next
12fiscal year's appropriation. The future year appropriation
13must be for the same purpose and from the same fund as the
14original payment. An interest penalty voucher submitted
15against a future year appropriation must be submitted within
1660 days after the issuance of the associated voucher, except
17that, for fiscal year 2018 only, an interest penalty voucher
18submitted against a future year appropriation must be
19submitted within 60 days of June 5, 2019 (the effective date of
20Public Act 101-10). The Comptroller must issue the interest
21payment within 60 days after acceptance of the interest
22voucher.
23    (b-3) Medical payments may be made by the Department of
24Veterans' Affairs from its appropriations for those purposes
25for any fiscal year, without regard to the fact that the
26medical services being compensated for by such payment may

 

 

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1have been rendered in a prior fiscal year, except as required
2by subsection (j) of this Section. Beginning on June 30, 2021,
3medical payments payable from appropriations that have
4otherwise expired may be paid out of the expiring
5appropriation during the 4-month period ending at the close of
6business on October 31.
7    (b-4) Medical payments and child care payments may be made
8by the Department of Human Services (as successor to the
9Department of Public Aid) from appropriations for those
10purposes for any fiscal year, without regard to the fact that
11the medical or child care services being compensated for by
12such payment may have been rendered in a prior fiscal year; and
13payments may be made at the direction of the Department of
14Healthcare and Family Services (or successor agency) from the
15Health Insurance Reserve Fund without regard to any fiscal
16year limitations, except as required by subsection (j) of this
17Section. Beginning on June 30, 2021, medical and child care
18payments made by the Department of Human Services and payments
19made at the discretion of the Department of Healthcare and
20Family Services (or successor agency) from the Health
21Insurance Reserve Fund and payable from appropriations that
22have otherwise expired may be paid out of the expiring
23appropriation during the 4-month period ending at the close of
24business on October 31.
25    (b-5) Medical payments may be made by the Department of
26Human Services from its appropriations relating to substance

 

 

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1abuse treatment services for any fiscal year, without regard
2to the fact that the medical services being compensated for by
3such payment may have been rendered in a prior fiscal year,
4provided the payments are made on a fee-for-service basis
5consistent with requirements established for Medicaid
6reimbursement by the Department of Healthcare and Family
7Services, except as required by subsection (j) of this
8Section. Beginning on June 30, 2021, medical payments made by
9the Department of Human Services relating to substance abuse
10treatment services payable from appropriations that have
11otherwise expired may be paid out of the expiring
12appropriation during the 4-month period ending at the close of
13business on October 31.
14    (b-6) (Blank).
15    (b-7) Payments may be made in accordance with a plan
16authorized by paragraph (11) or (12) of Section 405-105 of the
17Department of Central Management Services Law from
18appropriations for those payments without regard to fiscal
19year limitations.
20    (b-8) Reimbursements to eligible airport sponsors for the
21construction or upgrading of Automated Weather Observation
22Systems may be made by the Department of Transportation from
23appropriations for those purposes for any fiscal year, without
24regard to the fact that the qualification or obligation may
25have occurred in a prior fiscal year, provided that at the time
26the expenditure was made the project had been approved by the

 

 

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1Department of Transportation prior to June 1, 2012 and, as a
2result of recent changes in federal funding formulas, can no
3longer receive federal reimbursement.
4    (b-9) (Blank).
5    (c) Further, payments may be made by the Department of
6Public Health and the Department of Human Services (acting as
7successor to the Department of Public Health under the
8Department of Human Services Act) from their respective
9appropriations for grants for medical care to or on behalf of
10premature and high-mortality risk infants and their mothers
11and for grants for supplemental food supplies provided under
12the United States Department of Agriculture Women, Infants and
13Children Nutrition Program, for any fiscal year without regard
14to the fact that the services being compensated for by such
15payment may have been rendered in a prior fiscal year, except
16as required by subsection (j) of this Section. Beginning on
17June 30, 2021, payments made by the Department of Public
18Health and the Department of Human Services from their
19respective appropriations for grants for medical care to or on
20behalf of premature and high-mortality risk infants and their
21mothers and for grants for supplemental food supplies provided
22under the United States Department of Agriculture Women,
23Infants and Children Nutrition Program payable from
24appropriations that have otherwise expired may be paid out of
25the expiring appropriations during the 4-month period ending
26at the close of business on October 31.

 

 

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1    (d) The Department of Public Health and the Department of
2Human Services (acting as successor to the Department of
3Public Health under the Department of Human Services Act)
4shall each annually submit to the State Comptroller, Senate
5President, Senate Minority Leader, Speaker of the House, House
6Minority Leader, and the respective Chairmen and Minority
7Spokesmen of the Appropriations Committees of the Senate and
8the House, on or before December 31, a report of fiscal year
9funds used to pay for services provided in any prior fiscal
10year. This report shall document by program or service
11category those expenditures from the most recently completed
12fiscal year used to pay for services provided in prior fiscal
13years.
14    (e) The Department of Healthcare and Family Services, the
15Department of Human Services (acting as successor to the
16Department of Public Aid), and the Department of Human
17Services making fee-for-service payments relating to substance
18abuse treatment services provided during a previous fiscal
19year shall each annually submit to the State Comptroller,
20Senate President, Senate Minority Leader, Speaker of the
21House, House Minority Leader, the respective Chairmen and
22Minority Spokesmen of the Appropriations Committees of the
23Senate and the House, on or before November 30, a report that
24shall document by program or service category those
25expenditures from the most recently completed fiscal year used
26to pay for (i) services provided in prior fiscal years and (ii)

 

 

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1services for which claims were received in prior fiscal years.
2    (f) The Department of Human Services (as successor to the
3Department of Public Aid) shall annually submit to the State
4Comptroller, Senate President, Senate Minority Leader, Speaker
5of the House, House Minority Leader, and the respective
6Chairmen and Minority Spokesmen of the Appropriations
7Committees of the Senate and the House, on or before December
831, a report of fiscal year funds used to pay for services
9(other than medical care) provided in any prior fiscal year.
10This report shall document by program or service category
11those expenditures from the most recently completed fiscal
12year used to pay for services provided in prior fiscal years.
13    (g) In addition, each annual report required to be
14submitted by the Department of Healthcare and Family Services
15under subsection (e) shall include the following information
16with respect to the State's Medicaid program:
17        (1) Explanations of the exact causes of the variance
18    between the previous year's estimated and actual
19    liabilities.
20        (2) Factors affecting the Department of Healthcare and
21    Family Services' liabilities, including, but not limited
22    to, numbers of aid recipients, levels of medical service
23    utilization by aid recipients, and inflation in the cost
24    of medical services.
25        (3) The results of the Department's efforts to combat
26    fraud and abuse.

 

 

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1    (h) As provided in Section 4 of the General Assembly
2Compensation Act, any utility bill for service provided to a
3General Assembly member's district office for a period
4including portions of 2 consecutive fiscal years may be paid
5from funds appropriated for such expenditure in either fiscal
6year.
7    (i) An agency which administers a fund classified by the
8Comptroller as an internal service fund may issue rules for:
9        (1) billing user agencies in advance for payments or
10    authorized inter-fund transfers based on estimated charges
11    for goods or services;
12        (2) issuing credits, refunding through inter-fund
13    transfers, or reducing future inter-fund transfers during
14    the subsequent fiscal year for all user agency payments or
15    authorized inter-fund transfers received during the prior
16    fiscal year which were in excess of the final amounts owed
17    by the user agency for that period; and
18        (3) issuing catch-up billings to user agencies during
19    the subsequent fiscal year for amounts remaining due when
20    payments or authorized inter-fund transfers received from
21    the user agency during the prior fiscal year were less
22    than the total amount owed for that period.
23User agencies are authorized to reimburse internal service
24funds for catch-up billings by vouchers drawn against their
25respective appropriations for the fiscal year in which the
26catch-up billing was issued or by increasing an authorized

 

 

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1inter-fund transfer during the current fiscal year. For the
2purposes of this Act, "inter-fund transfers" means transfers
3without the use of the voucher-warrant process, as authorized
4by Section 9.01 of the State Comptroller Act.
5    (i-1) Beginning on July 1, 2021, all outstanding
6liabilities, not payable during the 4-month lapse period as
7described in subsections (b-1), (b-3), (b-4), (b-5), and (c)
8of this Section, that are made from appropriations for that
9purpose for any fiscal year, without regard to the fact that
10the services being compensated for by those payments may have
11been rendered in a prior fiscal year, are limited to only those
12claims that have been incurred but for which a proper bill or
13invoice as defined by the State Prompt Payment Act has not been
14received by September 30th following the end of the fiscal
15year in which the service was rendered.
16    (j) Notwithstanding any other provision of this Act, the
17aggregate amount of payments to be made without regard for
18fiscal year limitations as contained in subsections (b-1),
19(b-3), (b-4), (b-5), and (c) of this Section, and determined
20by using Generally Accepted Accounting Principles, shall not
21exceed the following amounts:
22        (1) $6,000,000,000 for outstanding liabilities related
23    to fiscal year 2012;
24        (2) $5,300,000,000 for outstanding liabilities related
25    to fiscal year 2013;
26        (3) $4,600,000,000 for outstanding liabilities related

 

 

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1    to fiscal year 2014;
2        (4) $4,000,000,000 for outstanding liabilities related
3    to fiscal year 2015;
4        (5) $3,300,000,000 for outstanding liabilities related
5    to fiscal year 2016;
6        (6) $2,600,000,000 for outstanding liabilities related
7    to fiscal year 2017;
8        (7) $2,000,000,000 for outstanding liabilities related
9    to fiscal year 2018;
10        (8) $1,300,000,000 for outstanding liabilities related
11    to fiscal year 2019;
12        (9) $600,000,000 for outstanding liabilities related
13    to fiscal year 2020; and
14        (10) $0 for outstanding liabilities related to fiscal
15    year 2021 and fiscal years thereafter.
16    (k) Department of Healthcare and Family Services Medical
17Assistance Payments.
18        (1) Definition of Medical Assistance.
19            For purposes of this subsection, the term "Medical
20        Assistance" shall include, but not necessarily be
21        limited to, medical programs and services authorized
22        under Titles XIX and XXI of the Social Security Act,
23        the Illinois Public Aid Code, the Children's Health
24        Insurance Program Act, the Covering ALL KIDS Health
25        Insurance Act, the Long Term Acute Care Hospital
26        Quality Improvement Transfer Program Act, and medical

