Section 1176.210  Types of Department Response

a)         The Department's Office of Press/Communications shall respond to a request for public records in one of four ways:

1)         Approve the request.

2)         Approve in part and deny in part.

3)         Deny the request.

4)         Notify the requestor of necessary delay in its processing as provided in Section 3(d) of FOIA. [5 ILCS 140/3]

b)         Upon approval of a request for public records, the Department may either provide the materials immediately, give notice that the materials shall be made available upon payment of reproduction costs or give notice of the time and place for inspection of records.

c)         A denial of a request for public records shall be made in writing.  It shall state the reasons for the denial in accordance with either Section 3(f) or Section 7 of FOIA [5 ILCS 140/3 and 7] and the names and titles of individuals responsible for the decision.  It shall also give notice of the requestor's right to appeal to the Secretary of the Department.

d)         Categorical requests creating an undue burden upon the Department shall be denied only after extending to the requestor an opportunity to confer in an attempt to reduce the request to manageable proportions in accordance with Section 3(f) of FOIA [5 ILCS 140/3(f)].

e)         Failure to respond to a written request within 7 working days may be considered by the requestor a denial of the request.

(Source:  Amended at 24 Ill. Reg. 13658, effective August 24, 2000)