101ST GENERAL ASSEMBLY
State of Illinois
2019 and 2020
HB4523

 

Introduced 2/5/2020, by Rep. Mary E. Flowers

 

SYNOPSIS AS INTRODUCED:
 
5 ILCS 160/17  from Ch. 116, par. 43.20
50 ILCS 205/4  from Ch. 116, par. 43.104

    Amends the State Records Act and the Local Records Act. Provides that the arrest records of a person for whom an investigation revealed not to be the individual the arresting officer believed him or her to be shall, by court order, be deleted or retracted (currently, arresting law enforcement agency required to delete or retract). Makes conforming changes.


LRB101 18702 RJF 68157 b

 

 

A BILL FOR

 

HB4523LRB101 18702 RJF 68157 b

1    AN ACT concerning government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The State Records Act is amended by changing
5Section 17 as follows:
 
6    (5 ILCS 160/17)  (from Ch. 116, par. 43.20)
7    Sec. 17. (a) Regardless of other authorization to the
8contrary, except as otherwise provided in subsection (b) of
9this Section, no record shall be disposed of by any agency of
10the State, unless approval of the State Records Commission is
11first obtained. The Commission shall issue regulations, not
12inconsistent with this Act, which shall be binding on all
13agencies. Such regulations shall establish procedures for
14compiling and submitting to the Commission lists and schedules
15of records proposed for disposal; procedures for the physical
16destruction or other disposition of records proposed for
17disposal; and standards for the reproduction of records by
18digital, photographic, or microphotographic processes with the
19view to the disposal of the original records. Such standards
20shall relate to the electronic digital process and format,
21quality of film used, preparation of the records for
22reproduction, proper identification matter on the records so
23that an individual document or series of documents can be

 

 

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1located on the film or electronic medium with reasonable
2facility, and that the copies contain all significant record
3detail, to the end that the photographic, microphotographic, or
4digital copies will be adequate.
5    Such regulations shall also provide that the State
6archivist may retain any records which the Commission has
7authorized to be destroyed, where they have a historical value,
8and that the State archivist may deposit them in the State
9Archives or State Historical Library or with a historical
10society, museum or library.
11    (b) Upon request from a chief of police, county sheriff, or
12State's Attorney, if a person has been arrested for a criminal
13offense and an investigation reveals that the person arrested
14was not in fact the individual the arresting officer believed
15him or her to be, the law enforcement agency whose officers
16made the arrest shall delete or retract the arrest records of
17that person whom the investigation revealed as not the
18individual the arresting officer believed him or her to be
19shall, by court order, be deleted or retracted. In this
20subsection (b), "arrest : "Arrest records" are as described in
21Section 4a of this Act.
22        "Law enforcement agency" means an agency of this State
23    which is vested by law or ordinance with the duty to
24    maintain public order and to enforce criminal laws or
25    ordinances.
26(Source: P.A. 99-363, eff. 1-1-16.)
 

 

 

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1    Section 10. The Local Records Act is amended by changing
2Section 4 as follows:
 
3    (50 ILCS 205/4)  (from Ch. 116, par. 43.104)
4    Sec. 4. (a) Except as otherwise provided in subsection (b)
5of this Section, all public records made or received by, or
6under the authority of, or coming into the custody, control or
7possession of any officer or agency shall not be mutilated,
8destroyed, transferred, removed or otherwise damaged or
9disposed of, in whole or in part, except as provided by law.
10Any person who knowingly, without lawful authority and with the
11intent to defraud any party, public officer, or entity, alters,
12destroys, defaces, removes, or conceals any public record
13commits a Class 4 felony.
14    Court records filed with the clerks of the Circuit Court
15shall be destroyed in accordance with the Supreme Court's
16General Administrative Order on Recordkeeping in the Circuit
17Courts. The clerks of the Circuit Courts shall notify the
18Supreme Court, in writing, specifying case records or other
19documents which they intend to destroy. The Supreme Court shall
20review the schedule of items to be destroyed and notify the
21appropriate Local Records Commission of the Court's intent to
22destroy such records. The Local Records Commission, within 90
23days after receipt of the Supreme Court's notice, may undertake
24to photograph, microphotograph, or digitize electronically any

 

 

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1or all such records and documents, or, in the alternative, may
2transport such original records to the State Archives or other
3storage location under its supervision.
4    The Archivist may accept for deposit in the State Archives
5or regional depositories official papers, drawings, maps,
6writings and records of every description of counties,
7municipal corporations, political subdivisions and courts of
8this State, when such materials are deemed by the Archivist to
9have sufficient historical or other value to warrant their
10continued preservation by the State of Illinois.
11    The officer or clerk depositing such records may, upon
12request, obtain from the Archivist, without charge, a certified
13copy or reproduction of any specific record, paper or document
14when such record, paper or document is required for public use.
15    (b) Upon request from a chief of police, county sheriff, or
16State's Attorney, if a person has been arrested for a criminal
17offense and an investigation reveals that the person arrested
18was not in fact the individual the arresting officer believed
19him or her to be, the law enforcement agency whose officers
20made the arrest shall delete or retract the arrest records of
21that person whom the investigation revealed as not the
22individual the arresting officer believed him or her to be
23shall, by court order, be deleted or retracted. In this
24subsection (b), "arrest : "Arrest records" are as described in
25Section 3b of this Act.
26        "Law enforcement agency" means an agency of a unit of

 

 

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1    local government which is vested by law or ordinance with
2    the duty to maintain public order and to enforce criminal
3    laws or ordinances.
4(Source: P.A. 98-1063, eff. 1-1-15; 99-363, eff. 1-1-16.)