 

 

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1        care to or on behalf of persons suffering from chronic
2        renal disease, persons suffering from hemophilia, and
3        victims of sexual assault.
4        (2) Limitations on Medical Assistance payments that
5    may be paid from future fiscal year appropriations.
6            (A) The maximum amounts of annual unpaid Medical
7        Assistance bills received and recorded by the
8        Department of Healthcare and Family Services on or
9        before June 30th of a particular fiscal year
10        attributable in aggregate to the General Revenue Fund,
11        Healthcare Provider Relief Fund, Tobacco Settlement
12        Recovery Fund, Long-Term Care Provider Fund, and the
13        Drug Rebate Fund that may be paid in total by the
14        Department from future fiscal year Medical Assistance
15        appropriations to those funds are: $700,000,000 for
16        fiscal year 2013 and $100,000,000 for fiscal year 2014
17        and each fiscal year thereafter.
18            (B) Bills for Medical Assistance services rendered
19        in a particular fiscal year, but received and recorded
20        by the Department of Healthcare and Family Services
21        after June 30th of that fiscal year, may be paid from
22        either appropriations for that fiscal year or future
23        fiscal year appropriations for Medical Assistance.
24        Such payments shall not be subject to the requirements
25        of subparagraph (A).
26            (C) Medical Assistance bills received by the

 

 

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1        Department of Healthcare and Family Services in a
2        particular fiscal year, but subject to payment amount
3        adjustments in a future fiscal year may be paid from a
4        future fiscal year's appropriation for Medical
5        Assistance. Such payments shall not be subject to the
6        requirements of subparagraph (A).
7            (D) Medical Assistance payments made by the
8        Department of Healthcare and Family Services from
9        funds other than those specifically referenced in
10        subparagraph (A) may be made from appropriations for
11        those purposes for any fiscal year without regard to
12        the fact that the Medical Assistance services being
13        compensated for by such payment may have been rendered
14        in a prior fiscal year. Such payments shall not be
15        subject to the requirements of subparagraph (A).
16        (3) Extended lapse period for Department of Healthcare
17    and Family Services Medical Assistance payments.
18    Notwithstanding any other State law to the contrary,
19    outstanding Department of Healthcare and Family Services
20    Medical Assistance liabilities, as of June 30th, payable
21    from appropriations which have otherwise expired, may be
22    paid out of the expiring appropriations during the 4-month
23    period ending at the close of business on October 31st.
24    (l) The changes to this Section made by Public Act 97-691
25shall be effective for payment of Medical Assistance bills
26incurred in fiscal year 2013 and future fiscal years. The

 

 

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1changes to this Section made by Public Act 97-691 shall not be
2applied to Medical Assistance bills incurred in fiscal year
32012 or prior fiscal years.
4    (m) The Comptroller must issue payments against
5outstanding liabilities that were received prior to the lapse
6period deadlines set forth in this Section as soon thereafter
7as practical, but no payment may be issued after the 4 months
8following the lapse period deadline without the signed
9authorization of the Comptroller and the Governor or as
10provided by Section 18 of the Court of Claims Act.
11(Source: P.A. 102-16, eff. 6-17-21; 102-291, eff. 8-6-21;
12102-699, eff. 4-19-22; 102-813, eff. 5-13-22; 103-8, eff.
136-7-23.)
 
14    Section 15. The State Prompt Payment Act is amended by
15changing Sections 1, 3-2, 3-3, 3-6, 5, and 7 as follows:
 
16    (30 ILCS 540/1)  (from Ch. 127, par. 132.401)
17    Sec. 1. This Act applies to any State official or agency
18authorized to provide for payment from State funds, by virtue
19of any appropriation of the General Assembly, for goods or
20services furnished to the State.
21    For purposes of this Act, "goods or services furnished to
22the State" include but are not limited to (i) covered health
23care provided to eligible members and their covered dependents
24in accordance with the State Employees Group Insurance Act of

 

 

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11971, including coverage through a physician-owned health
2maintenance organization under Section 6.1 of that Act, (ii)
3prevention, intervention, or treatment services and supports
4for persons with developmental disabilities, mental health
5services, alcohol and substance abuse services, rehabilitation
6services, and early intervention services provided by a
7vendor, and (iii) prevention, intervention, or treatment
8services and supports for youth provided by a vendor by virtue
9of a contractual grant agreement. For the purposes of items
10(ii) and (iii), a vendor includes but is not limited to sellers
11of goods and services, including community-based organizations
12that are licensed to provide prevention, intervention, or
13treatment services and supports for persons with developmental
14disabilities, mental illness, and substance abuse problems, or
15that provides prevention, intervention, or treatment services
16and supports for youth.
17    For the purposes of this Act, "appropriate State official
18or agency" is defined as the Director or Chief Executive or his
19designee of that State agency or department or facility of
20such agency or department. With respect to covered health care
21provided to eligible members and their dependents in
22accordance with the State Employees Group Insurance Act of
231971, "appropriate State official or agency" also includes an
24administrator of a program of health benefits under that Act.
25    As used in this Act, "eligible member" means a member who
26is eligible for health benefits under the State Employees

 

 

10300SB3696sam002- 24 -LRB103 37687 HLH 71683 a

1Group Insurance Act of 1971, and "member" and "dependent" have
2the meanings ascribed to those terms in that Act.
3    As used in this Act, "a proper bill or invoice" means a
4bill or invoice, including, but not limited to, an invoice
5issued under a contractual grant agreement, that includes the
6information necessary for processing the payment as may be
7specified by a State agency and in rules adopted in accordance
8with this Act. Beginning on and after July 1, 2021, "a proper
9bill or invoice" shall also include the names of all
10subcontractors or subconsultants to be paid from the bill or
11invoice and the amounts due to each of them, if any.
12(Source: P.A. 100-549, eff. 1-1-18; 101-524, eff. 1-1-20.)
 
13    (30 ILCS 540/3-2)
14    Sec. 3-2. Beginning July 1, 1993, in any instance where a
15State official or agency is late in payment of a vendor's bill
16or invoice for goods or services furnished to the State, as
17defined in Section 1, properly approved in accordance with
18rules promulgated under Section 3-3, the State official or
19agency shall pay interest to the vendor in accordance with the
20following:
21        (1) (Blank). Any bill, except a bill submitted under
22    Article V of the Illinois Public Aid Code and except as
23    provided under paragraph (1.05) of this Section, approved
24    for payment under this Section must be paid or the payment
25    issued to the payee within 60 days of receipt of a proper

 

 

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1    bill or invoice. If payment is not issued to the payee
2    within this 60-day period, an interest penalty of 1.0% of
3    any amount approved and unpaid shall be added for each
4    month or fraction thereof after the end of this 60-day
5    period, until final payment is made. Any bill, except a
6    bill for pharmacy or nursing facility services or goods,
7    and except as provided under paragraph (1.05) of this
8    Section, submitted under Article V of the Illinois Public
9    Aid Code approved for payment under this Section must be
10    paid or the payment issued to the payee within 60 days
11    after receipt of a proper bill or invoice, and, if payment
12    is not issued to the payee within this 60-day period, an
13    interest penalty of 2.0% of any amount approved and unpaid
14    shall be added for each month or fraction thereof after
15    the end of this 60-day period, until final payment is
16    made. Any bill for pharmacy or nursing facility services
17    or goods submitted under Article V of the Illinois Public
18    Aid Code, except as provided under paragraph (1.05) of
19    this Section, and approved for payment under this Section
20    must be paid or the payment issued to the payee within 60
21    days of receipt of a proper bill or invoice. If payment is
22    not issued to the payee within this 60-day period, an
23    interest penalty of 1.0% of any amount approved and unpaid
24    shall be added for each month or fraction thereof after
25    the end of this 60-day period, until final payment is
26    made.

 

 

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1        (1.05) Except as provided in paragraph (3) of this
2    Section, for For State fiscal years year 2012 through 2024
3    and future fiscal years, any bill approved for payment
4    under this Section must be paid or the payment issued to
5    the payee within 90 days of receipt of a proper bill or
6    invoice. If payment is not issued to the payee within this
7    90-day period, an interest penalty of 1.0% of any amount
8    approved and unpaid shall be added for each month, or
9    0.033% (one-thirtieth of one percent) of any amount
10    approved and unpaid for each day, after the end of this
11    90-day period, until final payment is made.
12        For State fiscal year 2025 and future fiscal years,
13    any bill approved for payment under this Section must be
14    paid or the payment issued to the payee within 60 days of
15    receipt of a proper bill or invoice. If payment is not
16    issued to the payee within this 60-day period, an interest
17    penalty of 1% of any amount approved and unpaid shall be
18    added for each month, or 0.033% (one-thirtieth of one
19    percent) of any amount approved and unpaid for each day,
20    after the end of this 60-day period, until final payment
21    is made.
22        (1.1) A State agency shall review in a timely manner
23    each bill or invoice within 30 days after its receipt. If
24    the State agency determines that the bill or invoice
25    contains a defect making it unable to process the payment
26    request, the agency shall notify the vendor requesting

 

 

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1    payment as soon as possible after discovering the defect
2    pursuant to rules promulgated under Section 3-3; provided,
3    however, that the notice for construction related bills or
4    invoices must be given not later than 30 days after the
5    bill or invoice was first submitted. The notice shall
6    identify the defect and any additional information
7    necessary to correct the defect. If one or more items on a
8    construction related bill or invoice are disapproved, but
9    not the entire bill or invoice, then the portion that is
10    not disapproved shall be paid in accordance with the
11    requirements of this Act.
12        (2) Where a State official or agency is late in
13    payment of a vendor's bill or invoice properly approved in
14    accordance with this Act, and different late payment terms
15    are not reduced to writing as a contractual agreement, the
16    State official or agency shall automatically pay interest
17    penalties required by this Section amounting to $50 or
18    more to the appropriate vendor. Each agency shall be
19    responsible for determining whether an interest penalty is
20    owed and for paying the interest to the vendor. Except as
21    provided in paragraph (4), an individual interest payment
22    amounting to $5 or less shall not be paid by the State.
23    Interest due to a vendor that amounts to greater than $5
24    and less than $50 shall not be paid but shall be accrued
25    until all interest due the vendor for all similar warrants
26    exceeds $50, at which time the accrued interest shall be

 

 

