Section 1037.20 Definitions
"Eligible gross square feet" means the total amount
of gross square feet less:
any space used as sectarian facilities;
space owned by the institution but leased to a second party;
space not owned by the institution; and
space which is not used primarily to support education or
educational services.
"Grant period" means the twenty-four month period
specified in the grant agreement during which an institution may expend grant
funds.
"Gross square feet" means the on-campus
nonresidential space as determined by the Board of Higher Education based upon
the most recent submission for the Board's Statewide Space Survey and other
documentation as requested by the Board for clarification or substantiation in
the event that material submitted by an applicant institution is incomplete or
not of sufficient detail to provide an understanding of the proposed project or
its justification.
"Institution" means a nonpublic institution of higher
learning located in this State which offers associate, baccalaureate or
post-baccalaureate degrees, and which is operating privately, not-for-profit
and in conformity with standards substantially equivalent to those of the
state-supported institutions of higher learning, for example as evidenced
by the transferability of credits to state-supported institutions.
"Institution" does not include any educational
organization used for sectarian instruction, as a place of religious teaching
or worship or for any religious denomination or the training of ministers,
priests, rabbis or other professional persons in the field of religion.
(Section 2 of "The Illinois Financial Assistance Act for Nonpublic
Institutions of Higher Learning" (the Act), Ill. Rev. Stat. 1987, ch. 144,
par. 1332.)
"Renovation project" means a capital improvement
project directly related to laboratory use, research or instruction and which
falls into one of the following categories:
"Remodeling" which means a capital improvement that
has the primary objective of restoring or upgrading a structure or facility to
its original operating condition or improving the existing functional
capability or capacity of the structure or facility.
"Utilities" which means a system for distributing
or disbursing utility services from beyond the boundary line of existing
buildings, additions or structures.
"Sectarian facilities" means facilities used to
further the religious interests of specific religions, denominations or sects
and may include but are not limited to campus churches, chapels or temples.
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TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1037
CAPITAL IMPROVEMENT GRANTS TO NONPUBLIC INSTITUTIONS
OF HIGHER LEARNING FOR LABORATORY, RESEARCH
AND INSTRUCTIONAL AREA RENOVATION
SECTION 1037.30 ELIGIBILITY FOR INSTITUTIONAL RENOVATION GRANTS
Section 1037.30 Eligibility
for Institutional Renovation Grants
a) Institutions eligible to apply for institutional renovation
grants are those defined in Section 1037.20.
b) Grants will be awarded only for renovation projects.
c) To be eligible for a renovation grant, the space to be
renovated must be on-campus nonresidential space owned and used by the
institution and not leased to a second party.
d) Grants shall not be awarded for any renovation project on real
property or facilities used for sectarian purposes.
e) No grant will be made to any institution that has not
submitted required application documents, including audits, and that has not
made required refunds, if any, for any grants made under either this or other
grant programs administered by the Illinois Board of Higher Education.
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1037
CAPITAL IMPROVEMENT GRANTS TO NONPUBLIC INSTITUTIONS
OF HIGHER LEARNING FOR LABORATORY, RESEARCH
AND INSTRUCTIONAL AREA RENOVATION
SECTION 1037.40 APPLICATION REQUIREMENTS
Section 1037.40 Application
Requirements
a) Applications for renovation project(s) shall include the
following:
1) a list of proposed projects with a description and estimated
cost for each project;
2) an accounting of the total gross square feet of space;
3) an accounting of the total eligible gross square feet of
space; and
4) an explanation of how the project(s) will enhance current
instruction and research.
b) The Board of Higher Education shall review application
documents of all institutions for compliance with the application and
eligibility requirements. The Board of Higher Education may request additional
documents or a meeting between its staff and institutional representatives to
discuss questions about application documents. In the event that material
submitted by an applicant institution is incomplete or not of sufficient detail
to provide an understanding of the proposed project or its justification, the
Board would request additional information for clarification or
substantiation.
