TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.100 PURPOSE OF THE ACT AND THIS PART (REPEALED)
Section 295.100 Purpose of
the Act and this Part (Repealed)
(Source: Repealed at 36 Ill.
Reg. 13632, effective August 16, 2012)
 | TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.200 DEFINITIONS
Section 295.200 Definitions
Abuse – any
physical or mental injury or sexual assault inflicted on a resident, other than
by accidental means, in an establishment.
Act – the
Assisted Living and Shared Housing Act.
Activities
of daily living – eating, dressing, bathing, toileting, transferring, or
personal hygiene. (Section 10 of the Act)
Adequate – enough
in either quantity or quality, as determined by a reasonable person. This
determination shall be consistent with current professional standards of the
subject under review, to meet the needs of the residents of a facility under
the particular set of circumstances in existence at the time of review.
Administrative
warning – a notice to an establishment issued by the Department under Section
295.1060 that indicates that a situation, condition or practice in the
establishment violates the Act or this Part at the level of a Type 3 violation.
Applicant – the
individual, partnership, corporation, association, or other person that owns or
operates an assisted living or shared housing establishment and applies for a
license.
Appropriate – indicates
that a requirement is to be applied according to the needs of a particular
individual or situation, as determined by a reasonable person. This
determination shall be consistent with current professional standards of the
subject under review.
Assessment – see
Physician's assessment.
Assisted
living establishment or establishment – a home, building, residence, or any
other place where sleeping accommodations are provided for at least 3 unrelated
adults, at least 80% of whom are 55 years of age or older and where the
following are provided consistent with the purposes of the Act:
services
consistent with a social model that is based on the premise that the resident's
unit in assisted living and shared housing is his or her own home;
community-based
residential care for persons who need assistance with activities of daily
living, including personal, supportive, and intermittent health-related
services available 24 hours per day, if needed, to meet the scheduled and
unscheduled needs of a resident;
mandatory
services, whether provided directly by the establishment or by another entity
arranged for by the establishment, with the consent of the resident or
resident's representative; and
a physical
environment that is a homelike setting that includes the following and such
other elements as established by the Department: individual living units each
of which shall accommodate small kitchen appliances and contain private
bathing, washing, and toilet facilities, or private washing and toilet
facilities with a common bathing room readily accessible to each resident.
Units shall be maintained for single occupancy except in cases in which 2
residents choose to share a unit. Sufficient common space shall exist to
permit individual and group activities.
Assisted
living establishment or establishment does not mean any of the following:
A home,
institution, or similar place operated by the federal government or the State
of Illinois.
A long term
care facility licensed under the Nursing Home Care Act, a facility licensed
under the Specialized Mental Health Rehabilitation Act of 2013, a facility
licensed under the ID/DD Community Care Act, or a facility licensed under the MC/DD
Act. However, a facility licensed under any of those Acts may convert distinct
parts of the facility to assisted living. If the facility elects to do so, the
facility shall retain the Certificate of Need for its nursing and sheltered
care beds that were converted.
A hospital,
sanitarium, or other institution, the principal activity or business of which
is the diagnosis, care, and treatment of human illness and that is required to
be licensed under the Hospital Licensing Act.
A facility
for child care as defined in the Child Care Act of 1969.
A community
living facility as defined in the Community Living Facilities Licensing Act.
A nursing
home or sanitarium operated solely by and for persons who rely exclusively upon
treatment by spiritual means through prayer in accordance with the creed or tenets
of a well-recognized church or religious denomination.
A facility
licensed by the Department of Human Services as a community-integrated living
arrangement as defined in the Community-Integrated Living Arrangements
Licensure and Certification Act.
A
supportive residence licensed under the Supportive Residences Licensing Act.
The portion
of a life care facility as defined in the Life Care Facilities Act not licensed
as an assisted living establishment under the Act; a life care facility
may apply under the Act to convert sections of the community to assisted
living.
A
free-standing hospice facility licensed under the Hospice Program Licensing
Act.
A shared
housing establishment.
A
supportive living facility as described in Section 5-5.01a of the Illinois
Public Aid Code. (Section 10 of the Act)
Chemical
restraint – any drug that is used for discipline or convenience and is not
required to treat medical symptoms.
Comprehensive
assessment – see Physician's assessment.
Contract – a
legal document containing all information required by Section 90 of the Act
between the resident or his/her representative and the establishment, outlining
the rights and responsibilities of both parties.
Department –
the Department of Public Health. (Section 10 of the Act)
Developmental
disability – a severe, chronic disability of a person that:
is
attributable to a mental or physical impairment or combination of mental and
physical impairments;
is manifested
before the person attains age 22;
is likely to
continue indefinitely;
results in
substantial limitations in three or more of the following areas of major life
activity: self-care, receptive and expressive language, learning, mobility,
self-direction, capacity for independent living, and economic self-sufficiency;
and
reflects the
person's need for a combination and sequence of special, interdisciplinary or
generic care, treatment or other services that are of lifelong or extended
duration and are individually planned and coordinated.
Dietitian – a
person who is a licensed dietitian as provided in the Dietitian Nutritionist
Practice Act.
Direct care – the
provision of nursing care or assistance with feeding, dressing, movement,
bathing, or other personal needs.
Direct care
staff – any person who provides assistance with nursing care or assistance with
feeding, dressing, movement, bathing or other personal needs to a resident.
Direct
supervision – oversight of the establishment by the manager.
Director –
the Director of Public Health (Section 10 of the Act)
Emergency
situation – imminent danger of death or serious physical harm to a resident of
an establishment. (Section 10 of the Act)
Evaluation or
establishment evaluation – a determination by the establishment of a resident's
abilities and needs, which takes into account the physician's assessment
pursuant to Section 295.4000.
Existing
establishment – any establishment initially licensed as a health care facility
or approved for construction by the Department, or any establishment initially
licensed or operated by any other agency of the State of Illinois, prior to
September 1, 2023. Existing establishments shall meet the design and
construction standards for existing establishments.
Financial
exploitation – the act of obtaining control over the resident or his/her
property through deception or intimidation with the intent of depriving the
resident of the use, benefit or possession of his/her property.
Financial
viability – having sufficient assets to provide mandatory services and
utilities for at least a three-month period of time.
Floating License − an assisted living or shared housing
establishment license issued by the Department in accordance with Section
295.600 or 295.700 that authorizes the establishment to transfer licensure from
one individual living unit to another, in accordance with Section 32 of the Act
and Section 295.1110. A floating license applies to any number of individual
living units within the establishment up to, but not including, total capacity.
(Section 32 of the Act)
Full time – on
duty a minimum of 36 hours, four days per week.
Governing body
– the policy-making authority, whether an individual or a group, that exercises
general direction over the affairs of an establishment and establishes policies
concerning its operation and the welfare of the individuals it serves.
Guardian – a
person appointed under the Probate Act of 1975 as a guardian of the person or
guardian of the estate, or both, of a resident.
Home health
agency – a public agency or private organization that is licensed to provide
home health services under the Home Health, Home Services, and Home Nursing
Agency Licensing Act.
Intermittent
health-related services – health-related services provided episodically,
irregularly, or for a limited time period.
License – any
of the following types of licenses issued to an applicant or licensee by the
Department:
Probationary
license – a license issued to an applicant or licensee that has not held a
license under the Act prior to its application or pursuant to a license
transfer in accordance with Section 50 of the Act.
Regular
license – a license issued by the Department to an applicant or licensee that
is in substantial compliance with the Act and this Part. (Section 10
of the Act)
Licensed
health care professional – a registered professional nurse, an advanced
practice registered nurse, a physician assistant, and a licensed practical
nurse who holds a valid Illinois license under the applicable licensure
statute. (Section 10 of the Act)
Licensee – a
person, agency, association, corporation, partnership, or organization that has
been issued a license to operate an assisted living or shared housing
establishment. (Section 10 of the Act)
Manager (or
director of the establishment) – the individual in charge of overseeing and
responsible for the day-to-day operation of the establishment.
Mandatory
services – include the following:
3 meals per
day available to the residents prepared by the establishment or an outside
contractor;
housekeeping
services including, but not limited to, vacuuming, dusting, and cleaning the
resident's unit;
personal
laundry and linen services available to the residents provided or arranged for
by the establishment;
security
provided 24 hours each day including, but not limited to, locked entrances or
building or contract security personnel;
an
emergency communication response system, which is a procedure in place 24 hours
each day by which a resident can notify building management, an emergency response
vendor, or others able to respond to his or her need for assistance; and
assistance
with activities of daily living as required by each resident. (Section 10
of the Act)
Medication
administration – refers to a licensed health care professional employed by the
establishment engaging in administering routine insulin and vitamin B-12
injections, oral medications, topical treatments, eye and ear drops, or
nitroglycerine patches. (Section 70 of the Act)
Medication
reminders – reminding residents to take pre-dispensed, self administered
medication, observing the resident, and documenting whether or not the resident
took the medication. (Section 70 of the Act)
Neglect – a
failure by the establishment to provide services, as outlined in the service
delivery contract; a failure to notify the appropriate health care professional
that an assessment is necessary in accordance with the service plan; a failure
to modify a service plan, as appropriate, based on a new physician's
assessment; or a failure to terminate the residency of an individual whose
needs can no longer be met by the establishment, which failure results in an
avoidable decline in function.
Negotiated
risk – the process by which a resident, or his or her representative, may
formally negotiate with providers what risks each are willing and unwilling to
assume in service provision and the resident's living environment. The
provider assures that the resident and the resident's representative, if any,
are informed of the risks of these decisions and of the potential consequences
of assuming these risks. (Section 10 of the Act)
Negotiated
risk agreement – a binding agreement, in compliance with Section 295.2070,
describing conditions or situations that could put the resident at risk of harm
or injury, and describing the resident's agreement with the establishment for
how those conditions or situations are to be handled.
New
establishment – any establishment initially licensed as a health care facility
or approved for construction by the Department, or any establishment initially
licensed or operated by any other agency of the State of Illinois, on or after
September 1, 2023. New establishments shall meet the design and construction
standards for new establishments.
Nonmedical
services – optional services such as, but not limited to, transportation;
social, recreational, educational, and religious services; and shopping.
Nurse – a
registered nurse or a licensed practical nurse as defined in the Nurse Practice
Act.
Operator – the
person responsible for the control, maintenance and governance of the
establishment, its personnel and physical plant.
Optional
services – may include but are not limited to medication reminders,
supervision of self-administered medication, medication administration and
nonmedical services. (Section 70 of the Act)
Other resident
injury – occurs when a resident is alleged to have suffered physical or mental
harm and the allegation does not fall within the definition of abuse or
neglect.
Owner – the
individual, partnership, corporation, association, or other person who owns an
assisted living or shared housing establishment. In the event an assisted
living or shared housing establishment is operated by a person who leases or
manages the physical plant, which is owned by another person, "owner"
means the person who operates the assisted living or shared housing establishment,
except that if the person who owns the physical plant is an affiliate of the
person who operates the assisted living or shared housing establishment and has
significant control over the day to day operations of the assisted living or
shared housing establishment, the person who owns the physical plant shall
incur jointly and severally with the owner all liabilities imposed on an owner
under the Act. (Section 10 of the Act)
Person – any
individual, partnership, corporation, association, municipality, political
subdivision, trust, estate or other legal entity.
Physical
restraint – any manual method or physical or mechanical device, material, or
equipment attached or adjacent to the resident's body, that the individual
cannot remove easily and that restricts freedom of movement or normal access to
one's body.
Physician –
a person licensed under the Medical Practice Act of 1987 to practice medicine
in all of its branches. (Section 10 of the Act)
Physician's
assessment – a comprehensive assessment that includes an evaluation of the
resident's or prospective resident's physical, cognitive, and psychosocial
condition, completed by a physician. (Section 15 of the Act)
Residency
termination – the relocation or transfer of a resident from an establishment.
Resident – a
person residing in an assisted living or shared housing establishment.
(Section 10 of the Act)
Resident's
representative – a person, other than the owner, agent, or employee of an
establishment or of the health care provider unless related to the resident,
designated in writing by a resident to be his or her representative. This
designation may be accomplished through the Illinois Power of Attorney Act,
pursuant to the guardianship process under the Probate Act of 1975, or pursuant
to an executed designation of representative form specified by the Department.
(Section 10 of the Act)
Risk
management – the process by which an establishment assesses and addresses
potential liability.
Self – the
individual or the individual's designated representative. (Section 10 of
the Act)
Service
plan – a written plan developed and mutually agreed upon by the provider and
the resident; which shall be reviewed annually, or more often as the resident's
condition, preferences, or service needs change; and which shall serve
as a basis for the service delivery contract between the provider and the
resident. (Section 15 of the Act)
Severe
mental illness – a condition that is characterized by the presence of a major
mental disorder as classified in the Diagnostic and Statistical Manual of
Mental Disorders, Fifth Edition (DSM-V), where the individual is a person with
a substantial disability due to mental illness in the areas of self-maintenance,
social functioning, activities of community living and work skills, and the
disability specified is expected to be present for a period of not less than
one year, but does not mean Alzheimer's disease and other forms of dementia
based on organic or physical disorders. (Section 75(a)(6) of the Act)
Shared
housing establishment or establishment – a publicly or privately operated
free-standing residence for 16 or fewer persons, at least 80% of whom are 55
years of age or older and who are unrelated to the owners and one manager of
the residence, where the following are provided:
services
consistent with a social model that is based on the premise that the resident's
unit is his or her own home;
community-based
residential care for persons who need assistance with activities of daily
living, including housing and personal, supportive, and intermittent
health-related services available 24 hours per day, if needed, to meet the
scheduled and unscheduled needs of a resident; and
mandatory
services, whether provided directly by the establishment or by another entity
arranged for by the establishment, with the consent of the resident or the
resident's representative.
Shared
housing establishment or establishment does not mean the following:
A home, institution,
or similar place operated by the federal government or the State of Illinois.
A long term
care facility licensed under the Nursing Home Care Act, a facility licensed
under the Specialized Mental Health Rehabilitation Act of 2013, a facility licensed
under the ID/DD Community Care Act, or a facility licensed under the MC/DD Act.
A facility licensed under any of those Acts may, however, convert sections
of the facility to assisted living. If the facility elects to do so, the facility
shall retain the Certificate of Need for its nursing beds that were converted.
A hospital,
sanitarium, or other institution, the principal activity or business of which
is the diagnosis, care, and treatment of human illness and that is required to
be licensed under the Hospital Licensing Act.
A facility
for child care as defined in the Child Care Act of 1969.
A community
living facility as defined in the Community Living Facilities Licensing Act.
A nursing
home or sanitarium operated solely by and for persons who rely exclusively upon
treatment by spiritual means through prayer in accordance with the creed or tenets
of a well-recognized church or religious denomination.
A facility
licensed by the Department of Human Services as a community-integrated living
arrangement as defined in the Community-Integrated Living Arrangements
Licensure and Certification Act.
A
supportive residence licensed under the Supportive Residences Licensing Act.
A life care
facility as defined in the Life Care Facilities Act; a life care facility may
apply under the Act to convert sections of the community to assisted living.
A
free-standing hospice facility licensed under the Hospice Program Licensing
Act.
An assisted
living facility.
A
supportive living facility as described in Section 5-5.01a of the Illinois
Public Aid Code. (Section 10 of the Act)
Sheltered care
facility – a location licensed as a sheltered care facility under the Nursing
Home Care Act.
Significant
change in the resident's condition – a change in the resident's condition that
is substantial enough to indicate to a reasonable person that current supports
and services are insufficient, taking into account the resident's wishes as
addressed in any negotiated risk agreements in effect. A significant change is
not a temporary change in the individual's health with a predictable course,
such as a cold or the gradual deterioration in the ability to carry out
activities of daily living that accompanies the aging process.
Substantial
compliance – meeting requirements, except for unimportant omissions or defects,
given the particular circumstances involved.
Substantial
failure – the failure to meet requirements, other than unimportant omissions or
defects, given the particular circumstances involved.
Sufficient – same
as adequate.