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1    payable and interest will begin accruing again, except
2    that interest accrued as of the end of the fiscal year that
3    does not exceed $50 shall be payable at that time. In the
4    event an individual has paid a vendor for services in
5    advance, the provisions of this Section shall apply until
6    payment is made to that individual.
7        (3) The provisions of Public Act 96-1501 reducing the
8    interest rate on pharmacy claims under Article V of the
9    Illinois Public Aid Code to 1.0% per month shall apply to
10    any pharmacy bills for services and goods under Article V
11    of the Illinois Public Aid Code received on or after the
12    date 60 days before January 25, 2011 (the effective date
13    of Public Act 96-1501) except as provided under paragraph
14    (1.05) of this Section.
15        (4) Interest amounting to less than $5 shall not be
16    paid by the State, except for claims (i) to the Department
17    of Healthcare and Family Services or the Department of
18    Human Services, (ii) pursuant to Article V of the Illinois
19    Public Aid Code, the Covering ALL KIDS Health Insurance
20    Act, or the Children's Health Insurance Program Act, and
21    (iii) made (A) by pharmacies for prescriptive services or
22    (B) by any federally qualified health center for
23    prescriptive services or any other services.
24    Notwithstanding any provision to the contrary, interest
25may not be paid under this Act when: (1) a Chief Procurement
26Officer has voided the underlying contract for goods or

 

 

10300SB3696sam002- 29 -LRB103 37687 HLH 71683 a

1services under Article 50 of the Illinois Procurement Code; or
2(2) the Auditor General is conducting a performance or program
3audit and the Comptroller has held or is holding for review a
4related contract or vouchers for payment of goods or services
5in the exercise of duties under Section 9 of the State
6Comptroller Act. In such event, interest shall not accrue
7during the pendency of the Auditor General's review.
8(Source: P.A. 100-1064, eff. 8-24-18.)
 
9    (30 ILCS 540/3-3)  (from Ch. 127, par. 132.403-3)
10    Sec. 3-3. The State Comptroller and the Department of
11Central Management Services shall jointly promulgate rules and
12policies to govern the uniform application of this Act. These
13rules and policies shall include procedures and time frames
14for approving a bill or invoice from a vendor for goods or
15services furnished to the State. Those rules shall require
16that action to approve or reject a bill or invoice shall be
17taken not more than 30 days after receiving the bill or invoice
18from the vendor. These rules and policies shall provide for
19procedures and time frames applicable to payment plans as may
20be agreed upon between State agencies and vendors. These rules
21and policies shall be binding on all officials and agencies
22under this Act's jurisdiction. These rules and policies may be
23made effective no earlier than July 1, 1993.
24(Source: P.A. 92-384, eff. 7-1-02.)
 

 

 

10300SB3696sam002- 30 -LRB103 37687 HLH 71683 a

1    (30 ILCS 540/3-6)
2    Sec. 3-6. Federal funds; lack of authority. If an agency
3incurs an interest liability under this Act that cannot be
4charged to the same expenditure authority account to which the
5related goods or services were charged due to federal
6prohibitions, the agency is authorized to pay the interest
7from its available appropriations from any funding source the
8General Revenue Fund.
9(Source: P.A. 100-587, eff. 6-4-18.)
 
10    (30 ILCS 540/5)  (from Ch. 127, par. 132.405)
11    Sec. 5. The State remittance and the grant agreement shall
12indicate that payment of interest may be available for failure
13to comply with this Act.
14(Source: P.A. 92-384, eff. 7-1-02.)
 
15    (30 ILCS 540/7)  (from Ch. 127, par. 132.407)
16    Sec. 7. Payments to subcontractors and material suppliers.
17    (a) When a State official or agency responsible for
18administering a contract receives a bill or invoice from a
19contractor, that State official or agency shall confirm the
20date on which the bill or invoice was received within 5
21business days of receipt, and shall transmit any approved
22amount to the Comptroller within 30 days of receipt.
23    (a-1) When a State official or agency responsible for
24administering a contract submits a voucher to the Comptroller

 

 

10300SB3696sam002- 31 -LRB103 37687 HLH 71683 a

1for payment to a contractor, that State official or agency
2shall promptly make available electronically the voucher
3number, the date of the voucher, and the amount of the voucher
4within 5 business days of submitting the voucher to the
5Comptroller. The State official or agency responsible for
6administering the contract shall provide subcontractors and
7material suppliers, known to the State official or agency,
8with instructions on how to access the electronic information
9on the Comptroller's website.
10    (a-5) When a contractor receives any payment, the
11contractor shall pay each subcontractor and material supplier
12electronically within 10 business days or 15 calendar days,
13whichever occurs earlier, or, if paid by a printed check, the
14printed check must be postmarked within 10 business days or 15
15calendar days, whichever occurs earlier, after receiving
16payment in proportion to the work completed by each
17subcontractor and material supplier its application or pay
18estimate, plus interest received under this Act. When a
19contractor receives any payment, the contractor shall pay each
20lower-tiered subcontractor and material supplier and each
21subcontractor and material supplier shall make payment to its
22own respective subcontractors and material suppliers. If the
23contractor receives less than the full payment due under the
24public construction contract, the contractor shall be
25obligated to disburse on a pro rata basis those funds
26received, plus interest received under this Act, with the

 

 

10300SB3696sam002- 32 -LRB103 37687 HLH 71683 a

1contractor, subcontractors and material suppliers each
2receiving a prorated portion based on the amount of payment
3each has earned. When, however, the State official or agency
4does not release the full payment due under the contract
5because there are specific areas of work or materials the
6State agency or official has determined are not suitable for
7payment, then those specific subcontractors or material
8suppliers involved shall not be paid for that portion of work
9rejected or deemed not suitable for payment and all other
10subcontractors and suppliers shall be paid based upon the
11amount of payment each has earned, plus interest received
12under this Act.
13    (a-10) For construction contracts with the Department of
14Transportation, the contractor, subcontractor, or material
15supplier, regardless of tier, shall not offset, decrease, or
16diminish payment or payments that are due to its
17subcontractors or material suppliers without reasonable cause.
18    A contractor, who refuses to make prompt payment within 10
19business days or 15 calendar days, whichever occurs earlier,
20after receiving payment, in whole or in part, shall provide to
21the subcontractor or material supplier and the public owner or
22its agent, a written notice of that refusal. The written
23notice shall be made by a contractor no later than 5 calendar
24days after payment is received by the contractor. The written
25notice shall identify the Department of Transportation's
26contract, any subcontract or material purchase agreement, a

 

 

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1detailed reason for refusal, the value of the payment to be
2withheld, and the specific remedial actions required of the
3subcontractor or material supplier so that payment may be
4made. Written notice of refusal may be given in a form and
5method which is acceptable to the parties and public owner.
6    (b) If the contractor, without reasonable cause, fails to
7make full payment of amounts due under subsection (a) to its
8subcontractors and material suppliers within 10 business days
9or 15 calendar days, whichever occurs earlier, after receipt
10of payment from the State official or agency, the contractor
11shall pay to its subcontractors and material suppliers, in
12addition to the payment due them, interest in the amount of 2%
13per month, calculated from the expiration of the
1410-business-day period or the 15-calendar-day period until
15fully paid. This subsection shall further apply to any
16payments made by subcontractors and material suppliers to
17their subcontractors and material suppliers and to all
18payments made to lower tier subcontractors and material
19suppliers throughout the contracting chain.
20        (1) If a contractor, without reasonable cause, fails
21    to make payment in full as provided in subsection (a-5)
22    within 10 business days or 15 calendar days, whichever
23    occurs earlier, after receipt of payment under the public
24    construction contract, any subcontractor or material
25    supplier to whom payments are owed may file a written
26    notice and request for administrative hearing with the

 

 

10300SB3696sam002- 34 -LRB103 37687 HLH 71683 a

1    State official or agency setting forth the amount owed by
2    the contractor and the contractor's failure to timely pay
3    the amount owed. The written notice and request for
4    administrative hearing shall identify the public
5    construction contract, the contractor, and the amount
6    owed, and shall contain a sworn statement or attestation
7    to verify the accuracy of the notice. The notice and
8    request for administrative hearing shall be filed with the
9    State official for the public construction contract, with
10    a copy of the notice concurrently provided to the
11    contractor. Notice to the State official may be made by
12    certified or registered mail, messenger service, or
13    personal service, and must include proof of delivery to
14    the State official.
15        (2) The State official or agency, within 15 calendar
16    days after receipt of a subcontractor's or material
17    supplier's written notice and request for administrative
18    hearing, shall hold a hearing convened by an
19    administrative law judge to determine whether the
20    contractor withheld payment, without reasonable cause,
21    from the subcontractors or material suppliers and what
22    amount, if any, is due to the subcontractors or material
23    suppliers, and the reasonable cause or causes asserted by
24    the contractor. The State official or agency shall provide
25    appropriate notice to the parties of the date, time, and
26    location of the hearing. Each contractor, subcontractor,

 

 

10300SB3696sam002- 35 -LRB103 37687 HLH 71683 a

1    or material supplier has the right to be represented by
2    counsel at a hearing and to cross-examine witnesses and
3    challenge documents. Upon the request of the subcontractor
4    or material supplier and a showing of good cause,
5    reasonable continuances may be granted by the
6    administrative law judge.
7        (3) Upon a finding by the administrative law judge
8    that the contractor failed to make payment in full,
9    without reasonable cause, as provided in subsection
10    (a-10), then the administrative law judge shall, in
11    writing, order the contractor to pay the amount owed to
12    the subcontractors or material suppliers plus interest
13    within 15 calendar days after the order.
14        (4) If a contractor fails to make full payment as
15    ordered under paragraph (3) of this subsection (b) within
16    15 days after the administrative law judge's order, then
17    the contractor shall be barred from entering into a State
18    public construction contract for a period of one year
19    beginning on the date of the administrative law judge's
20    order.
21        (5) If, on 2 or more occasions within a
22    3-calendar-year period, there is a finding by an
23    administrative law judge that the contractor failed to
24    make payment in full, without reasonable cause, and a
25    written order was issued to a contractor under paragraph
26    (3) of this subsection (b), then the contractor shall be

 

 

