AUTHORITY: Implementing and authorized by the Personnel Code (20 ILCS 415).

SOURCE: Filed May 29, 1975; emergency amendment at 3 Ill. Reg. 48, p. 188, effective January 1, 1980, for a maximum of 150 days; amended at 4 Ill. Reg. 15, p. 216, effective March 31, 1980; amended at 6 Ill. Reg. 362, effective January 1, 1982; codified at 7 Ill. Reg. 13198; amended at 9 Ill. Reg. 11592, effective July 31, 1985; amended at 48 Ill. Reg. 8753, effective June 5, 2024.

SUBPART A: POSITION CLASSIFICATION

 

Section 301.5  Definitions

 

Wherever used in 80 Ill. Adm. Code:  Subtitle B, Chapter I, "Director" shall mean the Director of Central Management Services; and "Department", shall mean the Department of Central Management Services.

 

Section 301.10  Classification Plan

 

The Director shall maintain, and revise when necessary, a uniform position classification plan for positions under the Personnel Code based on the similarity of duties and responsibilities assigned so that the same schedule of pay may be equitably applied to all positions in the same class, under the same or substantially the same employment conditions.  However, the pay of an employee whose position is reduced in rank or grade by reallocation because of a loss of duties or responsibilities after his/her appointment to such position shall not be required to be lowered for a period of one year after the position reallocation.

 

Section 301.20  Allocation

 

It is the responsibility of each agency head to report to the Director any significant changes in the duties of every position within the agency.  At the request of an agency, or at the discretion of the Director, a survey, audit, or such other investigation as may be deemed necessary by the Director shall be made to determine the proper allocation of any position to a class. Upon written request of an employee, such investigation as may be deemed necessary by the Director shall be made to determine the proper allocation of the employee's position.  After making such survey, audit, or other investigation, the Department of Central Management Services shall notify the agency in which such position is located of its decision as to the proper allocation of the position in question.  It shall be the responsibility of the head of the agency in which the position is located to notify the incumbent in said position of the decision of the Department of Central Management Services.

 

Section 301.30  Reconsideration

 

a)         Within 30 days after receiving notice of an allocation decision (see Section 301.20), the incumbent in such position may make a request in writing of the Director for a reconsideration of the decision.  Thereafter, the Director shall reinvestigate the duties and responsibilities of such position and related positions, if necessary, and the affected employee shall be given a reasonable opportunity to be heard.

 

b)         After the investigation is completed and the employee has had a reasonable opportunity to be heard, the Director shall render a decision in writing and it shall be served on the employee by email, U.S. mail at the last known address, or other appropriate method (e.g., personal service).  The effective date of the Director's reconsidered decision shall be the effective date of the allocation decision giving rise to the reconsideration request.

 

c)         An employee wishing to appeal the Director's reconsidered decision shall serve upon the Civil Service Commission notice of appeal of said reconsidered decision in writing within 15 days after receipt of notice of the reconsidered decision.  A copy of the notice of appeal shall also be served upon the Director.

 

(Source:  Amended at 48 Ill. Reg. 8753, effective June 5, 2024)

 

Section 301.41  Assignments to Other Classes

 

a)         An employee whose position has been allocated to a class having a higher, lower or same maximum permissible salary or rate may remain in the position, provided however, that the Director shall determine in the case of allocation to a class having a higher maximum salary or rate whether, considering the nature of such change in duties, such employee is qualified for the position.

 

b)         This Section shall not be applicable to individuals whose positions have been allocated to a class which falls within the scope of Term Appointments.

 

(Source:  Amended at 9 Ill. Reg. 11592, effective July 31, 1985)

 

Section 301.50  Revised Class Requirements

 

When requirements for a class are revised and the duties and responsibilities of positions comprising the class remain essentially unchanged, incumbents in these positions who qualified under the previous requirements for the class will be considered qualified.

SUBPART B: PAY PLAN

 

Section 301.160  Establishment of Plan

 

The Director shall prepare and maintain a pay plan for all employees subject to Jurisdiction A of the Personnel Code in accordance with the applicable provisions of the Code.

 

Section 301.170  Provision of the Pay Plan

 

The Pay Plan shall provide for uniform and equitable starting rates of pay, the time and manner in which subsequent changes of salary may be made, the rate each employee is to be paid, and for rates that are fair and reasonable compensation for the type of employment and services rendered.  The Pay Plan may also include other provisions not inconsistent with law to assist  in the administration of good personnel practices for the State of Illinois.

 

Section 301.180  Approval of Pay Plan

 

The Pay Plan and amendments thereto shall be prepared by the Director after consultation with operating agency heads.  After preparing the Pay Plan or any amendments, the Director shall submit it to the Governor.  The Pay Plan, or amendments thereto, shall become effective only after approval by the Governor and filing with the Secretary of State.