Supervision
of self-administered medication – assisting the resident with self-administered
medication using any combination of the following: reminding residents to take
medication, reading the medication label to residents, checking the
self-administered medication dosage against the label of the medication,
confirming that residents have obtained and are taking the dosage as
prescribed, and documenting in writing that the resident has taken (or refused
to take) the medication. If residents are physically unable to open the
container, the container may be opened for them. Supervision of
self-administered medication shall be under the direction of a licensed health
care professional. (Section 70 of the Act)
Total
assistance – staff or another individual performs the entire activity of daily
living without participation by the resident. (Section 10 of the Act)
Unit – a
separate and physically identifiable space that is used for occupancy.
Valid license –
a license that is unsuspended, unrevoked, and unexpired.
(Source: Amended at 47 Ill.
Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.300 INCORPORATED AND REFERENCED MATERIALS
Section 295.300 Incorporated
and Referenced Materials
a) The following private and professional association standards
are incorporated in this Part.
1) The following standards of the National Fire Protection
Association (NFPA), which may be obtained from the National Fire Protection
Association, 1 Batterymarch Park, Quincy, MA 02169:
A) NFPA 101 (2012): Life Safety Code, Chapter 32, New Residential
Board and Care Occupancies and all appropriate references under Chapter 2
B) NFPA 101 (2012): Life Safety Code, Chapter 33, Existing
Residential Board and Care Occupancies for existing facilities and all
appropriate references under Chapter 2.
2) American Psychiatric Association, Diagnostic and Statistical
Manual of Mental Disorders, Fifth Edition, Text Revision DSM-5-TR (2022), available
at: https://appi.org/Products/dsm or from the American Psychiatric
Association, 800 Maine Avenue, SW, Suite 900, Washington, DC 20024.
b) The following federal guidelines are incorporated in this
Part: ADA Accessibility Guidelines (ADAAG), August 5, 2005, available at: https://www.govinfo.gov/content/pkg/FR-2005-08-05/pdf/05-15484.pdf or which may be obtained from the U.S. Access Board,
1331 F Street NW, Suite 1000, Washington, DC 20004-1111; info@access-board.gov.
c) All incorporations by reference of federal guidelines and the
standards of nationally recognized organizations refer to the standards on the
date specified and do not include any editions or amendments subsequent to the
date specified.
d) The following statutes and State rules are referenced in this
Part:
1) Federal statutes:
Americans with
Disabilities Act (42 U.S.C. 12101 et seq.)
2) State of Illinois statutes
A) Medical Practice Act of 1987 [225 ILCS 60]
B) Nurse Practice Act [225 ILCS 65]
C) Child Care Act of 1969 [225 ILCS 10]
D) Hospital Licensing Act [210 ILCS 85]
E) Nursing Home Care Act [210 ILCS 45]
F) ID/DD Community Care Act [210 ILCS 47]
G) Probate Act of 1975 [755 ILCS 5]
H) Illinois Public Aid Code [305 ILCS 5]
I) Illinois Administrative Procedure Act [5 ILCS 100]
J) Health Care Worker Background Check Act [225 ILCS 46]
K) Illinois Power of Attorney Act [755 ILCS 45/Art. IV]
L) Health Care Surrogate Act [755 ILCS 40]
M) Community-Integrated Living Arrangements Licensure and
Certification Act [210 ILCS 135]
N) Hospice Program Licensing Act [210 ILCS 60]
O) Freedom of Information Act [5 ILCS 140]
P) Alzheimer's Disease and Related Dementias Special Care
Disclosure Act [210 ILCS 4]
Q) Home Health, Home Services, and Home Nursing Agency Licensing
Act [210 ILCS 55]
R) Code of Civil Procedure [735 ILCS 5]
S) Dietetic Nutritionist Practice Act [225 ILCS 30]
T) Community Living Facilities Licensing Act [210 ILCS 35]
U) Supportive Residences Licensing Act [210 ILCS 65]
V) Life Care Facilities Act [210 ILCS 40]
W) Essential Support Person Act [210 ILCS 175]
X) MC/DD Act [210 ILCS 46]
3) State of Illinois rules
A) Capital Development Board, Illinois Accessibility Code (71 Ill.
Adm. Code 400)
B) Department of Public Health
i) Control of Notifiable Diseases and Conditions Code (77 Ill.
Adm. Code 690)
ii) Food Code (77 Ill. Adm. Code 750)
iii) Private Sewage Disposal Code (77 Ill. Adm. Code 905)
iv) Drinking Water Systems Code (77 Ill. Adm. Code 900)
v) Practice and Procedure in Administrative Hearings (77 Ill.
Adm. Code 100)
vi) Public Area Sanitary Practice Code (77 Ill. Adm. Code 895)
vii)
Control of Tuberculosis Code (77 Ill. Adm. Code 696)
viii) Health Care Worker Background Check Code (77 Ill. Adm. Code
955)
ix) Illinois Plumbing Code (77 Ill. Adm. Code 890)
(Source: Amended at 48 Ill.
Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.400 LICENSE REQUIREMENT
Section 295.400 License
Requirement
a) No person may establish, operate, maintain, or offer an
establishment as an assisted living establishment or shared housing
establishment as defined by the Act within this State unless and until he or
she obtains a valid license, which remains unsuspended, unrevoked, and
unexpired.
b) An entity that operates as an assisted living or shared
housing establishment as defined by the Act without a license shall be subject
to the provisions, including penalties, of the Nursing Home Care Act.
c) No entity shall use in its name or advertise "assisted
living" unless licensed as an assisted living establishment under the Act
or as a shelter care facility under the Nursing Home Care Act that also meets
the definition of an assisted living establishment under the Act, except
a shared housing establishment licensed under the Act may advertise
assisted living services.
d) No
public official, agent, or employee may place any person in, or recommend that
any person be placed in, or directly or indirectly cause any person to be
placed in, any establishment that meets the definition under the Act and
Section 295.200 that is being operated without a valid license. No public
official, agent, or employee may place the name of an unlicensed establishment
that is required to be licensed under the Act on a list of programs. (Section
25 of the Act)
(Source: Amended at 28 Ill.
Reg. 14593, effective October 21, 2004)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.500 APPLICATION FOR LICENSE
Section 295.500 Application
for License
a) An applicant shall provide the following
information, on forms provided by the Department, to be considered for
licensure:
1) The business name, street address, mailing address, and
telephone number of the establishment;
2) The name and mailing address of the owner or owners of the
establishment and, if the owner or owners are not natural persons,
identification of the type of business entity of the owners, and the names and
addresses of the officers and members of the governing body, or comparable
persons for partnerships, limited liability companies, or other types of
business organizations;
3) Financial information establishing that the project is
financially feasible, in one of the following forms:
A) A surety bond in an amount equal to at least three months
operating expenses;
B) An independent certified public accountant's report expressing
an opinion on the financial status of the establishment;
C) An audited financial report certifying the financial status of
the applicant;
D) The entity's most recent bond rating (less than two years old)
from Fitch's, Moody's, or Standard and Poor's rating agency that documents an
"A" rating or better;
E) Evidence of operation for at least two years of a facility
licensed under the Nursing Home Care Act, the MC/DD Act, ID/DD Community Care
Act, or the Assisted Living and Shared Housing Act; or
F) If the applicant is not able to provide any of the information
listed in subsections (a)(3)(A)-(E), the applicant may provide any other
information acceptable to the Department that demonstrates financial status.
4) The name and mailing address of the managing agent of the
establishment, whether hired under a management agreement or lease agreement,
if different from the owner or owners, and the name of the full‑time director
of the establishment;
5) Verification that the establishment has entered or will
enter into a service delivery contract as provided in Section 295.2030, as
required under the Act, with each resident or resident's representative;
6) The name and address of at least one natural person who
shall be responsible for dealing with the Department on all matters provided
for in the Act and this Part, on whom personal service of all
notices and orders shall be made, and who shall be authorized to accept service
on behalf of the owner or owners and the managing agent. Notwithstanding a
contrary provision of the Code of Civil Procedure, personal service on the
person identified pursuant to this subsection (a)(6) shall be considered
service on the owner or owners and the managing agent, and it shall not be a
defense to any action that personal service was not made on each individual or
entity;
7) The signature of the authorized representative of the owner
or owners;
8) Proof of an ongoing quality improvement program in
accordance with Section 295.2060;
9) Information about the number and types of units and the
maximum census;
10) Information about the mandatory and optional services
to be provided at the establishment;
11) Proof of compliance with applicable State and local
residential standards, as evidenced by completion of the Department's Code
Certification of Compliance form;
12) A copy of the standard contract offered to residents;
13) Documentation of adequate liability insurance; (Section
30 of the Act)
14) A completed Alzheimer's Disease and Related Dementias Special
Care Disclosure form; and
15) A schematic drawing of the establishment.
b) The
application shall indicate a request for either standard licensure or floating
licensure. An application for a floating license shall comply with Section 32
of the Act and Section 295.1110.
c) If
all units are not licensed, the establishment shall maintain documentation of
which units are providing assisted living services. This number shall not
exceed the number of units on the license. The entire building having any
licensed units shall meet the physical plant requirements of this Part.
d) If
the establishment does not have a permit under the Life Care Facilities Act and
the establishment requires entrance or application fees in excess of three
months of a resident's minimum fees, the establishment shall maintain a bond or
restricted account that guarantees the return of the resident's entrance fees
or the unused portion of his or her deposit if the establishment ceases to
operate.
e) To support regulatory activities necessary to implement the
Act, applications shall be accompanied by a nonrefundable fee of:
1) $2,000 for an assisted living establishment and $20 per licensed
unit; or
2) $1,000 for a shared housing establishment.
f) If
any of the information in the application changes during the application
process, the applicant shall notify the Department, in writing, of those
changes. The written notification will become a part of the licensee's file.
(Source:
Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.600 ISSUANCE OF AN INITIAL REGULAR LICENSE
Section 295.600 Issuance of
an Initial Regular License
a) Upon receipt and review of an application for a license and
review of the applicant establishment, the Director will issue a license
if he or she finds:
1) That the individual applicant, or the corporation,
partnership, or other entity if the applicant is not an individual, is a person
responsible and suitable to operate or to direct or participate in the
operation of an establishment by virtue of financial capacity, appropriate
business or professional experience, a record of lawful compliance with lawful
orders of the Department and lack of revocation of a license issued under the
Act, the Nursing Home Care Act, the Specialized Mental Health Rehabilitation
Act of 2013, the ID/DD Community Care Act, or the MC/DD Act during the previous
five years;
2) That the establishment is under the supervision of a
full-time manager who meets the requirements of Section 295.3010;
3) That the establishment has staff sufficient in number with
qualifications, adequate skills, education, and experience to meet the 24-hour
scheduled and unscheduled needs of residents and who participate in ongoing
training to serve the resident population;
4) That all employees who are subject to the Health Care
Worker Background Check Act meet the requirements of that Act and the requirements
of the Health Care Worker Background Check Code;
5) That the applicant is in substantial compliance with the
Act and this Part;
6) That the applicant pays all required fees; and
7) That, if the applicant establishment offers, advertises or markets
to provide specialized services for individuals with Alzheimer's disease and
related dementias through an Alzheimer's special care program, the applicant
has provided an accurate disclosure document to the Department in accordance
with the Alzheimer's Disease and Related Dementias Special Care Disclosure Act
and in substantial compliance with Section 150 of the Act and
Section 295.4060.
b) The Department will issue a regular license within 120 days
after receipt of an application that meets the requirements of the Act and this
Section.
c) The license shall state the physical location of the
establishment, the date the license was issued, and the expiration date of
the license. The license shall also state the number of resident units.
d) All regular licenses shall be valid for one year.
e) Each license shall be issued only for the premises and
persons named in the application, and shall not be transferable or assignable.
f) As
a condition of licensure under the Act and this Part, the
director of an establishment must participate in at least 20 hours of training
every two years to assist him or her in better meeting the needs of the
residents of the establishment and managing the operation of the establishment.
(Section 35 of the Act)
g) After the license is issued, the licensee shall advise the
Department within 30 days after any changes in the information required in
Section 295.500(a)(1), (2), (4), (6), (9), or (10).
h) The license shall be
posted in public view in the establishment.
(Source:
Amended at 48 Ill. Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.700 ISSUANCE OF A RENEWAL LICENSE
Section 295.700 Issuance of
a Renewal License
a) At least 120 days, but not more than 150 days, prior to
license expiration, the licensee shall submit an application for renewal of the
license, in such form and containing such information as the Department
requires. The application shall be accompanied by the fee prescribed in
Section 295.500. If the application is approved and the establishment
is in substantial compliance with all other licensure requirements, the Department
may renew the license for an additional period of 2 years at the request of the
licensee.
b) If
a licensee whose license has been renewed for 2 years under this Section
subsequently fails to meet any of the conditions set forth in the Act and
this Part, then, in addition to any other sanctions that the Department may
impose under the Act and this Part, the Department shall revoke
the 2-year license and replace it with a one-year license until the licensee
again meets all of the conditions set forth in Section 45 of the Act and
this Part.
c) If the application for renewal is not timely filed in
accordance with subsection (a) of this Section, the Department shall so
inform the licensee.
d) If appropriate, the renewal application shall not be
approved unless the applicant has provided to the Department an accurate
disclosure document in accordance with the Alzheimer's Disease and Related
Dementias Special Care Disclosure Act and Section 295.1100. (Section 45 of
the Act)
(Source: Amended at 36 Ill.
Reg. 13632, effective August 16, 2012)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.800 PROBATIONARY LICENSE
Section 295.800 Probationary
License
a) The Department may issue a probationary license within
90 days after receipt of a completed application for a regular license.
Circumstances in which a probationary license shall be issued include, but are
not limited to:
1) The applicant has not been previously licensed under the
Act;
2) The establishment is not in operation at the time the
application is made; (Section 40 of the Act)
3) The applicant is a sheltered care, intermediate care, or
skilled care facility converting beds to assisted living; or
4) Ownership of an establishment is transferred from the
person named in the license to any other person. (Section 50 of the Act)
b) A probationary license shall be valid for 120 days unless
sooner suspended or revoked in accordance with Section 295.1000 of this
Part.
c) Within 30 days prior to the termination of a probationary
license, the Department shall fully and completely review the establishment
and, if the establishment meets the applicable requirements for licensure
as set forth in the Act and this Part, shall issue a regular license.
d) If the Department finds that the establishment does not
meet the requirements for licensure but has made substantial progress toward
meeting those requirements, the license may be renewed once for a second
probationary license for a period not to exceed 120 days from the expiration
date of the initial probationary license. (Section 40 of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.900 DENIAL OF A LICENSE
Section 295.900 Denial of a
License
a) An application for a license may be denied for any of the
following reasons:
1) Failure to meet any of the standards set forth in the Act;
2) Failure to be in substantial compliance with this Part;
3) Conviction of the applicant, or if the applicant is a firm,
partnership, or association, of any of its members, or if a corporation, the
conviction of the corporation or any of its officers or stockholders, or of the
person designated to manage or supervise the establishment, of a felony or of
two or more misdemeanors involving moral turpitude during the previous five
years as shown by a certified copy of the record of the court of conviction;
4) Personnel insufficient in number or unqualified by training
or experience to properly care for the residents;
5) Insufficient financial or other resources to operate and
conduct the establishment in accordance with this Part;
6) Revocation of a license in Illinois during the
previous five years, if such prior license was issued to the individual
applicant, a controlling owner or controlling combination of owners of the
applicant; or any affiliate of the individual applicant or controlling owner of
the applicant and such individual applicant, controlling owner of the applicant
or affiliate of the applicant was a controlling owner of the prior license;
provided, however, that the denial of an application for a license pursuant to
this Section must be supported by evidence that the prior revocation renders
the applicant unqualified or incapable of meeting or maintaining an
establishment in accordance with this Part;
7) The establishment is not under the direct supervision of a
full-time manager; or (Section 55 of the Act)
8) Refusal to permit entry or review of the establishment by
any authorized officer, employee or agent of the Department. (Section 120
of the Act)
b) Immediately upon the denial of any application or
reapplication for a license under the Act, the Department shall notify the
applicant in writing. Notice of denial shall include a clear and concise
statement of the violations of the Act on which the denial is based and notice
of the opportunity for a hearing.
c) If the applicant or licensee wishes to contest the denial
of a license, it shall provide written notice to the Department of a request
for a hearing within 10 days after receipt of the notice of denial.
d) Upon the receipt of a request in writing for a hearing, the
Director or a person designated in writing by the Director to act as a hearing
officer shall conduct a hearing to review the decision. The hearing shall
begin within 30 days after the receipt of request for hearing and shall
be conducted in accordance with Section 60 of the Act and the Department's
Rules of Practice and Procedure in Administrative Hearings (77 Ill. Adm. Code
100). (Section 60 of the Act)
e) The Department may refuse to issue a license to any person
who fails to file a return, or to pay the tax, penalty or interest shown in a
filed return, or to pay any final assessment of tax, penalty or interest, as
required by any tax Act administered by the Illinois Department of Revenue,
until such time as the requirements of any such tax Act are satisfied.