10300SB3696sam002- 36 -LRB103 37687 HLH 71683 a

1    barred from entering into a State public construction
2    contract for a period of 6 months beginning on the date of
3    the administrative law judge's second written order, even
4    if the payments required under the orders were made in
5    full.
6        (6) If a contractor fails to make full payment as
7    ordered under paragraph (4) of this subsection (b), the
8    subcontractor or material supplier may, within 30 days of
9    the date of that order, petition the State agency for an
10    order for reasonable attorney's fees and costs incurred in
11    the prosecution of the action under this subsection (b).
12    Upon that petition and taking of additional evidence, as
13    may be required, the administrative law judge may issue a
14    supplemental order directing the contractor to pay those
15    reasonable attorney's fees and costs.
16        (7) The written order of the administrative law judge
17    shall be final and appealable under the Administrative
18    Review Law.
19    (b-5) On or before July 2021, the Department of
20Transportation shall publish on its website a searchable
21database that allows for queries for each active construction
22contract by the name of a subcontractor or the pay item such
23that each pay item is associated with either the prime
24contractor or a subcontractor.
25    (c) This Section shall not be construed to in any manner
26diminish, negate, or interfere with the

 

 

10300SB3696sam002- 37 -LRB103 37687 HLH 71683 a

1contractor-subcontractor or contractor-material supplier
2relationship or commercially useful function.
3    (d) This Section shall not preclude, bar, or stay the
4rights, remedies, and defenses available to the parties by way
5of the operation of their contract, purchase agreement, the
6Mechanics Lien Act, or the Public Construction Bond Act.
7    (e) State officials and agencies may adopt rules as may be
8deemed necessary in order to establish the formal procedures
9required under this Section.
10    (f) As used in this Section:
11    "Payment" means the discharge of an obligation in money or
12other valuable consideration or thing delivered in full or
13partial satisfaction of an obligation to pay. "Payment" shall
14include interest paid pursuant to this Act.
15    "Reasonable cause" may include, but is not limited to,
16unsatisfactory workmanship or materials; failure to provide
17documentation required by the contract, subcontract, or
18material purchase agreement; claims made against the
19Department of Transportation or the subcontractor pursuant to
20subsection (c) of Section 23 of the Mechanics Lien Act or the
21Public Construction Bond Act; judgments, levies, garnishments,
22or other court-ordered assessments or offsets in favor of the
23Department of Transportation or other State agency entered
24against a subcontractor or material supplier. "Reasonable
25cause" does not include payments issued to the contractor that
26create a negative or reduced valuation pay application or pay

 

 

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1estimate due to a reduction of contract quantities or work not
2performed or provided by the subcontractor or material
3supplier; the interception or withholding of funds for reasons
4not related to the subcontractor's or material supplier's work
5on the contract; anticipated claims or assessments of third
6parties not a party related to the contract or subcontract;
7asserted claims or assessments of third parties that are not
8authorized by court order, administrative tribunal, or
9statute. "Reasonable cause" further does not include the
10withholding, offset, or reduction of payment, in whole or in
11part, due to the assessment of liquidated damages or penalties
12assessed by the Department of Transportation against the
13contractor, unless the subcontractor's performance or supplied
14materials were the sole and proximate cause of the liquidated
15damage or penalty.
16(Source: P.A. 100-43, eff. 8-9-17; 100-376, eff. 1-1-18;
17100-863, eff. 8-14-18; 101-524, eff. 1-1-20.)
 
18    Section 20. The Grant Accountability and Transparency Act
19is amended by changing Sections 15, 25, 30, 50, 65, 97, and 125
20and by adding Section 135 as follows:
 
21    (30 ILCS 708/15)
22    Sec. 15. Definitions. As used in this Act:
23    "Administrative costs" has the same meaning as given to
24that term in 20 CFR 641.856.

 

 

10300SB3696sam002- 39 -LRB103 37687 HLH 71683 a

1    "Allowable cost" means a cost allowable to a project if:
2        (1) the costs are reasonable and necessary for the
3    performance of the award;
4        (2) the costs are allocable to the specific project;
5        (3) the costs are treated consistently in like
6    circumstances to both federally-financed and other
7    activities of the non-federal entity;
8        (4) the costs conform to any limitations of the cost
9    principles or the sponsored agreement;
10        (5) the costs are accorded consistent treatment; a
11    cost may not be assigned to a State or federal award as a
12    direct cost if any other cost incurred for the same
13    purpose in like circumstances has been allocated to the
14    award as an indirect cost;
15        (6) the costs are determined to be in accordance with
16    generally accepted accounting principles;
17        (7) the costs are not included as a cost or used to
18    meet federal cost-sharing or matching requirements of any
19    other program in either the current or prior period;
20        (8) the costs of one State or federal grant are not
21    used to meet the match requirements of another State or
22    federal grant; and
23        (9) the costs are adequately documented.
24    "Assistance listing" means the database that helps the
25federal government track all programs it has domestically
26funded.

 

 

10300SB3696sam002- 40 -LRB103 37687 HLH 71683 a

1    "Assistance listing number" or "ALN" means the number
2assigned to a federal program in the assistance listing.
3    "Auditee" means any non-federal entity that expends State
4or federal awards that must be audited.
5    "Auditor" means an auditor who is a public accountant or a
6federal, State, or local government audit organization that
7meets the general standards specified in generally-accepted
8government auditing standards. "Auditor" does not include
9internal auditors of not-for-profit nonprofit organizations.
10    "Auditor General" means the Auditor General of the State
11of Illinois.
12    "Award" means financial assistance that provides support
13or stimulation to accomplish a public purpose. "Awards"
14include grants and other agreements in the form of money, or
15property in lieu of money, by the State or federal government
16to an eligible recipient. "Award" does not include: technical
17assistance that provides services instead of money; other
18assistance in the form of loans, loan guarantees, interest
19subsidies, or insurance; direct payments of any kind to
20individuals; or contracts that must be entered into and
21administered under State or federal procurement laws and
22regulations.
23    "Budget" means the financial plan for the project or
24program that the awarding agency or pass-through entity
25approves during the award process or in subsequent amendments
26to the award. It may include the State or federal and

 

 

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1non-federal share or only the State or federal share, as
2determined by the awarding agency or pass-through entity.
3    "Catalog of Federal Domestic Assistance" or "CFDA" means a
4database that helps the federal government track all programs
5it has domestically funded.
6    "Catalog of Federal Domestic Assistance number" or "CFDA
7number" means the number assigned to a federal program in the
8CFDA.
9    "Catalog of State Financial Assistance" means the single,
10authoritative, statewide, comprehensive source document of
11State financial assistance program information maintained by
12the Governor's Office of Management and Budget.
13    "Catalog of State Financial Assistance Number" means the
14number assigned to a State program in the Catalog of State
15Financial Assistance. The first 3 digits represent the State
16agency number and the last 4 digits represent the program.
17    "Cluster of programs" means a grouping of closely related
18programs that share common compliance requirements. The types
19of clusters of programs are research and development, student
20financial aid, and other clusters. A "cluster of programs"
21shall be considered as one program for determining major
22programs and, with the exception of research and development,
23whether a program-specific audit may be elected.
24    "Cognizant agency for audit" means the federal agency
25designated to carry out the responsibilities described in 2
26CFR 200.513(a).

 

 

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1    "Contract" means a legal instrument by which a non-federal
2entity purchases property or services needed to carry out the
3project or program under an award. "Contract" does not include
4a legal instrument, even if the non-federal entity considers
5it a contract, when the substance of the transaction meets the
6definition of an award or subaward.
7    "Contractor" means an entity that receives a contract.
8    "Cooperative agreement" means a legal instrument of
9financial assistance between an awarding agency or
10pass-through entity and a non-federal entity that:
11        (1) is used to enter into a relationship with the
12    principal purpose of transferring anything of value from
13    the awarding agency or pass-through entity to the
14    non-federal entity to carry out a public purpose
15    authorized by law, but is not used to acquire property or
16    services for the awarding agency's or pass-through
17    entity's direct benefit or use; and
18        (2) is distinguished from a grant in that it provides
19    for substantial involvement between the awarding agency or
20    pass-through entity and the non-federal entity in carrying
21    out the activity contemplated by the award.
22    "Cooperative agreement" does not include a cooperative
23research and development agreement, nor an agreement that
24provides only direct cash assistance to an individual, a
25subsidy, a loan, a loan guarantee, or insurance.
26    "Corrective action" means action taken by the auditee that

 

 

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1(i) corrects identified deficiencies, (ii) produces
2recommended improvements, or (iii) demonstrates that audit
3findings are either invalid or do not warrant auditee action.
4    "Cost objective" means a program, function, activity,
5award, organizational subdivision, contract, or work unit for
6which cost data is desired and for which provision is made to
7accumulate and measure the cost of processes, products, jobs,
8and capital projects. A "cost objective" may be a major
9function of the non-federal entity, a particular service or
10project, an award, or an indirect cost activity.
11    "Cost sharing" means the portion of project costs not paid
12by State or federal funds, unless otherwise authorized by
13statute.
14    "Development" is the systematic use of knowledge and
15understanding gained from research directed toward the
16production of useful materials, devices, systems, or methods,
17including design and development of prototypes and processes.
18    "Data Universal Numbering System number" means the 9-digit
19number established and assigned by Dun and Bradstreet, Inc. to
20uniquely identify entities and, under federal law, is required
21for non-federal entities to apply for, receive, and report on
22a federal award.
23    "Direct costs" means costs that can be identified
24specifically with a particular final cost objective, such as a
25State or federal or federal pass-through award or a particular
26sponsored project, an instructional activity, or any other

 

 

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1institutional activity, or that can be directly assigned to
2such activities relatively easily with a high degree of
3accuracy. "Direct costs" includes direct administrative costs
4for employees who can be identified with a particular award
5and who provide project activities, instructional activity,
6project management, supervisory activity, clerical support,
7and administrative activity; those costs are not considered
8costs incurred for a common or joint purpose if all of the
9following conditions are met: (1) the individual's services
10are integral to a project or activity; (2) the individual can
11be specifically identified with the project or activity; (3)
12the costs are explicitly included in the budget or have the
13prior written approval of the State awarding agency; and (4)
14the costs are not also recovered as indirect costs.
15    "Equipment" means tangible personal property (including
16information technology systems) having a useful life of more
17than one year and a per-unit acquisition cost that equals or
18exceeds the lesser of the capitalization level established by
19the non-federal entity for financial statement purposes, or
20$5,000.
21    "Executive branch" means that branch of State government
22that is under the jurisdiction of the Governor.
23    "Federal agency" has the meaning provided for "agency"
24under 5 U.S.C. 551(1) together with the meaning provided for
25"agency" by 5 U.S.C. 552(f).
26    "Federal award" means:

 

 

