Section 360.3  General Characteristics of Grants in-Aid

            a)         Grants-in-aid are subject to the Illinois Grant Funds Recovery Act [30 ILCS 705].

b)         Grants-in-aid are used for the following general purposes:

1)         To provide initial start-up funding for programs in their developmental stages.

2)         Demonstration or pilot projects.

3)         Research or other non-direct service projects.

4)         To promote local community-based programs in the areas that lack needed services.

5)         To promote programs of value to child welfare and youth service in general, even though the Department does not make direct use of them for its own clients.

c)         Grants are generally paid in advance or on a monthly or quarterly basis, as opposed to purchase of service contracts (see 89 Ill. Adm. Code 357:  Purchase of Service) that are paid based on units of service after the service has been provided.  However, grants may also be based on provision of a minimum level of units of service or a deliverable product.

d)         Other sources of support from the Department or the community should supplement grant support as the project moves from the development or demonstration phase to becoming an ongoing program.  Projects that are not eligible for financing from other Department funding sources may be considered for grant funding continuation provided the project's goals and objectives are being met, there is a continuing need for the project, no other funding sources are available and continued grant funds from the Department are available.  Department grants for the support of Children's Advocacy Centers can be provided after the first full year of operation only when supplemented by funding from community services.

e)         All grantees shall provide the Department with an audit report within 180 days after the close of the grantee's fiscal year in accordance with 89 Ill. Adm. Code 357.120 (Fiscal Reports and Records).  Additionally, all grantees shall provide the Department with reports as stipulated in the grant contract and keep fiscal and programmatic records that document the ways in which grant monies were spent and services were rendered in accordance with 89 Ill. Adm. Code 357.130 (Required Documentation).

f)         Disallowable costs for which grant monies may not be used are the same as the disallowable costs set forth in 89 Ill. Adm. Code 356.60 (Rate Setting).

(Source:  Amended at 29 Ill. Reg. 8724, effective June 8, 2005)