(Section 65(e) of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1000 REVOCATION, SUSPENSION, OR REFUSAL TO RENEW A LICENSE
Section 295.1000 Revocation,
Suspension, or Refusal to Renew a License
a) The Department, after notice to the applicant or licensee,
may suspend, revoke, or refuse to renew a license in any case in which the
Department finds any of the following:
1) That there has been a substantial failure to comply with
the Act or this Part;
2) That there has been a conviction of the licensee, or of the
person designated to manage or supervise the establishment, of a felony or of
two or more misdemeanors involving moral turpitude during the previous five
years as shown by a certified copy of the record of the court of conviction;
3) That the personnel are insufficient in number or
unqualified by training or experience to properly care for the number and type
of residents served by the establishment;
4) That the financial or other resources are insufficient to
conduct and operate the establishment in accordance with this Part; or
5) That the establishment is not under the direct supervision
of a full-time manager. (Section 65(a) of the Act)
b) Notice under this Section shall include a clear and concise
statement of the violations on which the suspension, nonrenewal or
revocation is based, the statute or rule violated, and notice of the opportunity
for a hearing under Section 60 of the Act. (Section 65(b) of the Act)
c) If an establishment desires to contest the suspension, nonrenewal
or revocation of a license, the establishment shall, within 10 days after
receipt of notice under subsection (b) of this Section, notify the Department
in writing of its request for a hearing under Section 60 of the Act.
d) Upon receipt of the request the Department shall send
notice to the establishment and hold a hearing as provided under Section 60
of the Act. (Section 65(c) of the Act)
e) The effective date of suspension, nonrenewal or
revocation of a license by the Department shall be as provided in Section
65(d) of the Act. (Section 65(d) of the Act)
f) The Department may refuse to issue or may suspend the
license of any person who fails to file a return, or to pay the tax, penalty or
interest shown in a filed return, or to pay any final assessment of tax,
penalty or interest, as required by any tax Act administered by the Illinois
Department of Revenue, until such time as the requirements of any such tax Act
are satisfied. (Section 65(e) of the Act)
g) Pursuant to Section 10-65 of the Illinois Administrative
Procedure Act, licensees who are individuals are subject to revocation or
denial of renewal of licensure if the individual is more than 30 days
delinquent in complying with a child support order.
h) The Department may extend the effective date of license
revocation, suspension or expiration if necessary to permit relocation of
residents.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1010 TRANSFER OF OWNERSHIP
Section 295.1010 Transfer of
Ownership
a) An establishment license is not transferable or applicable to
any location, establishment, management agent or ownership other than that
indicated on the application and license.
b) Whenever ownership of an establishment is transferred from
the person named in the license to any other person, the transferee must obtain
a new probationary license. The transferee shall notify the Department of the
transfer and apply for a new license at least 30 days prior to final transfer.
(Section 50(a) of the Act)
c) The transferor shall notify the Department at least 30 days
prior to final transfer. The transferor shall remain responsible for the
operation of the establishment until such time as a probationary license is
issued to the transferee. (Section 50(b) of the Act)
d) The transferor shall remain liable for all penalties assessed
against the establishment that are imposed for violations occurring prior to
transfer of the license. The license granted to the transferee shall be
subject to any agreements made by the previous owner and approved by the
Department to remedy the violation. If there are outstanding violations that
have not been remedied, the Department may require that the violations be
corrected prior to the issuance of a license.
e) The residents shall be informed of any transfer of ownership
of the establishment.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1020 INFORMATION TO BE MADE AVAILABLE TO THE RESIDENT BY THE LICENSEE
Section 295.1020 Information
to Be Made Available to the Resident by the Licensee
a) Each establishment shall provide a resident or representative
with the following information at the time the resident is accepted into the
establishment:
1) A copy of current resident policies or a resident handbook;
2) Whether each unit has independent heating and cooling controls
and their location;
3) The establishment's policy concerning response to medical
emergency situations; and
4) Whether the establishment provides therapeutic diets.
b) The current telephone numbers for:
1) The Illinois Department of Public Health's Office of Health
Care Regulation and Assisted Living Complaint Registry;
2) The Illinois Department on Aging Senior Helpline;
3) The Department on Aging Long-Term Care Ombudsman Program; and
4) 911 or other local emergency response.
c) The establishment's license issued under the Act and this Part
shall be posted in public view in the establishment.
d) The establishment shall make available for review the results
of the most recent Department survey and any statement of correction currently
in effect.
e) The establishment shall make available for review any waiver
or variance currently in effect.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1030 INFORMATION TO BE MADE AVAILABLE TO THE PUBLIC BY THE DEPARTMENT
Section 295.1030 Information
to Be Made Available to the Public by the Department
a) Individuals may request information from the Department
concerning an establishment by submitting a written request to the Department
and paying reasonable copying fees for documents in excess of 20 pages. Such
information may include, but is not limited to:
1) Ownership,
2) Licensure status,
3) Frequency of complaints,
4) Disposition of substantiated complaints, and
5) Disciplinary actions. (Section 110(f) of the Act)
b) Other information shall be available from the Department
through the Freedom of Information Act.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1040 TECHNICAL INFRACTIONS
Section 295.1040 Technical
Infractions
a) A technical infraction is a situation in which the
establishment's failure to meet a requirement of this Part does not result in
harm and does not have a significant negative impact on the delivery of
services to residents. A technical infraction may include a Type 3 violation
that is identified and corrected during the on-site survey review process.
b) The establishment shall be required to correct a technical
infraction. If the establishment has taken steps to correct the technical
infraction, no fine, violation, or sanction shall be imposed.
c) Repeat of the same technical infraction during subsequent
on-site surveys may result in a Type 3 violation.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1050 VIOLATIONS
Section 295.1050 Violations
For the purpose of this Section,
the following definitions apply:
Violation – a
situation in which the requirements of this Part are not met due to the conduct
of the establishment or its staff, either by an improper action or the failure
to take an action. A violation may only be based upon the licensee's improper
conduct or the conduct of the licensee's staff.
Type 3
violation – an act or omission by the establishment or its staff, except by
accidental means, that causes a significant negative impact on the delivery of
services to the residents of the establishment. The establishment shall be
required to participate in a consultative review with the Department unless the
establishment has taken corrective action within a time frame agreed upon
between the Department and the establishment.
Type 2
violation – an act or omission by the establishment or its staff that causes
harm to a resident or creates a substantial probability of harm to a resident
or residents.
Type 1
violation – an act or omission by the establishment or its staff that causes
severe harm or the death of a resident or creates a substantial probability of severe
harm to a resident or residents.
(Source:
Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1060 REMEDIES AND SANCTIONS
Section 295.1060 Remedies
and Sanctions
a) The Department may impose the following remedies and sanctions
upon an establishment that is found to have committed a violation:
1) In addition to other remedies, the Department may conduct a
consultative conference with administrative staff who oversee the daily
operations of the establishment to identify remedial actions to address a
violation. At the Department’s discretion the consultative conference may be
part of the on-site review, via teleconference, or other means of
communication. Failure to meet the requirements established in the consultative
conference will result in a higher sanction if the establishment does not come
into compliance.
2) A statement of correction shall be required for all levels of
violation, either offered by the establishment or imposed by the Department. A
statement of correction must be submitted by the licensee within 15 days after
the notification to the establishment of the statement of finding or violation.
A statement of correction must be in writing and must contain:
A) A description of the specific corrective action the
establishment is taking for each finding or violation;
B) A description of the steps that will be taken to avoid future
occurrences; and
C) A specific date by which the correction shall be completed.
3) An administrative warning may be imposed by the Department for
any Type 3 violation.
4) Mandatory training may be required of establishment staff as a
remedy for any violation.
5) A directed plan of correction may be imposed for initial violations
and repeat violations after the establishment fails to submit or carry out its
own statement of correction or the establishment's plan fails to address the
issue. The Department may impose an immediate plan of correction for a Type 1
violation.
6) Fines shall be imposed as follows:
A) The Department will impose a fine of up to $500 for an initial
Type 2 violation.
B) The Department will impose a fine of up to $1000 on any
provider that has repeat Type 2 violations at a subsequent on-site inspection.
C) The Department will impose a fine of up to $2000 for initial Type
1 violations.
D) The Department will impose a fine of up to $10,000 on any
provider that has a repeat Type 1 violation or when the Director or the
Director’s designee determines that a serious and immediate threat exists.
7) A revocation of an establishment's license may occur when
other remedies and sanctions have been progressively applied and the
establishment has not achieved compliance. The decision to revoke a license
may only be made by the Director of the Department or the Director’s designee.
b) Remedies and sanctions shall be evaluated and imposed on the
basis of the:
1) Gravity of the violation;
2) Severity of the violation;
3) Pattern of occurrences of the same or similar violations; and
4) History of compliance with the Act and this Part.
c) An unlicensed assisted living or shared housing establishment
or an entity that violates Section 295.400(a), (b) or (c) shall be assessed a
civil penalty not to exceed $3,000. The entity will also be referred to the
Department's Bureau of Long-Term Care for review and possible referral to the
Office of the Attorney General.
d) Any licensee preventing the Department from carrying out its
duties under this Section shall have its license revoked or suspended and be
subject to a fine of not more than $250 per day for each day the Department is
prevented from carrying out its duties.
e) Any establishment caring for a resident whose care needs
exceed those authorized under the Act shall be fined $500 for the first
violation and $1,000 for each subsequent violation. Each day a violation
continues shall be deemed a separate violation. (Section 135(b) of the
Act) The establishment shall not be found in violation if a sudden change in a
resident's condition, making the resident ineligible for residency, has
occurred within the last 72 hours, the establishment is actively attempting to
find placement for the resident in an alternative care setting, and the
establishment has initiated involuntary termination of residency proceedings.
An establishment shall be deemed to be "actively attempting" to find
alternative placement if the following occurs:
1) The establishment is assisting the resident in finding
alternative placement; and
2) A reasonable relocation plan is in place, including a time
frame and provision of services in the interim.
f) An
establishment that fails to conduct a health care worker background check as
required by Section 295.3040 shall be fined $100 for each offense.
(Source:
Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1070 ANNUAL ON-SITE REVIEW AND COMPLAINT INVESTIGATION PROCEDURES
Section 295.1070 Annual
On-Site Review and Complaint Investigation Procedures
a) The Department will conduct an annual unannounced
on-site visit at each assisted living and shared housing establishment to
determine compliance with the applicable licensure requirements and standards
as set forth in the Act and this Part. Additional visits may be conducted
without prior notice to the assisted living or shared housing establishment.
(Section 110(a) of the Act)
b) The purpose of the annual on-site review shall be to ensure
establishments' compliance with this Part and to assist the licensee in meeting
the requirements of this Part and providing quality services to the consumer. The
visit shall focus on solving resident issues and concerns, and the quality
improvement process implemented by the establishment to address resident
issues. (Section 30(a) of the Act) The on-site review shall be conducted
in a collaborative manner, with the Department and the establishment focused on
meeting the needs of the residents.
c) The review shall address the following issues:
1) Assessment, service plan and services provided to ensure that
resident needs are met;
2) Staff sufficient in numbers and with appropriate skill,
education and training to provide services required by the resident population;
3) Compliance with the Health Care Worker Background Check Act and
the Essential Support Person Act;
4) Compliance with service delivery contracts and lease
agreements;
5) Grievance procedures;
6) Service plan, negotiated risk, and protection of individual
rights and resident's involvement in directing their own care;
7) Quality improvement policies and procedures to determine
whether an effective procedure is in place. Quality improvement policies shall
not be used as the sole criterion for issuance of a violation;
8) Whether an annual resident satisfaction survey has been
conducted;
9) Compliance with physical plant, health and sanitation, and
food preparation requirements as set forth in this Part;
10) Any complaints not reviewed through an on-site review; and
11) Incident and accident reports that are required to be
submitted to the Department.
d) An establishment shall not restrict or hamper access by
Department staff to the building, residents or designated records required to
conduct routine or periodic review or investigations. A resident may limit
access to their private dwelling space to reviewers, except if suspected
violations exist that may pose a threat to the resident's or others' health,
safety or well-being. A resident may also elect to limit access to themselves
and their records, except as required as a condition of payment for publicly
funded housing and/or services.
e) When the Department identifies a technical infraction during
an on-site inspection, the Department representative shall engage the
establishment staff in a consultative conference. If the establishment
resolves the technical infraction prior to the end of the on-site inspection,
no violation shall be deemed to exist and no violation shall be reported. The
Department may recommend methods of addressing the technical infraction.
f) Prior to concluding the on-site inspection, the Department
representative will meet with the manager regarding any identified technical
infraction. The Department will allow the establishment an opportunity to
discuss the technical infraction and to present any evidence that indicates
that the technical infraction did not exist or evidence related to the level of
the violation.
g) The Department will provide the establishment with a written
statement of findings and violations via U.S. mail or other electronic means
within 10 business days after exiting the on-site inspection.
h) The establishment shall file a statement of correction within 15
days after receipt of the statement of findings and violations. The statement
of correction shall describe the action taken by the establishment to address
the violation. Each statement of correction shall be based on an assessment by
the establishment of the conditions or occurrences that are the basis for the
violation and evaluation of the practices, policies, and procedures that have
caused or contributed to the conditions or occurrences. Evidence of such
assessment and evaluation shall be maintained by the establishment. Each statement
of correction shall include:
1) A
description of the specific corrective action the facility is taking, or plans
to take, to abate, eliminate, or correct the violation cited in the notice;
2) A
description of the steps that will be taken to avoid future occurrences of the
same and similar violations; and
3) A
specific date by which the corrective action will be completed.
i) The establishment may also submit a statement of dispute
regarding any of the alleged violations within 15 days after receiving the
statement of findings and violations. The Department shall review all
statements of dispute submitted prior to making its final determination that a
violation exists or of the level of the violation. If the Department does not
make a change to the statement of violations based upon the statement of
dispute, it shall provide a brief justification of its determination in writing
and the establishment shall submit a statement of correction pursuant to
subsections (j) through (m).
j) The Department will review each statement of correction to
ensure it provides for the abatement, elimination, or correction of the finding
or violation. The Department will reject a submitted plan if it finds any of
the following deficiencies:
1) The plan does not appear to address the
conditions or occurrences that are the basis of the finding or violation and an
evaluation of the practices, policies, and procedures that have caused or
contributed to the conditions or occurrences.
2) The plan is not specific enough to indicate the
actual actions the establishment will be taking to abate, eliminate, or correct
the finding or violation.
3) The plan does not provide for measures that will
abate or eliminate or correct the finding or violation.
4) The plan does not provide steps that will avoid
future occurrences of the same and similar findings or violations.
5) The plan does not provide for timely completion
of the corrective action, considering the seriousness of the violation, any
possible harm to the residents, and the extent and complexity of the corrective
action.
k) When the Department rejects a submitted statement of
correction, it will notify the establishment in writing and will specify the
reason for the rejection. The establishment must submit an acceptable plan of
correction within 30 days after receiving the notice of rejection. Failure to
submit a revised acceptable plan of correction may result in suspension or loss
of license under Section 295.1060(d).
l) The notice of findings shall include the reason for the
determination and a statement of the right to appeal the determination pursuant
to the Department's Rules of Practice and Procedure in Administrative Hearings.
m) Whenever
there is a revisit for a Type 1 violation or a pervasive pattern of Type 2
violations, the Department will conduct the on-site revisit within 30 days
after the Department's receipt of the statement of correction or within 30 days
after the corrective action is completed to confirm that the establishment has
carried out the corrective action. Nothing prohibits the Department from
conducting a revisit at any time.