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1        (1) the federal financial assistance that a
2    non-federal entity receives directly from a federal
3    awarding agency or indirectly from a pass-through entity;
4        (2) the cost-reimbursement contract under the Federal
5    Acquisition Regulations that a non-federal entity receives
6    directly from a federal awarding agency or indirectly from
7    a pass-through entity; or
8        (3) the instrument setting forth the terms and
9    conditions when the instrument is the grant agreement,
10    cooperative agreement, other agreement for assistance
11    covered in paragraph (b) of 20 CFR 200.40, or the
12    cost-reimbursement contract awarded under the Federal
13    Acquisition Regulations.
14    "Federal award" does not include other contracts that a
15federal agency uses to buy goods or services from a contractor
16or a contract to operate federal government owned,
17contractor-operated facilities.
18    "Federal awarding agency" means the federal agency that
19provides a federal award directly to a non-federal entity.
20    "Federal interest" means, for purposes of 2 CFR 200.329 or
21when used in connection with the acquisition or improvement of
22real property, equipment, or supplies under a federal award,
23the dollar amount that is the product of the federal share of
24total project costs and current fair market value of the
25property, improvements, or both, to the extent the costs of
26acquiring or improving the property were included as project

 

 

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1costs.
2    "Federal program" means any of the following:
3        (1) All federal awards which are assigned a single
4    number in the assistance listing CFDA.
5        (2) When no ALN CFDA number is assigned, all federal
6    awards to non-federal entities from the same agency made
7    for the same purpose should be combined and considered one
8    program.
9        (3) Notwithstanding paragraphs (1) and (2) of this
10    definition, a cluster of programs. The types of clusters
11    of programs are:
12            (A) research and development;
13            (B) student financial aid; and
14            (C) "other clusters", as described in the
15        definition of "cluster of programs".
16    "Federal share" means the portion of the total project
17costs that are paid by federal funds.
18    "Final cost objective" means a cost objective which has
19allocated to it both direct and indirect costs and, in the
20non-federal entity's accumulation system, is one of the final
21accumulation points, such as a particular award, internal
22project, or other direct activity of a non-federal entity.
23    "Financial assistance" means the following:
24        (1) For grants and cooperative agreements, "financial
25    assistance" means assistance that non-federal entities
26    receive or administer in the form of:

 

 

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1            (A) grants;
2            (B) cooperative agreements;
3            (C) non-cash contributions or donations of
4        property, including donated surplus property;
5            (D) direct appropriations;
6            (E) food commodities; and
7            (F) other financial assistance, except assistance
8        listed in paragraph (2) of this definition.
9        (2) "Financial assistance" includes assistance that
10    non-federal entities receive or administer in the form of
11    loans, loan guarantees, interest subsidies, and insurance.
12        (3) "Financial assistance" does not include amounts
13    received as reimbursement for services rendered to
14    individuals.
15    "Fixed amount awards" means a type of grant agreement
16under which the awarding agency or pass-through entity
17provides a specific level of support without regard to actual
18costs incurred under the award. "Fixed amount awards" reduce
19some of the administrative burden and record-keeping
20requirements for both the non-federal entity and awarding
21agency or pass-through entity. Accountability is based
22primarily on performance and results.
23    "Foreign public entity" means:
24        (1) a foreign government or foreign governmental
25    entity;
26        (2) a public international organization that is

 

 

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1    entitled to enjoy privileges, exemptions, and immunities
2    as an international organization under the International
3    Organizations Immunities Act (22 U.S.C. 288-288f);
4        (3) an entity owned, in whole or in part, or
5    controlled by a foreign government; or
6        (4) any other entity consisting wholly or partially of
7    one or more foreign governments or foreign governmental
8    entities.
9    "Foreign organization" means an entity that is:
10        (1) a public or private organization located in a
11    country other than the United States and its territories
12    that are subject to the laws of the country in which it is
13    located, irrespective of the citizenship of project staff
14    or place of performance;
15        (2) a private nongovernmental organization located in
16    a country other than the United States that solicits and
17    receives cash contributions from the general public;
18        (3) a charitable organization located in a country
19    other than the United States that is not-for-profit
20    nonprofit and tax exempt under the laws of its country of
21    domicile and operation, but is not a university, college,
22    accredited degree-granting institution of education,
23    private foundation, hospital, organization engaged
24    exclusively in research or scientific activities, church,
25    synagogue, mosque, or other similar entity organized
26    primarily for religious purposes; or

 

 

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1        (4) an organization located in a country other than
2    the United States not recognized as a Foreign Public
3    Entity.
4    "Fringe benefits" has the meaning given to that term in 2
5CFR 200.431.
6    "Generally Accepted Accounting Principles" has the meaning
7provided in accounting standards issued by the Government
8Accounting Standards Board and the Financial Accounting
9Standards Board.
10    "Generally Accepted Government Auditing Standards" means
11generally accepted government auditing standards issued by the
12Comptroller General of the United States that are applicable
13to financial audits.
14    "Grant agreement" means a legal instrument of financial
15assistance between an awarding agency or pass-through entity
16and a non-federal entity that:
17        (1) is used to enter into a relationship, the
18    principal purpose of which is to transfer anything of
19    value from the awarding agency or pass-through entity to
20    the non-federal entity to carry out a public purpose
21    authorized by law and not to acquire property or services
22    for the awarding agency or pass-through entity's direct
23    benefit or use; and
24        (2) is distinguished from a cooperative agreement in
25    that it does not provide for substantial involvement
26    between the awarding agency or pass-through entity and the

 

 

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1    non-federal entity in carrying out the activity
2    contemplated by the award.
3    "Grant agreement" does not include an agreement that
4provides only direct cash assistance to an individual, a
5subsidy, a loan, a loan guarantee, or insurance.
6    "Grant application" means a specified form that is
7completed by a non-federal entity in connection with a request
8for a specific funding opportunity or a request for financial
9support of a project or activity.
10    "Hospital" means a facility licensed as a hospital under
11the law of any state or a facility operated as a hospital by
12the United States, a state, or a subdivision of a state.
13    "Illinois Debarred and Suspended List" means the list
14maintained by the Governor's Office of Management and Budget
15that contains the names of those individuals and entities that
16are ineligible, either temporarily or permanently, from
17receiving an award of grant funds from the State.
18    "Indirect cost" means those costs incurred for a common or
19joint purpose benefitting more than one cost objective and not
20readily assignable to the cost objectives specifically
21benefitted without effort disproportionate to the results
22achieved.
23    "Inspector General" means the Office of the Executive
24Inspector General for Executive branch agencies.
25    "Loan" means a State or federal loan or loan guarantee
26received or administered by a non-federal entity. "Loan" does

 

 

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1not include a "program income" as defined in 2 CFR 200.80.
2    "Loan guarantee" means any State or federal government
3guarantee, insurance, or other pledge with respect to the
4payment of all or a part of the principal or interest on any
5debt obligation of a non-federal borrower to a non-federal
6lender, but does not include the insurance of deposits,
7shares, or other withdrawable accounts in financial
8institutions.
9    "Local government" has the meaning provided for the term
10"units of local government" under Section 1 of Article VII of
11the Illinois Constitution and includes school districts.
12    "Major program" means a federal program determined by the
13auditor to be a major program in accordance with 2 CFR 200.518
14or a program identified as a major program by a federal
15awarding agency or pass-through entity in accordance with 2
16CFR 200.503(e).
17    "Non-federal entity" means a state, local government,
18Indian tribe, institution of higher education, or
19organization, whether nonprofit or for-profit, that carries
20out a State or federal award as a recipient or subrecipient.
21    "Nonprofit organization" means any corporation, trust,
22association, cooperative, or other organization, not including
23institutions of higher education, that:
24        (1) is operated primarily for scientific, educational,
25    service, charitable, or similar purposes in the public
26    interest;

 

 

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1        (2) is not organized primarily for profit; and
2        (3) uses net proceeds to maintain, improve, or expand
3    the operations of the organization.
4    "Not-for-profit corporation" has the meaning given to that
5term in Section 101.80 of the General Not For Profit
6Corporation Act of 1986.
7    "Obligations", when used in connection with a non-federal
8entity's utilization of funds under an award, means orders
9placed for property and services, contracts and subawards
10made, and similar transactions during a given period that
11require payment by the non-federal entity during the same or a
12future period.
13    "Office of Management and Budget" means the Office of
14Management and Budget of the Executive Office of the
15President.
16    "Other clusters" has the meaning provided by the federal
17Office of Management and Budget in the compliance supplement
18or has the meaning as it is designated by a state for federal
19awards the state provides to its subrecipients that meet the
20definition of a cluster of programs. When designating an
21"other cluster", a state must identify the federal awards
22included in the cluster and advise the subrecipients of
23compliance requirements applicable to the cluster.
24    "Oversight agency for audit" means the federal awarding
25agency that provides the predominant amount of funding
26directly to a non-federal entity not assigned a cognizant

 

 

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1agency for audit. When there is no direct funding, the
2awarding agency that is the predominant source of pass-through
3funding must assume the oversight responsibilities. The duties
4of the oversight agency for audit and the process for any
5reassignments are described in 2 CFR 200.513(b).
6    "Pass-through entity" means a non-federal entity that
7provides a subaward to a subrecipient to carry out part of a
8program.
9    "Private award" means an award from a person or entity
10other than a State or federal entity. Private awards are not
11subject to the provisions of this Act.
12    "Property" means real property or personal property.
13    "Project cost" means total allowable costs incurred under
14an award and all required cost sharing and voluntary committed
15cost sharing, including third-party contributions.
16    "Public institutions of higher education" has the meaning
17provided in Section 1 of the Board of Higher Education Act.
18    "Recipient" means a non-federal entity that receives an
19award directly from an awarding agency to carry out an
20activity under a program. "Recipient" does not include
21subrecipients.
22    "Research and Development" means all research activities,
23both basic and applied, and all development activities that
24are performed by non-federal entities.
25    "Single Audit Act" means the federal Single Audit Act
26Amendments of 1996 (31 U.S.C. 7501-7507).