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1037
CAPITAL IMPROVEMENT GRANTS TO NONPUBLIC INSTITUTIONS
OF HIGHER LEARNING FOR LABORATORY, RESEARCH
AND INSTRUCTIONAL AREA RENOVATION
SECTION 1037.50 GRANT AGREEMENT
Section 1037.50 Grant
Agreement
a) Once the Board of Higher Education has approved a grant, the
institution and the Board shall execute a grant agreement.
b) Such grant agreement shall:
1) be signed by the chief executive officer or chairman of the
institution's board;
2) specify the two-year period of time for which the grant is
valid and during which grant funds may be expended by the institution;
3) provide that construction on any renovation project funded
under the grant shall not commence prior to the date specified in the grant
agreement;
4) provide that the institution shall contract with external
auditors to conduct an audit of the expenditure of grant funds provided under
this program; to verify the eligible gross square feet upon which the grant is
based; and to verify that funds were expended pursuant to the grant agreement
and not for sectarian purposes. The audits shall be conducted upon termination
of the grant period and certified reports of such audits shall be filed with
the Board of Higher Education;
5) provide that all funds remaining at the end of the period of
the grant agreement, or any funds that are spent for purposes not listed in the
grant agreement or any grant funds received by the grantee for which the
grantee is subsequently determined not to be eligible shall be returned to the
State of Illinois; and
6) comply with the terms of the Illinois Grant Funds Recovery Act
(Ill. Rev. Stat. 1987, ch. 127, pars. 2301 et seq., as amended by Public Act
86-602, effective January 1, 1990).
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1037
CAPITAL IMPROVEMENT GRANTS TO NONPUBLIC INSTITUTIONS
OF HIGHER LEARNING FOR LABORATORY, RESEARCH
AND INSTRUCTIONAL AREA RENOVATION
SECTION 1037.60 FUNDING FORMULA
Section 1037.60 Funding
Formula
A minimum grant of $10,000 will
be allocated to each institution determined to be eligible for a grant under
this Part. The remainder of funds appropriated for this program will be
allocated among eligible institutions in accordance with a formula based on the
ratio of the individual applicant institution's eligible gross square feet to
the combined total of all applicant institutions' total eligible gross square
feet.
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1037
CAPITAL IMPROVEMENT GRANTS TO NONPUBLIC INSTITUTIONS
OF HIGHER LEARNING FOR LABORATORY, RESEARCH
AND INSTRUCTIONAL AREA RENOVATION
SECTION 1037.70 AUDIT GUIDELINES
Section 1037.70 Audit
Guidelines
a) To fulfill audit requirements in Section 1037.50(b)(4),
institutions shall contract with an external auditor who is registered as a
public accountant by the Illinois Department of Professional Regulation. The
cost of the audit is an authorized use of grant funds.
b) The auditors shall obtain copies of the following grant
documents: the institution's application; the executed grant agreement; a copy
of the most recent Board of Higher Education Statewide Space Survey document
submitted by the institution; and a copy of this Part.
c) The auditors shall verify the claim of eligible gross square
feet.
d) The auditors shall verify the expenditure of funds as provided
for in this Part, and shall ensure that funds were expended on projects listed
in the grant agreement.
e) The auditors shall verify that renovation of sectarian
facilities has not been supported by grant funds.
f) The auditors shall provide an audit including a description of
the tests performed and the audit findings to the Board within 90 days of the
termination of the grant period or within 90 days of the end of an
institution's fiscal year for institutions electing to fulfill the audit
requirements in Section 1037.50(b)(4) as part of their annual audit as provided
by the Illinois Grant Funds Recovery Act (Ill. Rev. Stat. 1987, ch. 127, par.
2032, as amended by Public Act 86-602, effective January 1, 1990).
g) Refunds shall be made to the State by the institutions for the
following reasons:
1) Grant funds not expended;
2) Grant funds expended for purposes not covered under the grant
agreement.
3) Any grant funds received by the grantee for which the grantee
is subsequently determined not to be eligible.
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