(Source:
Amended at 48 Ill. Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1080 WAIVERS
Section 295.1080 Waivers
a) The Department may grant a waiver from this Part if the
licensee or applicant can demonstrate that an alternative is available to
ensure the residents' health, safety, and welfare.
b) An applicant or licensee shall submit a written request for a
waiver on a Department-provided form that includes:
1) The applicant's or licensee's name;
2) The name, address, and license number, if applicable, of the
assisted living or shared housing establishment;
3) The specific Section of this Part for which the applicant is
requesting a waiver;
4) The reason or reasons why an applicant is not able to comply
with the requirement; and
5) An alternative that ensures that the health, safety, and
welfare of residents are protected.
c) The Department shall evaluate a request for a waiver as
follows:
1) Review the written request;
2) Verify the submitted documentation;
3) If the requested waiver involves a physical plant requirement,
inspect the establishment; and
4) If applicable, discuss the waiver with the establishment's
manager or manager's designee, residents or representatives, or any individual
the Department determines is necessary to evaluate the request.
d) If the Department issues a waiver, the Department shall
provide a written notice to the applicant or licensee within 90 days after
receipt of the request for a waiver.
e) The Department shall issue a notice of denial within 90 days
if the Department determines that the proposed alternative does not ensure that
the health, safety and welfare of the residents are protected.
f) The Department shall withdraw a waiver if:
1) A licensee does not comply with the conditions of the waiver
as approved by the Department;
2) The Department determines that the health, safety, or welfare
of residents is not protected by the waiver;
3) The condition of the physical plant has deteriorated or its
use substantially changed so that the basis upon which the waiver was issued is
materially different; or
4) The establishment is renovated or remodeled in such a way as
to permit compliance.
g) The Department may limit the time period that a waiver is in
effect.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1090 COMPLAINTS
Section 295.1090 Complaints
The Department will
conduct an on-site review and evaluation of an assisted living or shared
housing establishment found to be in violation of the Act within a specified
period of time based on the gravity and severity of the violation and any
pervasive pattern of occurrences of the same or similar violations.
(Section 110(c) of the Act)
a) Complaints may be submitted either in writing, by telephone,
or by other electronic means to the Department's Central Complaint Registry.
b) The Department will conduct an on-site investigation (see
Section 295.1070) of all complaints alleging abuse or neglect within seven days
after the receipt of the complaint, except that complaints of abuse or neglect
that indicate that a resident's life or safety is in imminent danger shall be
investigated within 24 hours after receipt of the complaint. All other
complaints will be investigated within 30 days after the receipt of the
complaint.
c) The Department may address those complaints that do not
require an on-site review through record review and/or telephone interviews.
d) At the initiation of a complaint investigation, the Department
may inform the establishment that a complaint has been filed and of the
specific nature of the complaint so that the identity of the complainant or
resident involved is not disclosed.
e) The Department will review and consider any information
submitted by the establishment in response to an investigation.
f) The Department will determine whether the Act or this Part has
been violated and will inform the complainant and the establishment of its
findings in writing within 20 days after its determination. The notice of such
findings shall include the reason for the determination and a statement of the
right to appeal pursuant to the Department's Rules of Practice and Procedure in
Administrative Hearings.
(Source:
Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1100 ALZHEIMER'S DISEASE AND RELATED DEMENTIAS SPECIAL CARE DISCLOSURE
Section 295.1100 Alzheimer's
Disease and Related Dementias Special Care Disclosure
An establishment that offers,
advertises or markets to provide care for persons with Alzheimer's disease and
related dementias through an Alzheimer's special care program shall
disclose to the Department and to a potential or actual resident
of the establishment the following information in writing:
a) The form of care or treatment that distinguishes the
establishment as suitable for persons with Alzheimer's disease and related
dementias;
b) The philosophy of the establishment concerning the
care or treatment of persons with Alzheimer's disease and related dementias;
c) The establishment's pre-admission, admission, and discharge
procedures;
d) The establishment's assessment, care planning, and
implementation guidelines in the care and treatment of persons with Alzheimer's
disease and related dementias, including whether residents are or are not
monitored about eating, drinking, and personal hygiene; whether residents will
be monitored for potentially dangerous behavior while in their rooms; and
whether a resident representative will be contacted with concerns that might
require a change in the service plan;
e) The establishment's minimum and maximum staffing
ratios, specifying the general licensed health care provider to resident ratio
and the trainee health care provider to resident ratio;
f) The establishment's physical environment,
including whether doors are monitored;
g) Activities available to residents at the
establishment;
h) The role of family members in the care of residents at
the establishment; and
i) The costs of care and treatment under the program.
(Section 15 of the Alzheimer's Disease and Related Dementias Special Care
Disclosure Act)
(Source: Amended at 36 Ill.
Reg. 13632, effective August 16, 2012)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.1110 FLOATING LICENSES
Section
295.1110 Floating Licenses
a) A
floating license is an assisted living or shared housing establishment license
issued by the Department in accordance with Section 295.600 or 295.700, which
applies to any number of individual living units within the establishment up
to, but not including, total capacity. (Section 32 of the Act) A floating
license authorizes the establishment to transfer licensure from one individual
living unit to another, in accordance with Section 32 of the Act and this
Section.
b) A
floating license may be requested, on forms provided by the Department, with
either an initial licensure application or a renewal licensure application.
The application must specify the number of individual living units within
the establishment that are to be licensed (Section 32 of the Act)
and shall include a list of the living units that will be designated as
licensed living units under the floating license.
c) Sections 25 and 32 of the Act and Section
295.400 of this Part prohibit any
person from establishing, operating, maintaining, or offering an
establishment as an assisted living establishment or shared housing
establishment, as defined by the Act, unless and until he or she obtains
a valid license, which remains unsuspended, unrevoked, and unexpired.
(Section 25 of the Act)
d) A
location for which a floating license is requested shall, at all times, meet
the following qualifications:
1) 80% of the residents are
at least 55 years of age or older;
2) The
location is operated as housing for the elderly, as demonstrated by one
of the following:
A) The
location is currently operating entirely as housing for the elderly, is not
providing assisted living services, and is not in violation of Section 295.400;
or
B) Some
of the living units are currently licensed as assisted living or shared
housing, and the remaining living units are operated as housing for the elderly;
3) The
location meets the construction and operating standards contained in Section
20 of the Act and Subpart I of this Part;
4) The
location must have staff adequate to meet the scheduled and unscheduled
needs of the residents residing in licensed living units; and
5) All
staff providing services to licensed living units must meet the requirements of
the Act and this Part. (Section 32 of the Act)
e) An
establishment that is issued a floating license shall not designate more than
the number of living units indicated on the license as licensed living units.
To be designated as a licensed living unit, the living unit and the living
unit's resident shall meet
the requirements of the Act and this Part. (Section 32 of the
Act)
f) All
mandatory services must be made available to residents of
licensed living units, in accordance with Section 10 of the Act and Section
295.4020 of this Part. Residents of licensed living units may receive any
optional services permitted under the establishment's license.
g) Establishments
may provide services under the Act and this Part only in the
individual living units designated as licensed units. (Section 32 of the
Act)
h) Designation
as a licensed unit may be temporary to accommodate a resident's changing needs
without requiring a resident to move. (Section 32 of the Act) A living
unit that is temporarily designated as a licensed living unit shall meet the requirements of the Act
and this Part.
i) An
establishment with a floating license must keep a current written list of those
units designated under the floating license. (Section 32 of the Act)
The establishment shall provide
the Department with a list of
designated units in
accordance with subsections (m) and (n).
j) If
a resident elects to receive assisted living services in a unit that is
not licensed and the unit qualifies for licensure under this Section, the
establishment must notify the resident that the unit must be licensed and the
requirements of the Act and this Part must be met before assisted
living services can be provided to residents in that unit. (Section 32
of the Act)
k) The
establishment shall maintain records in accordance with Sections 295.7000 and
295.7010 for all licensed living units and all residents residing in licensed
living units.
l) The
Department shall conduct an annual unannounced on-site visit at each assisted
living and shared housing establishment to determine compliance with the
Act and this Part. Additional visits may be conducted without prior notice
to the assisted living or shared housing establishment. (Section 110(a) of
the Act)
m) Upon
the initiation of an initial licensing inspection or annual inspection, the
establishment shall provide to the Department a list of the units designated
under the floating license in which residents are receiving services subject to
the Act. (Section 32 of the Act)
n) Upon
the initiation of a complaint investigation, the establishment shall provide to
the Department a list of the units designated under the floating license in
which residents were receiving services subject to the Act at
the time that the situation being investigated was alleged to have occurred.
(Section 32 of the Act)
(Source: Added at 36 Ill.
Reg. 13632, effective August 16, 2012)
SUBPART B: POLICIES
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2000 RESIDENCY REQUIREMENTS
Section 295.2000 Residency
Requirements
a) No individual shall be accepted for residency or remain in
residence if the establishment cannot provide or secure appropriate services,
if the individual requires a level of service or type of service for which the
establishment is not licensed or which the establishment does not provide, or
if the establishment does not have the staff appropriate in numbers and with
appropriate skill to provide such services. (Section 75(a) of the Act)
b) Only adults may be accepted for residency. (Section
75(b) of the Act)
c) A person shall not be accepted for residency if:
1) The person poses a serious threat to themselves or
to others;
2) The person is not able to communicate their needs
in any manner and no resident representative residing in the establishment,
and with a prior relationship to the person, has been appointed to direct the
provision of services;
3) The person requires total assistance with 2 or more
activities of daily living;
4) The person requires the assistance of more than one paid
caregiver at any given time with an activity of daily living;
5) The person requires more than minimal assistance in moving
to a safe area in an emergency. For the purpose of this Section, minimal
assistance means that the resident is able to respond, with or without
assistance, in an emergency to protect themselves, given the staffing and
construction of the building;
6) The person has a severe mental illness, which for the
purposes of this Section means a condition that is characterized by the
presence of a major mental disorder as classified in the Diagnostic and
Statistical Manual of Mental Disorders, Fifth Edition, Text Revision DSM-5-TR,
where the individual is a person with a substantial disability due to mental
illness in the areas of self-maintenance, social functioning, activities of
community living and work skills, and the disability specified is expected to
be present for a period of not less than one year, but does not mean
Alzheimer's disease and other forms of dementia based on organic or physical
disorders. Nothing in this Section is meant to prohibit an individual with
a diagnosis of depression from living in an establishment so long as the
resident is not substantially disabled in the areas of self-maintenance, social
functioning, activities of community living, and work skills;
7) The person requires intravenous therapy or intravenous
feedings unless self-administered or administered by a qualified, licensed
health care professional;
8) The person requires gastrostomy feedings unless
self-administered or administered by a licensed health care professional;
9) The person requires insertion, sterile irrigation, and
replacement of catheter, except for routine maintenance of urinary catheters,
unless the catheter care is self-administered or administered by a licensed
health care professional;
10) The person requires sterile wound care unless care is
self-administered or administered by a licensed health care professional;
11) The person is a diabetic requiring routine insulin
injections unless the injections are self-administered or administered by a
licensed health care professional;
12) The person requires treatment of stage 3 or stage 4
decubitus ulcers or exfoliative dermatitis; or
13) The person requires 5 or more skilled nursing visits per
week for conditions other than those listed in subsection (c)(12) for a
period of 3 consecutive weeks or more except when the course of treatment is
expected to extend beyond a 3 week period for rehabilitative purposes and is
certified as temporary by a physician. (Section 75(c) of the Act)
d) A resident with a condition listed in subsection (c) shall
have their residency terminated in accordance with Section 295.2010.
(Section 75(d) of the Act)
e) Residency shall be terminated in accordance with
Section 295.2010 when services available to the resident in the
establishment are no longer adequate to meet the needs of the resident. This
provision shall not be interpreted as limiting the authority of the Department
to require the residency termination of individuals. (Section 75(e) of the
Act)
f) Subsection (d) of this Section shall not apply to
terminally ill residents who receive or would qualify for hospice care and such
care is coordinated by a hospice program licensed under the Hospice Program
Licensing Act or other licensed health care professional employed by a licensed
home health agency and the establishment and all parties agree to the continued
residency. (Section 75(f) of the Act)
g) Subsections (c)(3), (4), (5), and (9) shall not apply to
individuals who are quadriplegic or paraplegic, or individuals with
neuro-muscular diseases, such as muscular dystrophy and multiple sclerosis, or
other chronic diseases and conditions if the individual is able to communicate their
needs and does not require assistance with complex medical problems, and the
establishment is able to accommodate the individual's needs. (Section
75(g) of the Act)
h) For
the purposes of subsections (c)(7) through (10), a licensed health care
professional may not be employed by the owner or operator of the establishment,
its parent entity, or any other entity with ownership common to either the
owner or operator of the establishment or parent entity, including but not
limited to an affiliate of the owner or operator of the establishment. Nothing
in this Section is meant to limit a resident's right to choose their
health care provider. (Section 75(h) of the Act)
i) Before
a prospective resident's admission to an assisted living establishment or a
shared housing establishment that does not provide medication administration as
an optional service, the establishment shall advise the prospective resident to
consult a physician to determine whether the prospective resident should obtain
a vaccination against pneumococcal pneumonia or influenza, or both.
(Section 76 of the Act)
(Source:
Amended at 48 Ill. Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2010 TERMINATION OF RESIDENCY
Section 295.2010 Termination
of Residency
a) Voluntary termination of residency
1) A resident or resident's representative may terminate
residency immediately after notice to the establishment due to any of the
following: neglect, abuse, financial exploitation or imminent danger of life,
health, or safety that is caused by the establishment.
2) Upon a resident's death and removal of the resident's property
from the unit, the lease agreement shall terminate.
3) A resident or resident's representative may terminate
residency by providing 30 day's written notice to the licensee.
b) Involuntary termination of residency
1) Residency shall be involuntarily terminated only for the
following reasons:
A) as provided in Section 75 of the Act and Section
295.2000 (Residency Requirements) of this Part;
B) nonpayment of contracted charges after the resident and the
resident's representative have received a minimum of 30 days written notice of
the delinquency and the resident or the resident's representative has had at
least 15 days to cure the delinquency; or
C) failure to execute a service delivery contract or to
substantially comply with its terms and conditions, failure to comply with the
assessment requirements contained in Section 15 of the Act, or failure
to substantially comply with the terms and conditions of the lease agreement.
(Section 80(a) of the Act)
2) A 30 day written notice of involuntary residency
termination shall be provided to the resident, the resident's representative,
or both, and the ombudsman. (Section 80(b) of the Act)
3) The notice shall be on a form prescribed by the Department and
shall contain all of the following:
A) The stated reason for the residency termination;
B) The proposed date of the residency termination;
C) A statement of the resident's right to appeal;
D) The steps that the resident or the resident's representative
must take to initiate an appeal;
E) A statement of the resident's right to continue to reside in
the establishment until a decision is rendered;
F) A toll free telephone number to initiate an appeal;
G) A written hearing request form, together with a postage
paid, pre-addressed envelope to the Department; and (Section 80(b) of the
Act)
H) The name, address, and telephone number of the person at the
establishment offering relocation assistance pursuant to subsection (b)(1).
4) If the resident or the resident's representative, if any,
cannot read English, the notice must be provided in a language the individual
receiving the notice can read or the establishment must provide a translator
who has been trained to assist the resident or the resident's representative in
the appeal process. (Section 80(b) of the Act)
5) In emergency situations as defined in Section 295.200
of this Part, the 30-day provision of the written notice may be waived.