 

 

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1    "State agency" means an Executive branch agency. For
2purposes of this Act, "State agency" does not include public
3institutions of higher education.
4    "State award" means the financial assistance that a
5non-federal entity receives from the State and that is funded
6with either State funds or federal funds; in the latter case,
7the State is acting as a pass-through entity.
8    "State awarding agency" means a State agency that provides
9an award to a non-federal entity.
10    "State grant-making agency" has the same meaning as "State
11awarding agency".
12    "State interest" means the acquisition or improvement of
13real property, equipment, or supplies under a State award, the
14dollar amount that is the product of the State share of the
15total project costs and current fair market value of the
16property, improvements, or both, to the extent the costs of
17acquiring or improving the property were included as project
18costs.
19    "State program" means any of the following:
20        (1) All State awards which are assigned a single
21    number in the Catalog of State Financial Assistance.
22        (2) When no Catalog of State Financial Assistance
23    number is assigned, all State awards to non-federal
24    entities from the same agency made for the same purpose
25    are considered one program.
26        (3) A cluster of programs as defined in this Section.

 

 

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1    "State share" means the portion of the total project costs
2that are paid by State funds.
3    "Stop payment order" means a communication from a State
4grant-making agency to the Office of the Comptroller,
5following procedures set out by the Office of the Comptroller,
6causing the cessation of payments to a recipient or
7subrecipient as a result of the recipient's or subrecipient's
8failure to comply with one or more terms of the grant or
9subaward.
10    "Stop payment procedure" means the procedure created by
11the Office of the Comptroller which effects a stop payment
12order and the lifting of a stop payment order upon the request
13of the State grant-making agency.
14    "Student Financial Aid" means federal awards under those
15programs of general student assistance, such as those
16authorized by Title IV of the Higher Education Act of 1965, as
17amended (20 U.S.C. 1070-1099d), that are administered by the
18United States Department of Education and similar programs
19provided by other federal agencies. "Student Financial Aid"
20does not include federal awards under programs that provide
21fellowships or similar federal awards to students on a
22competitive basis or for specified studies or research.
23    "Subaward" means a State or federal award provided by a
24pass-through entity to a subrecipient for the subrecipient to
25carry out part of a federal award received by the pass-through
26entity. "Subaward" does not include payments to a contractor

 

 

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1or payments to an individual that is a beneficiary of a federal
2program. A "subaward" may be provided through any form of
3legal agreement, including an agreement that the pass-through
4entity considers a contract.
5    "Subrecipient" means a non-federal entity that receives a
6State or federal subaward from a pass-through entity to carry
7out part of a federal program. "Subrecipient" does not include
8an individual that is a beneficiary of such program. A
9"subrecipient" may also be a recipient of other State or
10federal awards directly from a State or federal awarding
11agency.
12    "Suspension" means a post-award action by the State or
13federal agency or pass-through entity that temporarily
14withdraws the State or federal agency's or pass-through
15entity's financial assistance sponsorship under an award,
16pending corrective action by the recipient or subrecipient or
17pending a decision to terminate the award.
18    "Uniform Administrative Requirements, Costs Principles,
19and Audit Requirements for Federal Awards" means those rules
20applicable to grants contained in 2 CFR 200.
21    "Unique entity ID" means the number established and
22assigned by the federal government utilizing the SAM.gov
23website to uniquely identify entities that apply to receive
24and report on a federal award.
25    "Voluntary committed cost sharing" means cost sharing
26specifically pledged on a voluntary basis in the proposal's

 

 

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1budget or the award on the part of the non-federal entity and
2that becomes a binding requirement of the award.
3(Source: P.A. 100-997, eff. 8-20-18.)
 
4    (30 ILCS 708/25)
5    Sec. 25. Supplemental rules. On or before July 1, 2017,
6the Governor's Office of Management and Budget, with the
7advice and technical assistance of the Illinois Single Audit
8Commission, shall adopt supplemental rules pertaining to the
9following:
10        (1) Criteria to define mandatory formula-based grants
11    and discretionary grants.
12        (2) The award of one-year grants for new applicants.
13        (3) The award of competitive grants in 3-year terms
14    (one-year initial terms with the option to renew for up to
15    2 additional years) to coincide with the federal award.
16        (4) The issuance of grants, including:
17            (A) public notice of announcements of funding
18        opportunities;
19            (B) the development of uniform grant applications;
20            (C) State agency review of merit of proposals and
21        risk posed by applicants;
22            (D) specific conditions for individual recipients
23        (including the use of a fiscal agent and additional
24        corrective conditions);
25            (E) certifications and representations;

 

 

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1            (F) pre-award costs;
2            (G) performance measures and statewide prioritized
3        goals under Section 50-25 of the State Budget Law of
4        the Civil Administrative Code of Illinois, commonly
5        referred to as "Budgeting for Results"; and
6            (H) for mandatory formula grants, the merit of the
7        proposal and the risk posed should result in
8        additional reporting, monitoring, or measures such as
9        reimbursement-basis only.
10        (5) The development of uniform budget requirements,
11    which shall include:
12            (A) mandatory submission of budgets as part of the
13        grant application process;
14            (B) mandatory requirements regarding contents of
15        the budget including, at a minimum, common detail line
16        items specified under guidelines issued by the
17        Governor's Office of Management and Budget;
18            (C) a requirement that the budget allow
19        flexibility to add lines describing costs that are
20        common for the services provided as outlined in the
21        grant application;
22            (D) a requirement that the budget include
23        information necessary for analyzing cost and
24        performance for use in Budgeting for Results; and
25            (E) caps on the amount of salaries that may be
26        charged to grants, which shall not be less than based

 

 

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1        on the limitations imposed by federal agencies.
2        (6) The development of pre-qualification requirements
3    for applicants, including the fiscal condition of the
4    organization and the provision of the following
5    information:
6            (A) organization name;
7            (B) Federal Employee Identification Number;
8            (C) unique entity ID Data Universal Numbering
9        System (DUNS) number;
10            (D) fiscal condition;
11            (E) whether the applicant is in good standing with
12        the Secretary of State;
13            (F) (blank); past performance in administering
14        grants;
15            (G) whether the applicant is on the Debarred and
16        Suspended List maintained by the Governor's Office of
17        Management and Budget;
18            (H) whether the applicant is on the federal
19        Excluded Parties List; and
20            (I) whether the applicant is on the Sanctioned
21        Party List maintained by the Illinois Department of
22        Healthcare and Family Services.
23    Pre-qualification requirements may include consideration
24of past performance in administering grants if past
25performance failed to meet performance goals, indicators, and
26milestones.

 

 

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1    Nothing in this Act affects the provisions of the Fiscal
2Control and Internal Auditing Act nor the requirement that the
3management of each State agency is responsible for maintaining
4effective internal controls under that Act.
5    For public institutions of higher education, the
6provisions of this Section apply only to awards funded by
7federal pass-through awards from a State agency to public
8institutions of higher education.
9(Source: P.A. 101-81, eff. 7-12-19; 102-626, eff. 8-27-21.)
 
10    (30 ILCS 708/30)
11    Sec. 30. Catalog of State Financial Assistance. The
12Catalog of State Financial Assistance is a single,
13authoritative, statewide, comprehensive source document of
14State financial assistance program information. The Catalog
15shall contain, at a minimum, the following information:
16        (1) An introductory section that contains Catalog
17    highlights, an explanation of how to use the Catalog, an
18    explanation of the Catalog and its contents, and suggested
19    grant proposal writing methods and grant application
20    procedures.
21        (2) A comprehensive indexing system that categorizes
22    programs by issuing agency, eligible applicant,
23    application deadlines, function, popular name, and subject
24    area.
25        (3) Comprehensive appendices showing State assistance

 

 

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1    programs that require coordination through this Act and
2    regulatory, legislative, and Executive Order authority for
3    each program, commonly used abbreviations and acronyms,
4    agency regional and local office addresses, and sources of
5    additional information.
6        (4) A list of programs that have been added to or
7    deleted from the Catalog and the various program numbers
8    and title changes.
9        (5) Program number, title, and popular name, if
10    applicable.
11        (6) The name of the State department or agency or
12    independent agency and primary organization sub-unit
13    administering the program.
14        (7) The enabling legislation, including popular name
15    of the Act, titles and Sections, Public Act number, and
16    citation to the Illinois Compiled Statutes.
17        (8) The type or types of financial and nonfinancial
18    assistance offered by the program.
19        (9) Uses and restrictions placed upon the program.
20        (10) Eligibility requirements, including applicant
21    eligibility criteria, beneficiary eligibility criteria,
22    and required credentials and documentation.
23        (11) Objectives and goals of the program.
24        (12) Information regarding application and award
25    processing; application deadlines; range of approval or
26    disapproval time; appeal procedure; and availability of a

 

 

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1    renewal or extension of assistance.
2        (13) Assistance considerations, including an
3    explanation of the award formula, matching requirements,
4    and the length and time phasing of the assistance.
5        (14) Post-assistance requirements, including any
6    reports, audits, and records that may be required.
7        (15) Program accomplishments (where available)
8    describing quantitative measures of program performance.
9        (16) Regulations, guidelines, and literature
10    containing citations to the Illinois Administrative Code,
11    the Code of Federal Regulations, and other pertinent
12    informational materials.
13        (17) The names, telephone numbers, and e-mail
14    addresses of persons to be contacted for detailed program
15    information at the headquarters, regional, and local
16    levels.
17        (18) Criteria for Prompt Payment Act eligibility and
18    advanced payment eligibility.
19(Source: P.A. 98-706, eff. 7-16-14.)
 
