Section 535.90  Procedure for Institutional Transfers

a)         Intra-institutional Transfer

1)         When a committed person's assignment to a cell, room, or dormitory is changed, the individual shall generally be responsible for identifying all personal property and packing it in the containers provided.  Unless the committed person is in a single cell or room, the packing shall be done in the presence of an employee.

2)         If the committed person's behavior is threatening, violent, or dangerous, the transferring officer shall cause the committed person's personal property to be packed and inventoried in the presence of a witness.

A)        Property of adults which is allowed in the segregation or confinement area shall be forwarded to the individual in the segregation unit or other living area in which the individual is confined, whenever possible, prior to the end of the shift on which the transfer was made.

B)        Property of juveniles and adult property that is not allowed in the segregation or confinement area shall be secured until such time as the committed person is released from confinement.

C)        The inventory form shall be signed by the packing officer and the witness.  A copy of the inventory form shall be placed in the personal property container, and the container shall be sealed before being transported to the new location.  A copy of the inventory shall be given to the committed person; a copy shall be placed in the committed person's master record file; and a copy shall be maintained by the facility in the personal property files.

b)         Inter-institutional Transfers

1)         It is the responsibility of the sending facility to inform the committed person of personal property items which are not approved at the receiving facility.

2)         Prior to transfer, the committed person shall pack items acceptable to the receiving facility in approved containers and non-approved items in another container, taking an inventory of the items in each.  Inventory and packing shall be made in the presence of an employee.  Upon completion, a copy of the inventory record for approved property shall be placed in the approved container and the container shall be sealed.

3)         Non-approved items shall be disposed of in accordance with the procedures established in 20 Ill. Adm. Code 501.230 prior to the transfer, whenever possible.

4)         A copy of the inventory record for approved property shall be given to the committed person; a copy shall be placed in the committed person's master record file; and a copy shall be retained by the sending facility in the personal property files.

5)         At the time of repossession, the sealed container shall be opened in the presence of an employee, and the contents listed on the committed person's inventory record shall be checked against the one sealed in the box.  Any discrepancies shall be noted, and the employee and committed person shall sign the inventory form.  A copy of the inventory shall be maintained by the receiving facility in the personal property files and in the committed person's master record file.

(Source:  Amended at 14 Ill. Reg. 6765, effective May 1, 1990)