(Section 80(b) of the Act)
6) The establishment shall attempt to resolve with the
resident or the resident's representative, if any, circumstances that if not
remedied have the potential of resulting in an involuntary termination of
residency and shall document those efforts in the resident's file. This action
may occur prior to or during the 30 day notice period, but must occur prior to
the termination of the residency. In emergency situations, the requirements of
this subsection may be waived. (Section 80(c) of the Act)
7) A request for a hearing shall stay an involuntary
termination of residency until a decision has been rendered by the Department
in accordance with the Department's Rules of Practice and Procedure in
Administrative Hearings (77 Ill. Adm. Code 100), except as otherwise provided
in this Part. During this time period, the establishment may not terminate
or reduce any service for the purpose of making it more difficult or impossible
for the resident to remain in the establishment. (Section 80(d) of the
Act)
8) The only issues to be considered at the involuntary
termination of residency hearing are whether one or more of the statutory
reasons exist for involuntary termination; whether the establishment has
followed the proper involuntary termination procedures; and whether the
establishment has attempted to resolve the circumstances leading to an
involuntary termination.
9) The establishment shall offer the resident and the
resident's representative, if any, residency termination and relocation
assistance including information on available alternative placement. Residents
shall be involved in planning the move and shall choose among the available
alternative placements except when an emergency situation makes prior resident
involvement impossible. Emergency placements are deemed temporary until the
resident's input can be sought in the final placement decision. No resident
shall be forced to remain in a temporary or permanent placement. (Section
80(e) of the Act)
10) The Department may offer assistance to the establishment and
the resident in the preparation of residency termination and relocation plans
to assure safe and orderly transition and to protect the resident's health,
safety, welfare, and rights. In nonemergencies, and where possible in
emergencies, the transition plan shall be designed and implemented in advance
of transfer or residency termination. (Section 80(f) of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2020 NOTICE OF CLOSURE
Section 295.2020 Notice of
Closure
a) An owner of an establishment shall give 90 days notice
prior to voluntarily closing the establishment or prior to closing any part of
the establishment if closing the part will require residency termination. The
notice shall be given to:
1) The Department,
2) Any resident who must have his/her residency terminated,
3) The resident's representative, and
4) A member of the resident's family, where practicable.
b) The notice shall state the proposed date of closing and the
reason for closing.
c) The establishment shall offer to assist the resident in
securing alternative placement and shall advise the resident on available
alternatives. Where the resident is unable to choose an alternative placement
and is not under guardianship, the Department shall be notified of the need for
relocation assistance. The establishment shall comply with all applicable laws
and this Part until the date of closing, including those related to
residency termination. (Section 100 of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2030 ESTABLISHMENT CONTRACTS
Section 295.2030
Establishment Contracts
a) A contract between an establishment and a resident must be
entitled "assisted living establishment contract" or "shared
housing establishment contract" as applicable, shall be printed in no less
than 12 point type, and shall include at least the following elements in the
body or through supporting documents or attachments:
1) The name, street address, and mailing address of the
establishment;
2) The name and mailing address of the owner or owners of the
establishment and, if the owner or owners are not natural persons, the type of
business entity of the owner or owners;
3) The name and mailing address of the managing agent of the
establishment, whether hired under a management agreement or lease agreement,
if the managing agent is different from the owner or owners;
4) The name and address of at least one natural person who is
authorized to accept service on behalf of the owners and managing agent;
5) A statement describing the assisted living or shared
housing establishment license status of the establishment and the license
status of all providers of health-related or supportive services to a resident
under arrangement with the establishment;
6) The duration of the contract;
7) The base rate to be paid by the resident and a description
of the services to be provided as part of this rate;
8) A description of any additional services to be provided for
an additional fee by the establishment directly or by a third party provider
under arrangement with the establishment;
9) The fee schedules outlining the cost of any additional
services;
10) A description of the process through which the contract
may be modified, amended, or terminated;
11) A description of the establishment's complaint resolution
process available to residents and notice of the availability of the Department
on Aging's Senior Helpline and the Long-Term Care Ombudsman Program for
assistance with complaint resolution;
12) The name of the resident's designated representative, if
any;
13) The resident's obligations in order to maintain residency
and receive services, including compliance with all assessments required under
Section 15 of the Act;
14) The billing and payment procedures and requirements;
15) A statement affirming the resident's freedom to receive
services from service providers with whom the establishment does not have a
contractual arrangement, which may also disclaim liability on the part of the
establishment for those services;
16) A statement that medical assistance under Article V or
Article VI of the Illinois Public Aid Code is not available for payment for
services provided in an establishment;
17) A statement detailing the admission and residency
termination criteria and procedures as set forth in the Act and this Part;
18) A statement indicating that the establishment maintains a risk
management process;
19) A statement listing the rights specified in Section 95
of the Act and acknowledgment that, by contracting with the assisted living
or shared housing establishment, the resident does not forfeit those rights;
and
20) A statement provided by the Department detailing
the Department's annual on-site review process, including what documents
contained in the resident's personal file shall be reviewed by the
on-site reviewer. (Section 90 of the Act)
b) The establishment contract shall also include:
1) Terms of occupancy, including resident responsibilities and
obligations;
2) The amount and purpose of any fee, charge, and deposit,
including any fee or charge for any days a resident is absent from the
establishment;
3) The establishment's policy for refunding fees, charges, or
deposits;
4) The establishment's responsibility to provide at least 30 days
written notice before the effective date of any change in a fee or charge. A
licensee is not required to provide 30 days written notice of increase to a
resident whose service needs change, as documented in the resident's service
plan; and
5) The establishment's policy concerning notification of a
relative or other individual in an emergency, significant change in the
resident's condition, or termination of residency.
c) A copy of the establishment contract shall be given to the
resident or the resident's representative.
d) An establishment contract that has been signed shall be
maintained on the premises throughout the resident's residency at the
establishment.
e) Establishment contracts may be automatically renewed from year
to year. Any modifications to the contract shall be made in writing and signed
by both parties.
f) The contract may be terminated immediately at any time upon
agreement of the parties.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2040 DISASTER PREPAREDNESS
Section 295.2040 Disaster
Preparedness
a) For the purpose of this Section, "disaster" means an
occurrence, as a result of a natural force or mechanical failure such as water,
wind or fire, or a lack of essential resources such as electrical power, that
poses a threat to the safety and welfare of residents, personnel, and others
present in the establishment.
b) Each establishment shall:
1) Have a written plan for protection of all persons in the event
of disasters, for keeping persons in place, for evacuating persons to areas of
refuge, and for evacuating persons from the building when necessary. The plan
shall address the physical and cognitive needs of residents and include special
staff response, including the procedures needed to ensure the safety of any
resident. The plan shall be amended or revised whenever any resident with
unusual needs is admitted. The plan shall also:
A) provide for the temporary relocation of residents for any
disaster requiring relocation;
B) provide for the movement of residents to safe locations within
the establishment in the event of a tornado warning or severe thunder storm
warning issued by the National Weather Service;
C) provide for the temporary relocation of residents any time the
temperature in residents' bedrooms falls below 55ºF for 12 hours or more as a
result of a mechanical problem or loss of power in the establishment;
D) provide for the health, safety, welfare and comfort of all
residents when the heat index/apparent temperature (see Section 295.Table A),
as established by the National Oceanic and Atmospheric Administration, inside
the residents' living, dining, activities, or sleeping areas of the
establishment exceeds a heat index/apparent temperature of 80ºF;
E) address power outages; and
F) include contingencies in the event of flooding, if located on
a flood plain.
2) Instruct all personnel employed on the premises in the use of
fire extinguishers.
3) Post a diagram of the evacuation route and ensure that all
personnel employed on the premises are aware of the route.
4) Ensure that there is a means of notification to the
establishment when the National Weather Service issues a tornado or severe
thunderstorm warning covering the area in which the establishment is located.
The notification mechanism must be other than commercial radio or television.
Notification measures include being within range of local tornado warning
sirens, an operable National Oceanic and Atmospheric Administration weather
radio in the establishment, or arrangements with local public safety agencies
(police, fire, ESDA) to be notified if a warning is issued.
5) Orient each resident to the emergency and evacuation plans
within 10 days after the resident's arrival. Orientation shall include
assisting residents in identifying and using emergency exits. Documentation of
the orientation shall be signed and dated by the resident or the resident's
representative.
c) At least six drills shall be conducted per year on a bimonthly
basis. At least two of the drills shall be conducted during the night when
residents are sleeping. All drills shall be held under varied conditions to:
1) Ensure that all personnel on all shifts are trained to perform
assigned tasks;
2) Ensure that all personnel on all shifts are familiar with the
use of the fire fighting equipment in the facility;
3) Evaluate the effectiveness of disaster plans, procedures and
training.
d) The establishment shall conduct a tornado drill on each shift
during February of each year for employees.
e) Drills shall include residents, establishment personnel, and
other persons in the establishment.
f) Drills shall include making a general announcement throughout
the establishment that a drill is being conducted or sounding an emergency
alarm. Drills may be announced in advance to residents.
g) Drills shall involve the actual evacuation of residents to an
assembly point as specified in the emergency plan and shall provide residents
with experience using various means of escape. If an establishment has an
evacuation capability classification of impractical, those residents who cannot
meaningfully assist in their own evacuation or who have special health problems
shall not be required to participate in the drill; however, other requirements
of the Life Safety Code will apply.
h) A written evaluation of each drill shall be submitted to the
establishment manager and shall be maintained for one year from the date of the
drill. The evaluation shall include the date and time of the drill, names of
employees participating in the drill, and identification of any residents who
received assistance for evacuation.
i) Reporting Disasters
1) Upon the occurrence of any disaster requiring hospital
service, police, fire department or coroner, the establishment manager or
designee must provide a preliminary report to the Department either by using
the Assisted Living Complaint Registry or by fax or by electronic means. If
the disaster will not require direct Department assistance, the establishment
shall provide the preliminary report within 72 hours after the occurrence.
This preliminary report shall include, at a minimum:
A) name and location of establishment;
B) type of disaster;
C) number of injuries or deaths to residents;
D) number of units not usable due to the occurrence;
E) estimate of the extent of damages to the establishment;
F) type of assistance needed, if any;
G) other State or local agencies notified about the problem.
2) The establishment shall submit a full written account to the
Department within seven days after the occurrence, including the information
specified in subsection (i)(1) of this Section and a statement of action taken
by the facility after the preliminary report was filed.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2050 INCIDENT AND ACCIDENT REPORTING
Section 295.2050 Incident
and Accident Reporting
a) An establishment shall report to the Department any serious
incident or accident. For the purposes of this Section, "serious"
means any incident or accident that causes physical or emotional harm or injury
to a resident. A change in an individual's (resident's) condition that is due
to health or medical decline is not a reportable incident or accident.
b) The
report shall be made by contacting the Department of Public Health Division of Assisted
Living via email at DPH.LTCAL@illinois.gov or as requested by the Department
within 24 hours after the occurrence of the incident or accident.
c) A
copy of the report shall be maintained by the establishment for one year after
the date of the incident or accident.
(Source: Amended at 47 Ill. Reg. 13264,
effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2060 QUALITY IMPROVEMENT PROGRAM
Section 295.2060 Quality
Improvement Program
a) The establishment shall establish an effective quality
improvement program that encompasses oversight and monitoring, resident
satisfaction, and ongoing quality improvement and implementation of any plan
that addresses improved quality services. The quality improvement process
implemented by the establishment must benchmark performance, be customer
centered, be data driven, and focus on resident satisfaction. (Section
30(a) of the Act) For the purpose of this Section, "benchmark" means
creating points of reference from which measurements can be made.
b) A system shall be in place to facilitate the detection of
issues and problems, to expedite the implementation of action, and to resolve
problems.
1) Data analysis shall be used to identify and implement changes
that will improve performance or reduce the risk of additional events.
2) The establishment shall maintain documentation that shows that
data analysis has occurred and that actions, as appropriate, have been
implemented to address identified issues and to resolve problems, as well as
any follow-up actions taken by the establishment.
c) The existence, results, and process of a quality improvement
program cannot be used as evidence in any civil or criminal court proceeding.
d) The result of the quality improvement program cannot be the
sole basis for citing a violation.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2070 NEGOTIATED RISK AGREEMENT
Section 295.2070 Negotiated
Risk Agreement
a) The negotiated risk agreement, if any, shall be signed by the
resident or the resident's representative and the licensee and shall describe
the following:
1) The problem, issue or service that is the subject of the
agreement;
2) The choices available to the resident, as well as the major
risks and consequences associated with each choice;
3) The resulting agreement;
4) The responsibilities of the establishment and the resident and
any other involved individual; and
5) A time frame for review.
b) The negotiated risk agreement may be negotiated or
renegotiated at any time during the resident's stay in the establishment and
may initiate a reevaluation of the service delivery plan.
c) A negotiated risk agreement shall be limited to a resident's
individual care and personal environment.
d) A negotiated risk agreement shall not create a risk to the
health, safety, or welfare of other residents and shall not infringe upon the
rights of other residents.
e) A negotiated risk agreement shall not waive the requirements
of this Part.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.2080 ESSENTIAL SUPPORT PERSONS
Section 295.2080
Essential Support Persons
An establishment
shall comply with the Essential Support Person Act. In the event of a conflict
between the provisions of the Essential Support Person Act and the activities
of daily living provisions in Section 75 of the Act, the activities of daily
living provisions in Section 75 of the Act shall control.
(Source: Added at
48 Ill. Reg. 12026, effective July 29, 2024)
SUBPART C: PERSONNEL
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3000 PERSONNEL REQUIREMENTS, QUALIFICATIONS AND TRAINING
Section 295.3000 Personnel
Requirements, Qualifications and Training
a) The establishment shall have staff sufficient in number
with qualifications, adequate skills, education and experience to meet the 24
hour scheduled and unscheduled needs of residents and who participate in
ongoing training to serve the resident population. (Section 35(a)(3) of
the Act)
b) The establishment shall have on duty at all times at least one
direct care staff person who has obtained cardiopulmonary resuscitation (CPR)
training specific to adults, which includes a demonstration of the individual's
ability to perform CPR, and who has current certification in CPR.
c) At the starting date of employment, each direct care staff
member shall be 16 years of age or older.
d) Job descriptions shall define the minimum education and
experience requirements for staff.
e) A file shall be maintained for each employee containing the
following:
1) The employee's name, date of birth, home address, Social
Security number and telephone number;
2) Documentation of:
A) Freedom from pulmonary tuberculosis;
B) Employee orientation; and
C) Ongoing training;
3) An employee's starting date of employment and ending date, if
applicable.
f) In addition to the information required in subsection (e) of
this Section, the file for each direct care employee shall contain
documentation of:
1) Current certification in CPR, if applicable;
2) Initial health evaluation;
3) Compliance with the Health Care Worker Background Check Act;
and
4) Documentation that the employer has checked the status of the
employee with the Nurse Aide Registry.
g) All records required by this Section shall be maintained
throughout the individual's employment or service and for at least 12 months
after the individual's last date of employment or service, unless required for
a longer period of time by State or federal law.
h) The establishment shall have sufficient personnel to provide
the following for its current resident population:
1) All mandatory services;
2) Services established in each resident's service plan;
3) Service to meet the needs of each resident, including 24 hour
scheduled and unscheduled needs, general supervision, and the ability to
intervene in a crisis;
4) Food services (if provided by the establishment);
5) Environmental services;
6) Evacuation of residents during emergencies; and
7) Any optional services to be provided by the establishment as
stated in the service plan.
i) The personnel schedule shall:
1) Indicate the date, scheduled work hours, and name and position
of each employee assigned;
2) Reflect actual work hours; and
3) Be maintained and made available upon request for at least 12
months after the last date on the schedule.
j) If an establishment accepts individuals with impairments that
prevent them from independently moving to an area of safety, sufficient staff
must be present and awake to enable these residents to move to a safe area 24
hours per day.
k) Shared housing establishments shall have at least one staff
member on site at all times, except in situations, such as taking a resident to
the emergency room or planned or unplanned trips to the grocery store, that
would require the staff person to be away from the facility for a brief period
of time. In such situations, arrangements shall be made to monitor the safety
of the residents in accordance with the service delivery plan.
l) Assisted living establishments shall have at least one staff
member awake, on duty and on site 24 hours per day.
m) The
establishment shall check the status of all applicants with the Nurse Aide
Registry prior to hiring. The establishment is prohibited from hiring any
individual who has a finding of abuse, neglect, or misappropriation of property
on the Nurse Aide Registry.
n) Prior
to employing any individual in a position that requires a State professional
license, the establishment shall contact the Illinois Department of
Professional Regulation to verify that the individual's license is active. A
copy of the verification shall be placed in the individual's personnel file.