20    (30 ILCS 708/50)
21    Sec. 50. State grant-making agency responsibilities.
22    (a) The specific requirements and responsibilities of
23State grant-making agencies and non-federal entities are set
24forth in this Act. State agencies making State awards to
25non-federal entities must adopt by rule the language in 2 CFR

 

 

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1200, Subpart C through Subpart F unless different provisions
2are required by law.
3    (b) Each State grant-making agency shall appoint a Chief
4Accountability Officer who shall serve as a liaison to the
5Grant Accountability and Transparency Unit and who shall be
6responsible for the State agency's implementation of and
7compliance with the rules.
8    (c) In order to effectively measure the performance of its
9recipients and subrecipients, each State grant-making agency
10shall:
11        (1) require its recipients and subrecipients to relate
12    financial data to performance accomplishments of the award
13    and, when applicable, must require recipients and
14    subrecipients to provide cost information to demonstrate
15    cost-effective practices. The recipient's and
16    subrecipient's performance should be measured in a way
17    that will help the State agency to improve program
18    outcomes, share lessons learned, and spread the adoption
19    of promising practices; and
20        (2) provide recipients and subrecipients with clear
21    performance goals, indicators, and milestones and must
22    establish performance reporting frequency and content to
23    not only allow the State agency to understand the
24    recipient's progress, but also to facilitate
25    identification of promising practices among recipients and
26    subrecipients and build the evidence upon which the State

 

 

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1    agency's program and performance decisions are made. The
2    frequency of reports on performance goals, indicators, and
3    milestones required under this Section shall not be more
4    frequent than quarterly. Nothing in this Section is
5    intended to prohibit more frequent reporting to assess
6    items such as service needs, gaps, or capacity.
7    (c-5) Each State grant-making agency shall, when it is in
8the best interests of the State, request that the Office of the
9Comptroller issue a stop payment order in accordance with
10Section 105 of this Act.
11    (c-6) Upon notification by the Grant Transparency and
12Accountability Unit that a stop payment order has been
13requested by a State grant-making agency, each State
14grant-making agency who has issued a grant to that recipient
15or subrecipient shall determine if it remains in the best
16interests of the State to continue to issue payments to the
17recipient or subrecipient.
18    (d) The Governor's Office of Management and Budget shall
19provide such advice and technical assistance to the State
20grant-making agencies as is necessary or indicated in order to
21ensure compliance with this Act. Advice and technical
22assistance to State grant-making agencies shall include:
23        (1) training for State agency staff about the criteria
24    for Prompt Payment Act eligibility and advanced payment
25    eligibility;
26        (2) best practices for disseminating information about

 

 

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1    grant opportunities statewide, with an emphasis on
2    reaching previously underserved communities and new
3    vendors, and
4        (3) the Court of Claims' jurisdiction and process
5    under the Court of Claims Act.
6    (e) In accordance with this Act and the Illinois State
7Collection Act of 1986, refunds required under the Grant Funds
8Recovery Act may be referred to the Comptroller's offset
9system.
10(Source: P.A. 100-997, eff. 8-20-18.)
 
11    (30 ILCS 708/65)
12    Sec. 65. Audit requirements.
13    (a) The standards set forth in Subpart F of 2 CFR 200 and
14any other standards that apply directly to State or federal
15agencies shall apply to audits of fiscal years beginning on or
16after December 26, 2014.
17    (b) Books and records must be available for review or
18audit by appropriate officials of the pass-through entity, and
19the agency, the Auditor General, the Inspector General,
20appropriate officials of the agency, and the federal
21Government Accountability Office.
22    (c) The Governor's Office of Management and Budget, with
23the advice and technical assistance of the Illinois Single
24Audit Commission, shall adopt rules for audits of grants from
25a State or federal pass-through entity that are not subject to

 

 

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1the Single Audit Act because the amount of the federal award is
2less than the amount specified in subparts (a) and (b) of 2 CFR
3200.501 $750,000 or the subrecipient is an exempt entity and
4that are reasonably consistent with 2 CFR 200.
5    (d) This Act does not affect the provisions of the
6Illinois State Auditing Act and does not address the external
7audit function of the Auditor General.
8(Source: P.A. 98-706, eff. 7-16-14.)
 
9    (30 ILCS 708/97)  (was 30 ILCS 708/520)
10    Sec. 97. Separate accounts for State grant funds.
11Notwithstanding any provision of law to the contrary, all
12grants for which advance payments are made and any grant
13agreement entered into, renewed, or extended on or after
14August 20, 2018 (the effective date of Public Act 100-997)
15that permits advanced payments, between a State grant-making
16agency and a not-for-profit nonprofit organization, shall
17require the not-for-profit nonprofit organization receiving
18grant funds to maintain those funds in an account which is
19separate and distinct from any account holding non-grant
20funds. Except as otherwise provided in an agreement between a
21State grant-making agency and a nonprofit organization, the
22grant funds held in a separate account by a nonprofit
23organization shall not be used for non-grant-related
24activities, and any unused grant funds shall be returned to
25the State grant-making agency. This Section does not apply to

 

 

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1grant payments that are made as reimbursements.
2(Source: P.A. 100-997, eff. 8-20-18; 101-81, eff. 7-12-19.)
 
3    (30 ILCS 708/125)
4    Sec. 125. Expenditures prior to grant execution; reporting
5requirements.
6    (a) In the event that a recipient or subrecipient incurs
7expenses related to the grant award prior to the execution of
8the grant agreement but within the term of the grant, and the
9grant agreement is executed more than 30 days after the
10effective date of the grant, the recipient or subrecipient
11must submit to the State grant-making agency a report that
12accounts for eligible grant expenditures and project
13activities from the effective date of the grant up to and
14including the date of execution of the grant agreement. If the
15State grant-making agency does not issue the grant agreement
16to the recipient within 60 days of the effective date of the
17grant, interest penalties shall apply pursuant to Section 3-4
18of the State Prompt Payment Act.
19    (b) The recipient or subrecipient must submit the report
20to the State grant-making agency within 30 days of execution
21of the grant agreement.
22    (c) Only those expenses that are reasonable, allowable,
23and in furtherance of the purpose of the grant award shall be
24reimbursed.
25    (d) The State grant-making agency must approve the report

 

 

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1prior to issuing any payment to the recipient or subrecipient.
2(Source: P.A. 100-997, eff. 8-20-18.)
 
3    (30 ILCS 708/135 new)
4    Sec. 135. Grant agreement specifications.
5    (a) A grant agreement shall include:
6        (1) the dates on which the State grant-making agency
7    will transmit vouchers to the Comptroller; and
8        (2) whether the grant is eligible under the Prompt
9    Payment Act or for advanced payments.
10    (b) A State agency shall not restrict the amount of money
11used to pay for fringe benefits.
12    (c) A State agency shall not restrict indirect costs to
13less than 20% of the grant agreement or the federally
14negotiated rate, whichever is higher, unless the recipient
15prefers a lower rate.
16    (d) A State agency shall not restrict direct
17administrative costs to less than 20% of direct costs in the
18grant agreement unless the recipient prefers a lower rate.
19    (e) Nothing in this Section shall apply to grants that are
20solely for the purpose of capital projects.
21    (f) Nothing in this Section shall apply if the grant
22conflicts with requirements due to federal law or federal
23grant obligations.
 
24    Section 25. The Court of Claims Act is amended by changing

 

 

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1Sections 4, 6, 9, 10, 11, 13, 16, 19, 21, 22, 23, and 24 and by
2adding Section 8.1 as follows:
 
3    (705 ILCS 505/4)  (from Ch. 37, par. 439.4)
4    Sec. 4. Each judge shall receive an annual salary of:
5$68,000 $20,900 from the third Monday in January, 1979 to the
6third Monday in January, 1980; $22,100 from the third Monday
7in January, 1980 to the third Monday in January, 1981; $23,400
8from the third Monday in January, 1981 to the third Monday in
9January, 1982, and $25,000 thereafter, or as set by the
10Compensation Review Board, whichever is greater, payable in
11equal monthly installments.
12(Source: P.A. 83-1177.)
 
13    (705 ILCS 505/6)  (from Ch. 37, par. 439.6)
14    Sec. 6. The court shall hold sessions at such places as it
15deems necessary to expedite the business of the court and may
16hold sessions in person or remotely. The court may adopt
17administrative rules to provide for remote participation and
18electronic filing in any proceeding and for the conduct of any
19business of the court.
20(Source: P.A. 90-492, eff. 8-17-97.)
 
21    (705 ILCS 505/8.1 new)
22    Sec. 8.1. Confirmation of claims. The court must confirm
23receipt of claim to the vendor within 30 days for all claims

 

 

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1arising under paragraph (b) of Section 8 of this Act. The State
2agency must confirm or reject all claims arising under
3paragraph (b) of Section 8 of this Act within 30 days after
4being contacted by the Attorney General. If the State agency
5does not confirm or reject a claim within 30 days, the State
6agency forfeits the right to reject or contest the claim. The
7Comptroller must issue payment to vendors within 30 days of
8the court entering an award for claims arising under paragraph
9(b) of Section 8 of this Act, subject to available
10appropriation.
 
11    (705 ILCS 505/9)  (from Ch. 37, par. 439.9)
12    Sec. 9. Court powers and duties. The court may:
13    (a) The court may establish A. Establish rules for its
14government and for the regulation of practice therein; appoint
15commissioners to assist the court in such manner as it directs
16and discharge them at will; and exercise such powers as are
17necessary to carry into effect the powers granted in this
18Section. Any Commissioner appointed shall be an attorney
19licensed to practice law in the State of Illinois. The rules
20established hereunder shall not be waived, and any extension
21of time authorized by such rules shall only be allowed on
22motion duly filed within the time limitation for which the
23extension is requested.
24    (b) The court may issue B. Issue subpoenas through the
25Chief Justice or one of its judges or commissioners to require

 

 

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1the attendance of witnesses for the purpose of testifying
2before it, or before any judge of the court, or before any
3notary public, or any of its commissioners, and to require the
4production of any books, records, papers or documents that may
5be material or relevant as evidence in any matter pending
6before it. In case any person refuses to comply with any
7subpoena issued in the name of the chief justice, or one of the
8judges or commissioners, attested by the clerk, with the seal
9of the court attached, and served upon the person named
10therein as a summons in a civil action is served, the circuit
11court of the proper county, on application of the party at
12whose instance the subpoena was issued, shall compel obedience
13by attachment proceedings, as for contempt, as in a case of a
14disobedience of the requirements of a subpoena from such court
15on a refusal to testify therein.
16    (c) The court shall create an online portal that allows
17vendors to submit claims electronically under subsection (b)
18of Section 8 of this Act, and to view and track the status of
19their claim and any related documentation.
20    (d) If the court determines that it is unable to process a
21claim because the bill or invoice contains a defect, the court
22shall notify the vendor requesting payment not later than 30
23days after the bill or invoice was first submitted. The notice
24shall identify the defect and any additional information
25necessary to correct the defect. If one or more items on a bill
26or invoice are disapproved, but not the entire bill or

 

 

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1invoice, then the portion that is not disapproved shall be
2paid. For disapproved portions of a claim, the court shall
3allow claimants to electronically submit documentation to
4amend and cure defects through the online portal created by
5this Act within 30 days after receipt of notice of denied
6claim.
7(Source: P.A. 83-865.)
 