(Source: Amended
at 28 Ill. Reg. 14593, effective October 21, 2004)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3010 MANAGER'S QUALIFICATIONS
Section 295.3010 Manager's
Qualifications
a) Each assisted living establishment shall have a full-time
manager.
b) A shared housing establishment shall have a manager who may
oversee no more than three establishments if they are located within 30 minutes
driving time from each other during non-rush hour and if the manager may be
immediately contacted by an electronic communication device.
c) The establishment shall be under the supervision of
a full-time director (manager) who is at least 21 years of age and has
a high school diploma or equivalent plus either:
1) 2 years of management experience or 2 years of experience
in positions of progressive responsibility in health care, housing with
services, or adult day care or providing similar services to the elderly; or
2) 2 years of management experience or 2 years of experience
in positions of progressive responsibility in hospitality and training in
health care and housing with services management. (Section 35(a)(2) of the
Act)
3) For the purposes of this subsection, "services
management" refers to
the coordination and oversight of various services provided to residents,
such as healthcare, activities, and daily support. It includes, but is not
limited to, ensuring resident quality of care, effective communication with establishment
staff, and addressing residents' needs to enhance their overall wellbeing in
the establishment.
d) The manager shall designate an individual capable of acting in
an emergency to act in their absence from the establishment.
e) If the manager provides direct care, the manager is required
to meet the requirements of the Health Care Worker Background Check Act.
f) Changes in manager must be reported to the Department within
10 working days after the change.
(Source: Amended at 48 Ill. Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3020 EMPLOYEE ORIENTATION AND ONGOING TRAINING
Section 295.3020 Employee
Orientation and Ongoing Training
a) Each new employee shall complete orientation within 10 days
after the starting date of employment that includes:
1) The establishment's philosophy and goals;
2) Promotion of resident dignity, independence,
self-determination, privacy, choice, and resident rights;
3) Confidentiality of resident records and resident information;
4) Hygiene and infection control;
5) Abuse and neglect prevention and reporting requirements; and
6) Disaster procedures.
b) Each employee shall also complete orientation within 30 days
after the starting date of employment that includes:
1) Orientation to the characteristics and needs of the
establishment's residents;
2) The significance and location of resident service plans;
3) Internal establishment requirements and the establishment's
policies and procedures;
4) The employee's job responsibilities and limitations;
5) CPR and emergency procedures for medical events, if
applicable; and
6) Training in assistance with activities of daily living
appropriate to the job.
c) Each manager and direct care staff member shall complete a
minimum of 8 hours of ongoing training, applicable to the employee's
responsibilities, every 12 months after the starting date of employment. The
training shall include:
1) Promoting resident dignity, independence, self-determination,
privacy, choice, and resident rights;
2) Disaster procedures;
3) Hygiene and infection control;
4) Assisting residents in self-administering medications;
5) Abuse and neglect prevention and reporting requirements; and
6) Assisting residents with activities of daily living.
d) All training shall be documented with:
1) Date;
2) Starting and ending time;
3) Instructors and their qualifications;
4) Short description of content; and
5) Staff member's written signature.
e) An employee who has not demonstrated to the establishment that
he or she is competent to perform a particular task may perform that task only
under the direct supervision of an employee who has demonstrated competence in
performing the task.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3030 INITIAL HEALTH EVALUATION FOR DIRECT CARE AND FOOD SERVICE EMPLOYEES
Section 295.3030 Initial
Health Evaluation for Direct Care and Food Service Employees
a) Each direct care and food service employee shall have an
initial health evaluation, which shall be used to ensure that employees are not
placed in positions that would pose undue risk of infection to themselves,
other employees, residents, or visitors.
b) The initial health evaluation shall be conducted not more than
30 days prior to and no later than 30 days after the employee's initial
employment in the establishment.
c) The initial health evaluation shall include the employee's
immunization status.
d) The initial health evaluation shall include a physical
examination. The examination shall include a determination that the employee
appears to be physically able to perform the job functions that the
establishment intends to assign to the employee.
e) Each employee shall have a tuberculin skin test in accordance
with the Control of Tuberculosis Code (77 Ill. Adm. Code 696). The test must
meet one of the following time frames:
1) The test must be completed no more than 90 days prior to the
date of initial employment in the establishment; or
2) The test must be commenced no more than ten days after the
date of initial employment in the establishment.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3040 HEALTH CARE WORKER BACKGROUND CHECK
Section 295.3040 Health Care
Worker Background Check
An establishment shall comply
with the Health Care Worker Background Check Act and the Health Care Worker
Background Check Code.
(Source: Amended at 36 Ill.
Reg. 13632, effective August 16, 2012)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3045 CERTIFIED NURSING ASSISTANT INTERNS
Section 295.3045 Certified
Nursing Assistant Interns
a) A certified nursing
assistant intern shall report to an establishment's charge nurse or nursing
supervisor and may only be assigned duties authorized in Section 2310-434 of
the Department of Public Health Powers and Duties Law of the Civil
Administrative Code of Illinois by a supervising nurse. (Section 78(a) of
the Act)
b) An establishment
shall notify its certified and licensed staff members, in writing, that a
certified nursing assistant intern may only provide the services and perform
the procedures permitted under Section 2310-434 of the Department of Public
Health Powers and Duties Law of the Civil Administrative Code of Illinois.
1) The notification
shall detail which duties may be delegated to a certified nursing assistant
intern.
2) The establishment
shall establish a policy describing the authorized duties, supervision, and
evaluation of certified nursing assistant interns available upon request of the
Department and any surveyor. (Section 78(b) of the Act.)
c) If an establishment
learns that a certified nursing assistant intern is performing work outside the
scope of the duties authorized in Section 2310-434 of the Department of
Public Health Powers and Duties Law of the Civil Administrative Code of
Illinois, the establishment shall:
1) Stop the certified nursing assistant
intern from performing the work;
2) Inspect the work and
correct mistakes, if the work performed was done improperly;
3) Assign the work to the
appropriate personnel; and
4) Ensure that a
thorough assessment of any resident involved in the work performed is completed
by a registered nurse. (Section 78(c) of the Act)
d) An establishment that
employs a certified nursing assistant intern in violation of Section 78 of
the Act shall be subject to civil penalties or fines under subsection (a) of
Section 135 of the Act. (Section 78(d) of the Act)
e) This Section will be repealed effective November
1, 2027.
(Source: Added at
48 Ill. Reg. 12026, effective July 29, 2024)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.3050 EMPLOYEE ASSISTANCE PROGRAMS
Section
295.3050 Employee Assistance Programs
a) For the
purposes of this Section, an "employee assistance program" is a
program that supports individual physical and mental well-being and that is
provided by the establishment or through an insurance or employee benefits
program offered by the establishment. Employee assistance programs may
include, but are not limited to programs that offer professional counseling,
stress management, mental wellness support, smoking cessation, and other
support services.
b) An
establishment shall ensure that nurses employed by the establishment are aware
of employee assistance programs or other like programs available for the
physical and mental well-being of the employee.
c) The
establishment shall provide information on these programs, no less than at the
time of employment, during any benefit open enrollment period, by an
information form about the respective programs that a nurse shall sign
during onboarding at the establishment, and upon request of the employee.
d) The
signed information form shall be added to the nurse's personnel file. The
establishment may provide this information to nurses electronically. (Section
3-613 of the Act from PA 102-1007)
(Source: Added at 47 Ill. Reg. 13264,
effective August 30, 2023)
SUBPART D: RESIDENT CARE AND SERVICES
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4000 PHYSICIAN'S ASSESSMENT
Section 295.4000 Physician's
Assessment
a) No more than 120 days prior to admission of a resident to
any establishment, a comprehensive assessment that includes an
evaluation of the prospective resident's physical, cognitive, and psychosocial
condition shall be completed by a physician. The physician's assessment
shall include documentation of the presence or the absence of tuberculosis
infection in accordance with the Control of Tuberculosis Code. At the time of
admission, the physician's assessment must reflect the resident's current
condition.
b) At least annually, once a resident has moved into the
establishment, a comprehensive assessment shall be completed by a
physician.
c) A physician's assessment shall be completed by a physician upon
identification of a significant change in the resident's condition.
d) When a physician's assessment is conducted pursuant to this
Part, all current negotiated risk agreements shall be renegotiated as
necessary.
e) More frequent assessments of skin integrity and nutritional
status shall be required (Section 15 of the Act) as ordered by the
resident's physician and as arranged for by the resident.
f) It is the responsibility of the resident or his/her
representative to have physician's assessments and reassessments completed.
g) Establishments may develop their own tools for evaluating
their residents; however, the establishment evaluation does not replace the
requirement for a physician's assessment. Documentation of evaluations and re-evaluations
may be in any form that is accurate, that addresses the resident's condition,
and that incorporates the physician's assessment.
h)
The establishment shall monitor and have a reporting procedure in place
for notifying a relative or other individual in an emergency situation,
significant change in resident's condition, or termination of residency.
i) The establishment shall have policies in place to respond to
the gradual deterioration of a resident's ability to carry out the activities
of daily living that may accompany the aging process.
(Source: Amended at 28 Ill.
Reg. 14593, effective October 21, 2004)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4010 SERVICE PLAN
Section 295.4010 Service
Plan
a) Based on the physician's assessment and
establishment evaluation (see Section 295.4000), a written service plan
shall be developed and mutually agreed upon by the establishment and the
resident. (Section 15 of the Act) The establishment shall respect and
accept the resident's choices regarding the service plan.
b) The service plan shall be developed by:
1) The resident, resident's representative or any individual
requested by the resident;
2) The manager or manager's designee; and
3) A registered nurse, if the resident is receiving nursing
services or medication administration, or is unable to direct self-care.
c) The service plan shall be signed and dated by all individuals
involved in its development.
d) The service plan, which shall be reviewed annually, or more
often as the resident's condition, preferences, or service needs change, shall
serve as a basis for the service delivery contract between the provider and the
resident (see Section 295.2030). (Section 15 of the Act)
e) The service plan shall be reviewed and revised if necessary
immediately after a significant change in the resident's physical, cognitive,
or functional condition (see Section 295.4000).
f) Based on the physician's assessment, the service
plan may provide for the disconnection or removal of any kitchen appliance.
(Section 15 of the Act)
g) Service plans shall address:
1) The level of service the resident is receiving, including:
A) assistance with activities of daily living;
B) dietary needs, if the establishment provides therapeutic diets;
and
C) special accommodations for the resident;
2) The amount, type, and frequency of health-related services
needed by the resident;
3) Staff responsible for the provisions of the service plan;
4) Any risk being negotiated; and
5) Whether the resident requires medication reminders,
supervision of self-administered medication, or medication administration.
h) The service plan shall include all support services provided
or arranged for by the establishment.
i) Nothing in this Part limits a resident's ability to direct
his or her own care and negotiate the terms of his or her own care. Residents
have the right to refuse certain services or approaches that would otherwise be
recommended based on the physician's assessment if the resident has received
clear information regarding the risks and benefits of such a choice and the
choice does not put other residents or staff at risk. Disclosure of the risks
of refusing services or approaches must be documented in the service plan.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4020 MANDATORY SERVICES
Section 295.4020 Mandatory
Services
Each establishment shall provide
or arrange for the following mandatory services:
a) Three meals per day available to the residents, prepared by
the establishment or an outside contractor;
b) Housekeeping services including, but not limited to,
vacuuming, dusting, and cleaning the resident's unit;
c) Personal laundry and linen services available to the
residents, provided or arranged for by the establishment;
d) Security provided 24 hours each day including, but not
limited to, locked entrances or building or contract security personnel;
e) An emergency communication response system, which is a
procedure in place 24 hours each day by which a resident can notify building
management, an emergency response vendor, or others able to respond to his or
her need for assistance; and
f) Assistance with activities of daily living as required by
each resident. (Section 10 of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4030 SPECIAL SAFETY AND SERVICE NEEDS OF INDIVIDUALS WHO ARE QUADRIPLEGIC OR PARAPLEGIC, OR WHO HAVE NEURO-MUSCULAR DISEASES
Section 295.4030 Special
Safety and Service Needs of Individuals Who Are Quadriplegic or Paraplegic, or
Who Have Neuro-Muscular Diseases
If the establishment accepts individuals
who are quadriplegic or paraplegic, or who have neuro-muscular diseases,
such as muscular dystrophy and multiple schlerosis, the establishment shall
provide for the special safety and service needs of those individuals.
(Section 75(g) of the Act) The resident and the establishment shall enter into
a written agreement describing how the special needs of the resident shall be
met. Assistance by more than one person is allowed for safety reasons or if,
once transferred, the resident can exit the building with minimal or no
assistance in a wheelchair or motorized scooter.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4040 COMMUNICABLE DISEASE POLICIES
Section 295.4040
Communicable Disease Policies
a) The establishment shall meet the Control of Communicable
Diseases Code (77 Ill. Adm. Code 690).
b) The establishment shall not knowingly admit a person with a
communicable, contagious, or infectious disease, as defined in the Control of
Communicable Diseases Code. A resident who is suspected of or diagnosed as
having any such disease shall be placed in isolation, if required, in
accordance with the Control of Communicable Diseases Code. If the establishment
believes that it cannot provide the necessary infection control measures, it
shall initiate residency termination pursuant to Section 80 of the Act.
c) All illnesses required to be reported under the Control of
Communicable Diseases Code and Control of Sexually Transmissible Diseases Code
(77 Ill. Adm. Code 693) shall be reported immediately to the local health
department and to the Department. The establishment shall furnish all
pertinent information relating to such occurrences. In addition, the
establishment shall also inform the Department of all incidents of scabies and
other skin infestations.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4050 TUBERCULIN SKIN TEST PROCEDURES
Section 295.4050 Tuberculin
Skin Test Procedures
Tuberculin skin tests for
employees and residents shall be conducted in accordance with the Control of
Tuberculosis Code (77 Ill. Adm. Code 696).
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.4060 ALZHEIMER'S AND DEMENTIA PROGRAMS
Section 295.4060 Alzheimer's
and Dementia Programs
a) In addition to this Section, Alzheimer and dementia
programs shall comply with all of the other provisions of the Act.
(Section 150(a) of the Act)
b) No person shall be admitted or retained in an assisted
living or shared housing establishment if the establishment cannot
provide or secure appropriate care, if the resident requires a level of service
or type of service for which the establishment is not licensed or which the
establishment does not provide, or if the establishment does not have the staff
appropriate in numbers and with appropriate skill to provide such services.
(Section 150(b) of the Act)
c) No persons shall be accepted for residency or remain in
residence if the person's mental or physical condition has so deteriorated to
render residency in such a program to be detrimental to the health, welfare or
safety of the person or of other residents of the establishment. The
assessment must be approved by the resident's physician and shall occur prior
to acceptance for residency, annually, and at such time that a change in the
resident's condition is identified by a family member, staff of the
establishment, or the resident's physician. (Section 150(c) of the Act)
d) Individual residents shall be assessed prior to admission to
the establishment using any one or a combination of the following assessment
tools, based on the resident's condition and stage in the disease process:
1) Functional
A) Functional Activities Questionnaire (FAQ)
B) Physical Self-Maintenance Scale (PSMS); Activities of Daily
Living
C) Instrumental Activities of Daily Living (IADL)
D) Clock Drawing Task (CDT)
E) Progressive Deterioration Scale (PDS)
F) Functional Assessment Staging (FAST)
2) Cognitive
A) Allen Cognitive Disabilities Theory
B) Alzheimer's Disease Assessment Scale, Cognitive Subsection
(ADAS-Cog)
C) Blessed Information-Memory Concentration Test (BIMC)
D) Short Test of Mental State (STMS)
E) Clinical Dementia Rating Scale (CDR)
F) Mini-Mental State Examination (MMSE)
3) Global
A) Clinical Global Impression of Change (CGIC)
B) Clinical Interview-Based Impression (CIBI)
C) Global Deterioration Scale (CDS)
D) Brief Cognitive Rating Scale (BCRS) (to use with Global
Deterioration Scale)
e) No person shall be accepted for residency or remain in
residence if the person is dangerous to self or others and the establishment
would be unable to eliminate the danger through the use of appropriate
treatment modalities. (Section 150(d) of the Act)
f) No person shall be accepted for residency or remain in
residence if the person meets the criteria provided in subsections (b) through
(g) of Section 75 of the Act. (Section 150(e) of the Act)
g) If an establishment accepts any individuals with cognitive
impairments that prevent them from safely evacuating the establishment
independently, sufficient staff members shall be present and awake 24 hours a
day to assist in evacuation.
h) An establishment that offers to provide a special program for
persons with Alzheimer's disease and related disorders shall:
1) Disclose to the Department and to a potential or actual
resident of the establishment information as specified under the Alzheimer's
Special Care Disclosure Act;
2) Ensure that a resident's representative is designated for
the resident;
3) Develop and implement policies and procedures that ensure
the continued safety of all residents in the establishment including, but not
limited to, those who:
A) May wander; and
B) May need supervision and assistance when evacuating the
building in an emergency;
4) Provide coordination of communications with each resident, resident's
representative, relatives and other persons identified in the resident's
service plan;
5) Provide, in the service plan, appropriate cognitive
stimulation and activities to maximize functioning, which include a
structure and rhythm that are comfortable and predictable; offer an appropriate
balance of rest and activity and private and social time; allow residents to
express their accustomed social roles, whatever they may be; offer residents
access to familiar activities that they enjoyed doing and that tap memories and
retained abilities; and provide the flexibility to accommodate variations in
the resident's mood, energy level, and inclination;
6) Provide an appropriate number of staff for its resident
population. The establishment shall provide staff sufficient in number,
with qualifications, adequate skills, education, and experience to meet the
24-hour scheduled and unscheduled needs of the residents and who participate in
ongoing training, to serve the resident population. At a minimum, at least one
staff member shall be awake and on duty at all times;
7) At a minimum, provide 1.4 hours of services per resident per
day. For purposes of this Section, services shall mean assistance with
activities of daily living, activities-based programming, and services
delivered to the resident to meet the unique needs of residents with dementia;
8) Require the manager and direct care staff to
complete sufficient comprehensive and ongoing dementia and cognitive deficit
training as set forth in subsection (i) of this Section;
9) Develop emergency procedures and staffing patterns to
respond to the needs of residents; (Section 150(f) of the Act)
10) Provide encouragement to eat snacks and meals and to take
liquids; and
11) Have a supervisor of the program with training as outlined in
subsection (i)(1) of this Section.
i) Training requirements for individuals working in a special
program:
1) Manager qualifications and training:
A) The manager of an establishment providing Alzheimer care or the
supervisor of an Alzheimer program must be 21 years of age and have:
i) a college degree with documented course work in dementia
care, plus one year of experience working with persons with dementia; or
ii) at least two years of management experience with persons with
dementia.
B) The manager or supervisor must complete, in addition to the
training required in subsection (i)(2) of this Section and in Section 295.3020,
six hours of annual continuing education regarding dementia care.
2) Staff training:
A) All staff members must receive, in addition to the training
required in Section 295.3020, four hours of dementia-specific orientation prior
to assuming job responsibilities without direct supervision within the
Alzheimer's/dementia program. Training must cover, at a minimum, the following
topics:
i) basic information about the causes, progression, and
management of Alzheimer's disease and other related dementia disorders;
ii) techniques for creating an environment that minimizes
challenging behavior;
iii) identifying and alleviating safety risks to residents with
Alzheimer's disease;
iv) techniques for successful communication with individuals with
dementia; and
v) residents' rights.
B) Direct care staff must receive 16 hours of on-the-job
supervision and training within the first 16 hours of employment following
orientation. Training must cover:
i) encouraging independence in and providing assistance with the
activities of daily living;
ii) emergency and evacuation procedures specific to the dementia
population;
iii) techniques for creating an environment that minimizes
challenging behaviors;
iv) resident rights and choice for persons with dementia, working
with families, caregiver stress; and
v) techniques for successful communication.
C) Direct care staff must annually complete 12 hours of in-service
education regarding Alzheimer's disease and other related dementia disorders.
Topics may include:
i) assessing resident capabilities and developing and
implementing service plans;
ii) promoting resident dignity, independence, individuality,
privacy and choice;
iii) planning and facilitating activities appropriate for the
dementia resident;
iv) communicating with families and other persons interested in
the resident;
v) resident rights and principles of self-determination;
vi) care of elderly persons with physical, cognitive, behavioral
and social disabilities;
vii) medical and social needs of the resident;
viii) common psychotropics and side effects;
ix) local community resources; and
x) other
related issues.
(Source: Amended at 28 Ill.
Reg. 14593, effective October 21, 2004)
SUBPART E: MEDICATIONS
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.5000 MEDICATION REMINDERS, SUPERVISION OF SELF-MEDICATION, MEDICATION ADMINISTRATION AND STORAGE
Section 295.5000 Medication
Reminders, Supervision of Self-Medication, Medication Administration and
Storage
a) An establishment may provide medication reminders, supervision
of self-administered medication, and medication administration as an optional
service.
b) Medication reminders include:
1) Reminding residents to take pre-dispensed,
self-administered medication;
2) Observing the resident; and
3) Documenting whether or not the resident took the
medication.
c) Supervision of self-administered medication means assisting
the resident with self-administered medication using any combination of the
following. Supervision of self-administered medication by unlicensed
personnel shall be under the direction of a licensed health care
professional.
1) Reminding residents to take medication;
2) Confirming that residents have obtained and are taking the
dosage as prescribed;
3) Reading the medication label to residents;
4) Checking the self-administered medication dosage against
the label of the medication;
5) Opening the medication container for a resident who is
physically unable to do so;
6) Confirming that residents have obtained and are taking the
dosage as prescribed; and
7) Documenting in writing that the resident has taken (or
refused to take) the medication.
d) Medication administration refers to a licensed health care
professional employed by an establishment engaging in administering routine
insulin and vitamin B-12 injections, oral medications, topical treatments, eye
and ear drops, or nitroglycerin patches. Non-licensed staff may not administer
any medication. (Section 70 of the Act)
e) Medication stored by a resident in the resident's unit shall
be stored and controlled as stated in the resident's service plan and shall be
inaccessible to other residents.
f) If an establishment provides medication administration or
supervision of self-administered medication, the establishment's medication
policies and procedures shall be approved by a physician, pharmacist, or
registered nurse and shall address:
1) Obtaining and refilling medication;
2) Storing and controlling medication;
3) Disposing of medication;
4) Assisting in the self-administration of medication and
medication administration, as applicable; and
5) Recording of medication assistance provided to residents and
maintenance of medication records.
g) If an establishment provides medication administration or
supervision of self-administered medication, a drug reference guide, no older
than 2 years from the copyright date, shall be available and accessible for use
by employees.
h) Any medication stored by the establishment shall meet the
following requirements:
1) Medication shall be stored in a locked container, cabinet, or
area that is inaccessible to residents;
2) Medication shall not be left unattended by an employee;
3) Medication shall be stored in the original labeled container,
except for medication organizers, and according to instructions on the
medication label;
4) A bathroom or laundry room shall not be used for medication
storage; and
5) Any expired or discontinued medication, including those of
deceased residents, shall be disposed of according to the establishment's
medication policies and procedures.
i) Except for medication organizers, resident medication shall
not be pre-poured. Medication organizers may be prepared up to one month in
advance by the following individuals:
1) A resident or the representative;
2) A resident's relatives;
3) A nurse; or
4) As otherwise provided by law.
j) A separate medication record shall be maintained for each
resident receiving medication administration and shall include:
1) Name of resident;
2) Name of medication, dosage, directions, and route of
administration;
3) Date and time medication is scheduled to be administered;
4) Date and time of actual medication administration; and
5) Signature or initials of the employee administering
medication.
SUBPART F: RESIDENT RIGHTS
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.6000 RESIDENT RIGHTS
Section 295.6000 Resident
Rights
a) No resident shall be deprived of any rights, benefits, or
privileges guaranteed by law, the Constitution of the State of Illinois, or the
Constitution of the United States solely on account of his or her status as a
resident of an establishment, nor shall a resident forfeit any of the following
rights:
1) The right to live in an environment that promotes and supports
each resident's dignity, individuality, independence, self-determination,
privacy, and choice and to be treated with consideration and respect;
2) The right to respect for bodily privacy and dignity at all
times, especially during care and treatment;
3) The right to retain and use personal property, unless
such use infringes on the health, safety, or welfare of other individuals, and
a place to store personal items that is locked and secure;
4) The right to designate any individual to participate with the
resident or in the resident's name in the development of the written service
plan;
5) The right to receive the services specified in the service
plan, to review and renegotiate the service plan at any time; and to be
informed of the cost of the changes;
6) The right to direct his or her own care and negotiate the
terms of his or her own care;
7) The right to refuse services unless such services are
court ordered or the health, safety, or welfare of other individuals is
endangered by the refusal, and to be advised of the consequences of that
refusal;
8) The right to exercise free choice in selected activities,
schedules, and daily routine;
9) The right to exercise free choice in selecting a primary care
provider, pharmacy, home health provider, or other service provider and to
assume responsibility for any additional costs incurred as a result of such
choices. However, an establishment may specify how medications are packaged by
a pharmacy if the resident receives administration of medication;
10) The right to request to relocate or refuse to relocate within
the facility based upon the resident's needs, desires, and availability of such
options;
11) The right to the free exercise of religion and to
participate or refuse to participate in religious, social, recreational,
rehabilitative, political or community activities;
12) The right to be free of chemical and physical restraints;
13) The right to be free of abuse or neglect or financial
exploitation or to refuse to perform labor;
14) The right to confidentiality of the resident's medical,
financial, or other records. The release of a record shall be by written
consent of the resident or the resident's representative and shall specify the
circumstances under which each individual record may be released, except as
specified by law;
15) The right to privacy in financial and personal affairs;
16) The right of access and the right to review and copy
the resident's personal files maintained by the establishment, during
normal business hours or at a time agreed upon by the resident and the
establishment;
17) The right to privacy with regard to mail, phone calls, and
visitors;
18) The right to uncensored access to the State Ombudsman or
his or her designee, and the right to refuse access to a State Ombudsman or
Department reviewer;
19) The right to be free of retaliation for or constraint from
criticizing the establishment or making complaints to appropriate agencies
or any agency or individual;
20) The right to 24 hour access to the establishment and
all common areas of the establishment;
21) The right to a minimum of 30-day notice of any change in a
fee or charge or the availability of a service;
22) The right to a minimum of 90-day notice of a planned
establishment closure;
23) The right to a minimum of 30-day notice of an involuntary
residency termination, except where the resident poses a threat to himself or
others, or in other emergency situations, and the right to appeal such
termination;
24) The right to a 30-day notice of delinquency and at least
15 days right to cure delinquency. (Section 95 of the Act)
b) Nothing in this Part is meant to limit a resident's
right to choose his or her health care provider. (Section 75(h) of the
Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.6010 ABUSE, NEGLECT, AND FINANCIAL EXPLOITATION PREVENTION AND REPORTING
Section 295.6010 Abuse,
Neglect, and Financial Exploitation Prevention and Reporting
a) When the establishment has a reasonable belief that a resident
has been the victim of abuse, neglect, or financial exploitation, the
establishment shall:
1) Notify the Department within 24 hours after receiving the
allegation, by contacting the Assisted Living Complaint Registry by telephone,
fax, or other electronic means. The establishment shall document this report
and maintain documentation on the premises for 12 months after the date of the
report.
2) Investigate and develop a written report within 14 days after
the initial report. The establishment shall send the written report to the
Department within 24 hours after it is completed and shall maintain a copy of
the written report on the premises for 12 months after the date of the report.
b) A written report of the investigation conducted pursuant to
subsection (a)(2) shall contain at least the following:
1) Dates, times, and description of the alleged abuse, neglect or
financial exploitation;
2) Description of any injury to the resident;
3) Description of any change in the resident's physical,
cognitive, functional, or emotional condition;
4) Any actions taken by the licensee;
5) A list of individuals and agencies interviewed or notified by
the establishment;
6) Names of witnesses to the alleged abuse, neglect, or financial
exploitation; and
7) If the abuse, neglect, or financial exploitation is
substantial, a description of the action to be taken by the establishment to
prevent the abuse, neglect or financial exploitation from occurring in the
future.
c) Establishment employees and volunteers are obligated to report
abuse, neglect, or financial exploitation of a resident to the establishment
management and to the Department.
d) When the establishment has a reasonable belief that abuse,
neglect or financial exploitation occurred, the perpetrator, if an employee or
volunteer, shall be removed from direct contact with residents.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.6030 RESIDENT'S REPRESENTATIVE
Section 295.6030 Resident's
Representative
a) Designation of a resident's representative may be
accomplished through the Illinois Power of Attorney Act, pursuant to the
guardianship process under the Probate Act of 1975, or pursuant to an executed
designation of representative form specified by the Department. (Section 10
of the Act)
b) The Department and the establishment shall recognize the
authority of a resident's representative designated in accordance with this
Section, a legally appointed guardian, an agent designated by the resident
pursuant to the Powers of Attorney for Health Care Law, or a surrogate decision
maker appointed in accordance with the Health Care Surrogate Act.
c) The designation of a representative pursuant to the
Department's form shall meet the following conditions:
1) The designation shall be in writing and be signed by the
resident;
2) Documentation of the designation shall be provided to the
establishment; and
3) The resident must be competent at the time of the designation.
d) If a resident is not able to communicate his or her own
needs in any manner, the resident's representative must reside in the
establishment and have a prior relationship to the resident. (Section
75(c)(2) of the Act)
SUBPART G: RESIDENT AND ESTABLISHMENT RECORDS
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.7000 RESIDENT RECORDS
Section 295.7000 Resident
Records
a) Service delivery contracts and related documents executed
by each resident or resident's representative shall be maintained by the
establishment from the date of execution until three years after the date
the contract is terminated. (Section 105 of the Act)
b) An establishment shall maintain a resident's record that
contains at least the following:
1) The resident's name and Social Security number;
2) The date of the resident's acceptance into the establishment
and the last address of the resident;
3) The names, addresses, and telephone numbers of the following:
A) The resident's representative, if applicable;
B) The resident's primary health care provider; and
C) An individual or relative to be contacted in the event of
emergency, significant change in the resident's condition, or termination of
residency;
4) The establishment contract and any amendments;
5) Documentation of orientation to the evacuation plan;
6) Notation of assessments and evaluations conducted pursuant to
Section 295.4000;
7) The service plan, its amendments and updates;
8) A health care directive, if disclosed and applicable;
9) Notation of known accidents, incidents or injuries;
10) Documentation of any significant change in a resident's
behavior or physical, cognitive, or functional condition that would trigger an
assessment or evaluation, and action taken by employees to address the
resident's changing needs;
11) A written notice of termination of residency, if applicable;
12) Documentation of relocation assistance provided to the
resident, if applicable;
13) A negotiated risk agreement, if applicable;
14) Any express waiver of confidentiality;
15) If applicable, letters of guardianship, the resident's
representative designation form, or durable power of attorney for health care;
and
16) Orders from a licensed health care provider for medication
that is to be administered by the establishment.
c) The resident, resident's representative, resident's guardian,
or health care power of attorney is responsible for alerting the establishment
of any changes to the information contained in the record.
d) An establishment shall ensure that a resident's record is:
1) Confidential and only released with written permission from
the resident or the representative, or as otherwise provided by law;
2) Maintained at the establishment;
3) Legibly recorded in ink or electronically recorded;
4) Retained for 3 years from the date of termination of residency
(closed records may be retained off-site); and
5) Available for review by the resident or the resident's
representative during normal business hours or at a time agreed upon by the
resident and the manager.
e) An establishment shall ensure that a resident's financial
records are maintained separate from a resident's record and are accessible only
to individuals designated by the establishment.
f) The following resident records and supporting documents
shall be made available for on-site inspection by the Department upon request
at any time:
1) Service delivery contracts and related documents executed
by each resident or resident's representative, including, but not limited
to, negotiated risk agreements;
2) Records supporting compliance with each individual contract
and with this Part; and
3) Incident and accident reports that are required to be
submitted to the Department. (Section 105 of the Act)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.7010 ESTABLISHMENT RECORDS
Section 295.7010
Establishment Records
a) The
establishment shall maintain the following records:
1) Reports
of known resident injury requiring a physician's intervention;
2) Reports of abuse, neglect, or financial exploitation that are
submitted to the Department pursuant to Section 295.6010;
3) Incident and accident reports that are required to be
submitted to the Department;
4) Documentation of compliance with Section 295.3040 (Health
Care Worker Background Check); and
5) Quality
improvement program.
b) An
establishment holding a floating license shall maintain all records required by
Section 295.7000 and this Section and any other documentation required by this
Part. The records shall be maintained for no fewer than three years following
the removal of a unit's designation as a licensed living unit. The records
shall also include copies of the written
list of the units designated under the floating license for each day of the
three years. (Section 32 of the Act)
(Source: Amended at 36 Ill.