8    (705 ILCS 505/10)  (from Ch. 37, par. 439.10)
9    Sec. 10. Administration.
10    (a) The judges, commissioners and the clerk of the court
11may administer oaths and affirmations, take acknowledgments of
12instruments in writing, and give certificates of them.
13    (b) The clerk of the court may administratively determine
14certain claims against the State if the claim possesses all of
15the following characteristics:
16        (1) The claim does not arise under an appropriation
17    for the current fiscal year.
18        (2) The State agency concerned concurs in the claim.
19        (3) The amount claimed does not exceed $2,500.
20        (4) The claim has been approved by the Attorney
21    General as one that, in view of the purposes of this Act,
22    should be paid.
23    The State agency concerned shall prepare the record of the
24claim consisting of all papers, stipulations, and evidential
25documents required by the rules of the court and file the same

 

 

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1with the clerk. The clerk shall consider the claim informally
2upon the record submitted. If the clerk determines that the
3claim should be entered as an approved claim and an award made,
4the clerk shall so order and shall file a statement with the
5court. If the clerk finds that the record is inadequate, or
6that the claim should not be paid, the clerk shall reject the
7claim. The rejection of a claim under this Section does not bar
8its resubmission under the regular procedure.
9    (c) The judges, commissioners, and the clerk of the court
10may conduct any activity of the court remotely.
11    (d) The Court of Claims may adopt administrative rules to
12implement this Section.
13(Source: Laws 1945, p. 660.)
 
14    (705 ILCS 505/11)  (from Ch. 37, par. 439.11)
15    Sec. 11. Filing claims.
16    (a) Except as otherwise provided in subsection (b) of this
17Section and subsection (4) of Section 24, the claimant shall
18in all cases set forth fully in his petition the claim, the
19action thereon, if any, on behalf of the State, what persons
20are owners or trustees as defined under Section 3 of the
21Charitable Trust Act thereof or interested therein, when and
22upon what consideration such persons became so interested;
23that no assignment or transfer of the claim or any part thereof
24or interest therein has been made, except as stated in the
25petition; that the claimant is justly entitled to the amount

 

 

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1therein claimed from the State of Illinois, after allowing all
2just credits; and that claimant believes the facts stated in
3the petition to be true. The petition shall be verified, as to
4statements of facts, by the affidavit of the claimant, his
5agent, or attorney.
6    (b) Whenever a person has served a term of imprisonment
7and has received a pardon by the Governor stating that such
8pardon was issued on the ground of innocence of the crime for
9which he or she was imprisoned, the Prisoner Review Board
10shall transmit this information to the clerk of the Court of
11Claims, together with the claimant's current address. Whenever
12a person has served a term of imprisonment and has received a
13certificate of innocence from the Circuit Court as provided in
14Section 2-702 of the Code of Civil Procedure, the clerk of the
15issuing Circuit Court shall transmit this information to the
16clerk of the Court of Claims, together with the claimant's
17current address. The clerk of the Court of Claims shall
18immediately docket the case for consideration by the Court of
19Claims, and shall provide notice to the claimant of such
20docketing together with all hearing dates and applicable
21deadlines. The Court of Claims shall hear the case and render a
22decision within 90 days after its docketing.
23(Source: P.A. 95-970, eff. 9-22-08; 96-328, eff. 8-11-09.)
 
24    (705 ILCS 505/13)  (from Ch. 37, par. 439.13)
25    Sec. 13. Evidence. Any judge or commissioner of the court

 

 

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1may sit at any place within the State to take evidence in any
2case in the court. Any judge or commissioner may take evidence
3remotely.
4(Source: Laws 1945, p. 660.)
 
5    (705 ILCS 505/16)  (from Ch. 37, par. 439.16)
6    Sec. 16. Concurrence of judges. Concurrence of 4 judges is
7necessary to the decision of any case; provided, however, the
8court in its discretion may assign any case to a commissioner
9for hearing and final decision, subject to whatever right of
10review the court by rule may choose to exercise. In matters
11involving claims made with respect to lapsed appropriations or
12the award of emergency funds under the Crime Victims
13Compensation Act, the decision of only one judge is necessary
14to award emergency funds.
15(Source: P.A. 92-286, eff. 1-1-02.)
 
16    (705 ILCS 505/19)  (from Ch. 37, par. 439.19)
17    Sec. 19. The Attorney General, or his assistants under his
18direction, shall appear for the defense and protection of the
19interests of the State of Illinois in all cases filed in the
20court, and may make claim for recoupment by the State.
21    For all claims arising under paragraph (b) of Section 8 of
22this Act:
23        (1) the Attorney General must confirm receipt of the
24    claim to the claimant and contact the State agency within

 

 

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1    5 days of receiving the claim from the court to confirm or
2    reject the veracity of the claim.
3        (2) the State agency must confirm or reject the
4    veracity of the claim with the Attorney General's office
5    within 45 days of being contacted by the Attorney General.
6        (3) The Attorney General must notify the claimant of
7    the State agency's decision and file a stipulation or
8    motion with the Court within 30 days of the State agency
9    confirming or rejecting the claim.
10(Source: Laws 1945, p. 660.)
 
11    (705 ILCS 505/21)  (from Ch. 37, par. 439.21)
12    Sec. 21. The court is authorized to impose, by uniform
13rules, a fee of $15 for the filing of a petition in any case in
14which the award sought is more than $500 $50 and less than
15$10,000 $1,000 and $35 in any case in which the award sought is
16$10,000 $1,000 or more; and to charge and collect for copies of
17opinions or other documents filed in the Court of Claims such
18fees as may be prescribed by the rules of the Court. All fees
19and charges so collected shall be forthwith paid into the
20State Treasury. For claims arising from paragraph (b) of
21Section 8 of this Act, when the Court rules in favor of the
22vendor, the filing fee shall be refunded to the claimant. The
23court may determine the form and manner of all filing fees and
24other charges due the court by rule.
25    A petitioner who is a prisoner in an Illinois Department

 

 

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1of Corrections facility who files a pleading, motion, or other
2filing that purports to be a legal document against the State,
3the Illinois Department of Corrections, the Prisoner Review
4Board, or any of their officers or employees in which the court
5makes a specific finding that it is frivolous shall pay all
6filing fees and court costs in the manner provided in Article
7XXII of the Code of Civil Procedure.
8    In claims based upon lapsed appropriations or lost warrant
9or in claims filed under the Line of Duty Compensation Act, the
10Illinois National Guardsman's Compensation Act, or the Crime
11Victims Compensation Act or in claims filed by medical vendors
12for medical services rendered by the claimant to persons
13eligible for Medical Assistance under programs administered by
14the Department of Healthcare and Family Services, no filing
15fee shall be required.
16(Source: P.A. 95-331, eff. 8-21-07.)
 
17    (705 ILCS 505/23)  (from Ch. 37, par. 439.23)
18    Sec. 23. Notwithstanding the exceptions for lapsed
19appropriations as stipulated by subsection (b) of Section 8 of
20this Act, it It is the policy of the General Assembly to make
21no appropriation to pay any claim against the State,
22cognizable by the court, unless an award therefor has been
23made by the court.
24(Source: Laws 1945, p. 660.)
 

 

 

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1    (705 ILCS 505/24)  (from Ch. 37, par. 439.24)
2    Sec. 24. Payment of awards.
3    (1) From funds appropriated by the General Assembly for
4the purposes of this Section the Court may direct immediate
5payment of:
6        (a) All claims arising solely as a result of the
7    lapsing of an appropriation out of which the obligation
8    could have been paid.
9        (b) All claims pursuant to the Line of Duty
10    Compensation Act.
11        (c) All claims pursuant to the "Illinois National
12    Guardsman's and Naval Militiaman's Compensation Act",
13    approved August 12, 1971, as amended.
14        (d) All claims pursuant to the "Crime Victims
15    Compensation Act", approved August 23, 1973, as amended.
16        (d-5) All claims against the State for unjust
17    imprisonment as provided in subsection (c) of Section 8 of
18    this Act.
19        (e) All other claims wherein the amount of the award
20    of the Court is less than $50,000.
21    (2) The court may, from funds specifically appropriated
22from the General Revenue Fund for this purpose, direct the
23payment of awards less than $100,000 $50,000 solely as a
24result of the lapsing of an appropriation originally made from
25any fund held by the State Treasurer. For any such award paid
26from the General Revenue Fund, the court shall thereafter seek

 

 

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1an appropriation from the fund from which the liability
2originally accrued in reimbursement of the General Revenue
3Fund.
4    (3) In directing payment of a claim pursuant to the Line of
5Duty Compensation Act, the Court must direct the Comptroller
6to add an interest penalty if payment of a claim is not made
7within 6 months after a claim is filed in accordance with
8Section 3 of the Line of Duty Compensation Act and all
9information has been submitted as required under Section 4 of
10the Line of Duty Compensation Act. If payment is not issued
11within the 6-month period, an interest penalty of 1% of the
12amount of the award shall be added for each month or fraction
13thereof after the end of the 6-month period, until final
14payment is made. This interest penalty shall be added
15regardless of whether the payment is not issued within the
166-month period because of the appropriation process, the
17consideration of the matter by the Court, or any other reason.
18    (3.5) The interest penalty payment provided for in
19subsection (3) shall be added to all claims for which benefits
20were not paid as of the effective date of P.A. 95-928. The
21interest penalty shall be calculated starting from the
22effective date of P.A. 95-928, provided that the effective
23date of P.A. 95-928 is at least 6 months after the date on
24which the claim was filed in accordance with Section 3 of the
25Line of Duty Compensation Act. In the event that the date 6
26months after the date on which the claim was filed is later

 

 

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1than the effective date of P.A. 95-928, the Court shall
2calculate the interest payment penalty starting from the date
36 months after the date on which the claim was filed in
4accordance with Section 3 of the Line of Duty Compensation
5Act. This subsection (3.5) of this amendatory Act of the 96th
6General Assembly is declarative of existing law.
7    (3.6) In addition to the interest payments provided for in
8subsections (3) and (3.5), the Court shall direct the
9Comptroller to add a "catch-up" payment to the claims of
10eligible claimants. For the purposes of this subsection (3.6),
11an "eligible claimant" is a claimant whose claim is not paid in
12the year in which it was filed. For purposes of this subsection
13(3.6), "'catch-up' payment" is defined as the difference
14between the amount paid to claimants whose claims were filed
15in the year in which the eligible claimant's claim is paid and
16the amount paid to claimants whose claims were filed in the
17year in which the eligible claimant filed his or her claim. The
18"catch-up" payment is payable simultaneously with the claim
19award.
20    (4) From funds appropriated by the General Assembly for
21the purposes of paying claims under paragraph (c) of Section
228, the court must direct payment of each claim and the payment
23must be received by the claimant within 60 days after the date
24that the funds are appropriated for that purpose.
25(Source: P.A. 100-1124, eff. 11-27-18.)".