Reg. 13632, effective August 16, 2012)
SUBPART H: FOOD SERVICE
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.8000 FOOD SERVICE
Section 295.8000 Food
Service
a) If food service is provided by the establishment or by
contract with a food service provider, the following requirements shall be met:
1) Food services shall meet the Food Service Sanitation Code (77
Ill. Adm. Code 750) and any applicable local requirements.
2) Establishments that provide or contract for therapeutic diets
as an optional service to residents shall employ or contract with a dietician.
A therapeutic diet means a diet ordered by a physician as part of a treatment
for a disease or clinical condition, to eliminate or decrease certain
substances in the diet, or to provide food in a form that the resident is able
to eat. The dietician shall approve written menus and diet extensions, assess
the resident's special diet needs, plan individual diets, and provide guidance
to dietary staff in areas of preparation, service, and monitoring the
resident's acceptance of the diet. The frequency of the dietician's visits
shall be determined by the resident's dietary needs and the establishment's
ability to implement the diet. Special dietary services may be considered an
additional service requiring an additional fee.
3) Meals shall be nutritionally balanced. The establishment shall
work with residents to accommodate residents' preferences.
4) Menus shall be planned and made available at least 48 hours in
advance.
5) The establishment shall meet temporary needs for meals
delivered to residents' rooms according to establishment policy.
6) Snacks, fruits and beverages shall be available to residents.
This may be met by vending machines, appliances in the residents' rooms, or
provision by the establishment.
7) A sufficient number of personnel shall be on duty to meet the
dietary needs of the residents.
b) This Section in no way limits a resident's choice regarding
his/her diet.
SUBPART I: PHYSICAL PLANT AND ENVIRONMENTAL REQUIREMENTS
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9000 PHYSICAL PLANT
Section 295.9000 Physical
Plant
a) The establishment shall comply with the residential board
and care occupancies chapter of the National Fire Protection Association's
(NFPA) Life Safety Code (Life Safety Code) 101, Chapter 32 for new establishments
and Chapter 33 for existing establishments.
b) The establishment shall comply with local and State
building codes for the building type and local ordinances, fire codes, and
zoning requirements. In the case of a conflict between a local requirement and
this Part, the more stringent requirement shall apply. The establishment may
petition the Department for a determination as to which requirement is
applicable. The Department shall respond within 30 days after receipt of the
petition.
c) The establishment shall comply with the accessibility
standards of the Americans with Disabilities Act (ADA Accessibility
Guidelines). (Section 20(1) of the Act)
d) If the establishment is subject to the requirements of the
Illinois Accessibility Code, it shall be deemed residential.
e) The water supply shall comply with all applicable State codes
and local ordinances. Each establishment shall be served by:
1) Water from a municipal water system; or
2) A water supply that complies with the Department's Drinking
Water Systems Code; or
3) A water supply that complies with the Department's Public Area
Sanitary Practice Code.
f) All sewage and liquid wastes shall be discharged into a public
sewage disposal system or shall be collected, treated, and disposed of in a
private sewage disposal system that is designed, constructed, maintained and
operated in accordance with the Department's Private Sewage Disposal Code.
g) The Department may grant a waiver of physical plant standards
in accordance with Section 295.1090 (Waivers). Waivers will not be granted for
compliance with the Life Safety Code; however, the Department will recognize
equivalencies. The Department shall review waivers relating to physical plant
standards issued pursuant to this Section at the time of the annual visits and
shall renew waivers, unless:
1) the condition of the physical plant has deteriorated or its
use substantially changes so that the basis upon which the waiver was issued is
materially different; or
2) the establishment is renovated or substantially remodeled in
such a way as to permit compliance with the applicable requirements without
substantial increase in cost.
h) A resident unit shall not be used as access to a common room,
common bathroom, or another bedroom or unit.
i) Each establishment shall provide individual mailboxes or mail
delivery for residents.
j) An assisted living establishment shall have no units below
ground level. A shared housing establishment may have units below ground level
if the units have a window with direct access to the outside.
k) All plumbing systems shall be designed and installed in
accordance with the requirements of the Illinois Plumbing Code except that the
number of resident-required water closets, lavatories, bathtubs, showers, and
other fixtures shall be as required by this Part.
l) Illumination
Illumination
systems shall be installed and maintained to ensure sufficient general
lighting, lighting for reading, night lighting for corridors and stairwells,
and lighting for emergency and disaster situations. Common areas shall be
lighted to assure the safety of residents. Outdoor areas shall be adequately
illuminated.
m) Telephone
A telephone
shall be located in an area easily accessible to residents that allows for
private conversations.
n) The establishment shall maintain a means of unlocking all
doors, which may be used in emergency situations or as provided in the
establishment contract.
o) Kitchen
Facilities housing 10 or more
residents shall comply with the requirements of NFPA 96, Ventilation Control
and Fire Protection of Commercial Cooking Operation.
(Source: Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9005 UNITS
Section 295.9005 Units
a) Each unit in the establishment shall include, at a minimum,
the following:
1) A lockable door. The key to the unit is to be kept by the
resident. The establishment shall keep a key to all lockable doors, to be used
only in the case of an emergency situation. The door lock shall be capable of
being disabled if required by the resident's service plan.
2) A telephone jack.
3) An emergency communication response system in place 24
hours each day by which a resident can notify building management, an emergency
response vendor, or others able to respond to his or her need for assistance.
(Section 10 of the Act)
b) To provide natural light and to provide safe egress in an
emergency situation, a unit shall have:
1) A window to the outside; or
2) A door made of glass to the outside.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9010 SUPPLEMENTAL PHYSICAL PLANT REQUIREMENTS FOR ASSISTED LIVING ESTABLISHMENTS
Section 295.9010
Supplemental Physical Plant Requirements for Assisted Living Establishments
a) Each unit shall have a bathroom that provides privacy when in
use and that contains:
1) An operational toilet;
2) An operational sink, which may be provided in the same room as
the toilet or in an adjacent room;
3) A bathtub or shower (new establishments only);
4) A mirror, unless the resident's service plan requires
otherwise;
5) A means of ventilation or an operable window; and
6) Assistive devices such as grab bars, if identified in a
resident's service plan, to provide for resident safety.
b) Bathing facilities shall meet the following requirements:
1) All showers and bathtubs shall have slip-resistant surfaces;
2) Assistive devices shall be provided if indicated by the
resident's service plan; and
3) All tub enclosures and showers shall be of nonporous surfaces.
4) Shared bathing rooms shall be lockable from the inside; and
5) If more than one shower or bathtub is provided in a common
bathing room, privacy curtains shall be provided.
c) Each unit shall accommodate small kitchen appliances.
(Section 10 of the Act)
(Source: Amended at 47 Ill. Reg. 13264, effective August 30, 2023)
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9020 SUPPLEMENTAL PHYSICAL PLANT REQUIREMENTS FOR SHARED HOUSING ESTABLISHMENTS
Section 295.9020
Supplemental Physical Plant Requirements for Shared Housing Establishments
Shared housing establishments
shall provide at least one tub and/or shower for every six residents and one
operational toilet and one sink for every four residents. Each bathroom shall
provide privacy when in use and shall contain:
a) A mirror, unless the resident's service plan requires
otherwise;
b) A means of ventilation or an operable window;
c) Nonporous surfaces for shower or tub enclosure and
slip-resistant surfaces in tubs and showers; and
d) Grab bars for the toilet and tub or shower, and other
assistive devices, to provide for resident safety if required in a resident's
service plan.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9030 FURNISHINGS
Section 295.9030 Furnishings
Furnishings, if provided by the
establishment, shall include, at a minimum:
a) A bed that is clean and in good repair;
b) Adequate general and task lighting;
c) Adjustable window covers that provide resident privacy; and
d) A dresser or other storage space for clothing and personal
effects.
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.9040 ENVIRONMENTAL REQUIREMENTS
Section 295.9040
Environmental Requirements
a) The establishment shall be kept in a clean, safe and orderly
condition and in good repair.
b) The establishment shall be free of odors.
c) The establishment shall be free of insects and rodents.
d) Establishment garbage and refuse shall be stored in covered
containers lined with plastic bags and shall be removed from the premises at
least once a week.
e) Hot water temperatures shall be maintained between 95º F and
120º F in the areas of an establishment used by residents.
f) The supply of hot and cold water shall be sufficient to meet
the personal hygiene needs of residents.
g) Common bathrooms shall have toilet paper, soap and either cloth
towels, paper towels, or a mechanical air hand dryer accessible to residents.
h) The establishment shall have an effective means of protecting
clean linen from contamination during handling, transport and storage.
i) Soiled linen and soiled clothing stored by the establishment
shall be stored in closed containers away from food storage, kitchen, and
dining areas.
j) Oxygen containers stored by the establishment shall be
maintained in an upright position or as otherwise prescribed by the manufacturer.
k) All cleaning compounds, insecticides, and other potentially
hazardous compounds or agents shall be stored in locked cabinets or rooms
separate from food preparation and storage, dining areas, and medications.
l) Combustible or flammable liquids and hazardous materials
shall be stored in the original labeled containers or safety containers
inaccessible to residents and in accordance with State law.
m) If the establishment allows pets or animals, they shall be:
1) Controlled to prevent endangering the residents and to
maintain sanitation; and
2) Licensed and vaccinated consistent with local ordinances.
n) A first aid kit shall be available. First aid supplies shall
include at least disposable bandage strips, sterile bandages or gauze pads,
topical antiseptic solution, tweezers, scissors, tape, and disposable gloves.
o) Medical waste disposal:
1) Medical waste that is under the establishment's control shall
be properly disposed of in compliance with State law.
2) Disposal of medical waste that is under a resident's control
shall be addressed in the service plan.
p) The establishment shall notify the residents at least 24 hours
before pesticide application to the establishment or the establishment grounds.
The notice shall advise the resident of the name (either the common name, i.e.,
insect killer, or actual name) of the pesticide, method of application (i.e.,
spray, dust, etc.), and the date of application. The establishment may choose
to meet this requirement by advising residents of the date of pending pesticide
applications and who to contact for more complete information.
Section 295.APPENDIX A Physician's Assessment Form
| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.APPENDIX A PHYSICIAN'S ASSESSMENT FORM
Section 295.APPENDIX A Physician's
Assessment Form
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Resident Name:
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Resident
Representative, If any:
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Birth Date:
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Telephone:
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Telephone:
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Street
Address:
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Street Address
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City/State/Zip:
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City/State/Zip
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Other Emergency Contact Person:
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Complete Address:
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Telephone Number:
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Purpose of Assessment:
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Prior to
Admission
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Annual
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Significant Change in
Condition
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ESTABLISHMENT
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Name:
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Street Address:
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City/State/Zip:
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Telephone:
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The Assisted Living and Shared
Housing Act requires every resident, prior to admission, annually and upon
identification of significant change in condition, to receive a comprehensive
physician's assessment. The assessment must include an evaluation of the
person's physical, cognitive, and psychosocial condition.
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The Act prohibits persons
having certain conditions or limitations and requiring certain types of care
from residing in an establishment. A list of these conditions, limitations,
and types of care appears in Part III of this form.
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Part I – I certify that the
following have been completed:
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a
physical, psychosocial, and cognitive assessment;
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written
instructions for any needed home health services, including periodic nutritional
and skin integrity assessments; and
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instructions,
as appropriate, contained in Part II of this form.
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I further
certify that in my professional judgement the person for whom this
certification is being completed meets the conditions, limitations, and care
requirements specified in the Assisted Living and Shared Housing Act and
outlined in Part III of this form.
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Signature:
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Physician Name:
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(typed
or printed)
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Physician ID Number:
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Part II – Personal Services
Needs: Based on my assessment, the resident's condition warrants
assistance with the following personal services: (note any specific needs and
instruction)
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Activity
of Daily
Living
(ADL)
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NO
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YES
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EXPLANATION
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Eating
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Does resident have any special
dietary needs?
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Dressing
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Toileting
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Transferring
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Bathing
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Personal Hygiene
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Can resident administer
his/her own medication?
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Does resident require
supervision when taking medications?
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Does resident require
establishment personnel to administer medication?
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Part III – Residency Conditions, Care and Limitations
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MUST
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be an adult
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pose no serious threat to
anyone (including self)
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be able to communicate needs
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not have a severe mental
illness
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NOT NEED
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total assistance with 2 or
more ADLs*
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assistance from more than 1
paid caregiver for any ADL*
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more than minimal assistance
to move to safe area in case of emergency*
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5 or more skilled nursing visits
per week for conditions other than treatment of stage 3 or stage 4 decubitus
ulcers (for a period not to exceed 3 consecutive weeks)
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NOT NEED (unless
self-administered or administered by a qualified licensed health care
professional)
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intravenous and/or gastrostomy
feeding therapies
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insertion, sterile irrigation,
and replacement of catheter, except for routine maintenance*
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sterile wound care
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sliding scale insulin
administration and injections
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treatment of stage 3 or stage
4 decubitus ulcers or exfoliative dermatitis
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*
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Except for quadriplegic,
paraplegic, or individuals with neuro-muscular disease
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| TITLE 77: PUBLIC HEALTH
CHAPTER I: DEPARTMENT OF PUBLIC HEALTH
SUBCHAPTER d: LONG-TERM CARE FACILITIES
PART 295
ASSISTED LIVING AND SHARED HOUSING ESTABLISHMENT CODE
SECTION 295.TABLE A HEAT INDEX TABLE/APPARENT TEMPERATURE
Section 295.TABLE A Heat
Index Table/Apparent Temperature
(Air Temperature (degrees Fahrenheit)
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(Relative Humidity Percent)
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70
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75
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80
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85
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90
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95
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100
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105
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110
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115
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120
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125
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130
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135
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5
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64
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69
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74
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79
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84
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88
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93
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97
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102
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107
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111
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116
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122
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128
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10
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65
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70
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75
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80
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85
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90
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95
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100
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105
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111
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116
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123
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131
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15
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65
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71
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76
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81
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86
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91
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97
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102
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108
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115
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123
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131
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20
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66
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72
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77
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82
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87
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93
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99
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105
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112
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120
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130
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141
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25
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66
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72
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77
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83
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88
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94
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101
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109
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117
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127
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139
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30
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67
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73
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78
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84
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90
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96
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104
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113
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123
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135
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148
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35
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67
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73
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79
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85
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91
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98
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107
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118
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130
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143
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40
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68
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74
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79
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86
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93
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101
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110
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123
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137
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151
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45
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68
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74
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80
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87
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95
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104
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115
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129
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143
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50
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69
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75
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81
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88
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96
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107
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120
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135
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150
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55
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69
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75
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81
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89
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98
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110
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126
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142
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60
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70
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76
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82
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90
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100
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114
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132
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149
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65
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70
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76
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83
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91
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102
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119
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138
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70
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70
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77
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85
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93
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106
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124
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144
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75
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70
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77
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86
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95
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109
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130
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80
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71
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78
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83
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97
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113
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136
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85
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71
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78
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87
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99
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117
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90
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71
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79
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88
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102
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122
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95
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71
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79
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89
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105
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